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January 12, 2010 at 5:30 PM - Regular

Agenda
1. Call to Order - President Andy Newton
2. Opening Ceremony - Mr. Taylor Robbins
3. Welcome and Introductions - President Andy Newton
4. Approval of Agenda
4.A. Consider approving the agenda as presented - President Andy Newton
5. Presentations
5.A. Recognition of the Kiwanis Club for the Bleacher Projects at the Middle Schools
Presenter:  Mr. Jay Collier, Director of Facilities
5.B. Presentation of Check for Growth and Sustainability Grant Award from Mountain Institute Joint Technological Education District
Presenter:  Mr. Jesse Eller, Board Member, and Dr. Ray Polvani, Superintendent - Mountain Institute Joint Technological Education District
5.C. Commendation Presentation to Kenny White and Larry LeForte from the City of Prescott
Presenter:  Chief Mike Kabbel, Chief of Police - City of Prescott
5.D. Recognition of the 2009 NAU Math Day Winners
Presenter:  Mrs. Sherry Baca, PHS Math Teacher and Math Club Sponsor
5.E. Recognition of the Winners from the County Science Day 2009
Presenter:  Mrs. Sherry Baca, Director of Math-Science NCAMSC
6. Current Events Summary
6.A. Superintendent
6.A.1. January Calendar of Events
Attachments: (1)
6.A.2. Current Events
6.B. Governing Board
7. Study and Voting Session:
7.A. Consider nominations for the position of President of the Governing Board.
Presenter:  Mr. Kevin J. Kapp, Superintendent
Description:  RELEVANT INFORMATION: The Governing Board annually elects a new President according to A.R.S. 15-321.
7.B. Consider approving the day and time for Governing Board meetings for the year 2010.
Presenter:  Mr. Kevin J. Kapp, Superintendent
Description:  RELEVANT INFORMATION: The Governing Board annually shall approve a schedule for meetings for the following year.
7.C. Consider approving $50,000 from the Prescott Unified School District's Land Sale Account to be used as contingency for critical needs for the remainder of the 2009-10 school year.
Presenter:  Mr. Kevin J. Kapp, Superintendent, and Mr. Jay Collier, Director of Facilities
Description:  RELEVANT INFORMATION: The Governing Board approved the use of $50,000 from the Land Sale account to be used as contingency for critical needs in the district for the 2009-10 school year. This funding, fortunately, is available to the district in the absence of Building Renewal funding from the State. We have nearly exhausted this $50,000, even though we have been very cautious with the use of this funding. There are many needs within a school district our size and we strive to maintain our schools and sites to the safest and most student-friendly level possible. We are asking the Governing Board to consider allowing us to utilize another $50,000 for this purpose for the remainder of the 2009-10 school year. Mr. Jay Collier will be available at the January 12th Governing Board meeting to answer questions and offer more information with regard to this request. A summary of projects using Land Sale Contingency funding is attached for review.
Attachments: (1)
7.D. Consider approving a _____% increase to School Board Policy KF-EB Community Use of School Facilities.
Presenter:  Mrs. Renee Raskin, Chief Financial Officer
Description:  RELEVANT INFORMATION: The Governing Board needs to approve these rates yearly.
Attachments: (2)
7.E. Consider approving the Fiscal Year 2010 Capital Plan as required by the Arizona School Facilities Board.
Presenter:  Mr. Kevin J. Kapp, Superintendent, and Mrs. Renee Raskin, Chief Financial Officer
Description:  RELEVANT INFORMATION: Prescott Unified School District's Capital Plan for each fiscal year must be approved by the Governing Board and then submitted to the Arizona School Facilities Board. A year ago the district was approved for additional square footage at the elementary level based on the new procedure which counted Kindergarten students as full-time students. That procedure has been changed by statute and Kindergarten students are now counted as half-time students again. As a result, Prescott Unified School District does not qualify for additional square footage at the elementary level.
Attachments: (1)
7.F. Consider approving an additional new course at Prescott High School for Business Leadership.
Presenter:  Mr. Kevin J. Kapp, Superintendent
Description:  RELEVANT INFORMATION: Prescott High School is proposing the addition of one more new course of study. New high school courses require Governing Board approval. If approved, this class would be offered for the 2010-11 school year. A copy of the course proposal has been attached for review.
Attachments: (1)
7.G. Consider the approval of new Mathematics textbooks and materials for 60-day preview.
Presenter:  Ms. Heidi Atkinson, Curriculum and Testing Coordinator
Description:  RELEVANT INFORMATION: A committee of classroom teachers representing K-12 grades collaborated to make the following decisions on textbooks and materials. Mathematics textbooks and materials from the Pearson Company have been recommended for adoption. A list of the textbooks and materials has been attached for review.
Attachments: (1)
7.H. Consider reviewing and adopting Policy Services Advisories, Volume 21, Number 3, for November 2009, for Policy Advisories 341 - 365.
Presenter:  Mr. Kevin J. Kapp, Superintendent
Description:  RELEVANT INFORMATION: Governing Board Policy BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board. The Governing Board is asked to individually review these policies through a first and second reading prior to the Study/Voting Session on January 12, 2010, at which time the Governing Board will be asked to adopt the proposed policies. These samples reflect changes to be made to existing policies due to legislative action. The policies to be considered for adoption have been attached for review.
Attachments: (2)
8. ALL THOSE ITEMS LISTED BELOW MAY BE ENACTED BY ONE MOTION AND APPROVED AS CONSENT AGENDA ITEMS WITH OR WITHOUT DISCUSSION. HOWEVER, ANY ITEM MAY BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY IF A GOVERNING BOARD MEMBER SO REQUESTS.
Description:  THE RESOLUTIONS INCLUDED IN THE CONSENT AGENDA HAVE BEEN POSTED IN ORDER TO WAIVE THE READING OF THE BODY OF THE RESOLUTIONS. Consider approving the Consent Agenda as presented.
8.A. Consider approving the Teacher Evaluation System Verification Statement of Assurance for 2010-11.
Presenter:  Dr. Chris Reynolds, Assistant Superintendent
Description:  RELEVANT INFORMATION: A.R.S. 15-952.A.3 specifies that local governing boards must submit evidence to the Arizona State Board of Education that the evaluation system originally approved by the Board continues to meet all requirements set forth in A.R.S. 15-537.
Attachments: (1)
8.B. Consider approving the certified and classified personnel actions as presented.
Presenter:  Dr. Chris Reynolds, Assistant Superintendent
Description:  RELEVANT INFORMATION: A copy of the personnel report has been attached for review.
Attachments: (1)
8.C. Consider approving the donations as presented.
Presenter:  Mrs. Renee Raskin, Chief Financial Officer
Description:  RELEVANT INFORMATION: Board policy requires acceptance by the Governing Board of all donations.
Attachments: (1)
8.D. Consider ratifying the vouchers as presented.
Presenter:  Mrs. Renee Raskin, Chief Financial Officer
Description:  RELEVANT INFORMATION: Arizona Revised Statutes requires approval/ratification of all vouchers.
Attachments: (1)
8.E. Consider approving the Auxiliary Operations and Student Activities Fund Statement of Receipts and Disbursements for the month of November 2009.
Presenter:  Mrs. Renee Raskin, Chief Financial Officer
Description:  RELEVANT INFORMATION:
Attachments: (1)
8.F. Consider approving the minutes from the Governing Board Special Session of December 1, 2009, the Study and Voting Session of December 1, 2009, and the Special Session of December 15, 2009.
Presenter:  Mr. Kevin J. Kapp, Superintendent
Description:  RELEVANT INFORMATION: Board policy requires approval of minutes.
9. INFORMATION ITEMS:
9.A. Mrs. Raskin has prepared the School Board Summary Budget Report for your review.
Attachments: (1)
9.B. Attached for your review are new and continuation grants submitted by Mrs. Marianne Brooks, LEA Grants Manager, that have been awarded to Prescott Unified School District. Please see the attachment.
Attachments: (1)
10. Meeting Dates
10.A. Next Meeting Dates:
10.A.1. Tuesday, January 19, 2010 - Regular Session (if needed)
10.A.2. Tuesday, February 9, 2010 - Study/Voting Session
10.A.3. Tuesday, February 16, 2010 - Regular Session (if needed)
10.B. Other:
11. Adjournment
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