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Meeting Agenda
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I. Determination of Quorum and Call to Order
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II. Pledge of Allegiance
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III. Reading of the Minutes
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III.A. August 20, 2024 Board of Trustee Special Called Meeting Minutes
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III.B. August 20, 2024 Board of Trustee Regular Meeting Minutes
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IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
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V. Special Items
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V.A. Reports from Board Committees
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V.A.1. Board Evaluation Committee - Dr. Sue Zanne Williamson Urbis
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V.A.2. Report on Succession Planning - Paul Pope
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VI. Presentations, Awards, and/or President's Report
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VI.A. Physical Plant Project Update - Mike Feyen
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VI.B. Enrollment Information - Dr. Amanda Allen
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VII. Student Success
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VIII. Reports to the Board
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VIII.A. Financial Reports
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VIII.A.1. August 2024 Monthly Financials
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VIII.B. Management Reports
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VIII.B.1. Financial Aid Report
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VIII.B.2. Testing Report
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VIII.C. Reports from College Governance Councils
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VIII.C.1. August 23, 2024 Faculty Association Meeting Minutes
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IX. CONSENT AGENDA
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X. Matters Relating to General Administration
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XI. Matters Relating to Academic Affairs
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XI.A. Renew Three Year Contract for YuJa Media Management ($34,699.23 - FY25 Budget; Years 2 & 3 will be included in those FY budgets)
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XI.B. Information Item
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XI.B.1. Chief Executive Officer Reporting under Tex. Educ. Code 51.253(c)
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XII. Matters Relating to Administrative Services
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XII.A. Recommend approval of the attached Resolution setting the ad valorem tax rate for the Wharton County Junior College District at the rate of $0.1328/$100 for the 2024 tax year ($12,467,348.00 - Current Operative Revenue)
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XII.B. Replace the necessary Chemical Exhaust fans in the Science Labs as noted in the quote ($68,935.00 - Current FY25 Operating Budget)
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XII.C. Make the necessary repairs to the Fresh Air make up unit in Mullins Hall as specified in the quote ($55,145.12 - Current FY25 Operating Budget)
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XIII. Matters Relating to the Office of the Executive Vice President
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XIII.A. Approve the acquisition of Evisions Argos Software to support reporting functionality related to the Ellucian Banner 9 SaaS migration ($74,661.00 from the FY2025 IT operating budget (Implementation and training [one-time cost] = $23,600.00; Annual license = $51,061.00)
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XIV. Matters Relating to Personnel
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XIV.A. Board of Trustees
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XIV.B. Office of President
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XIV.B.1. Kettida Vasiknanon employed as regular, full-time Vice President of Information Technology, VP-10-97, effective September 30, 2024
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XIV.C. Office of Academic Affairs
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XIV.C.1. Jessica Falcon received an extension as temporary, full-time TRiO SSS Director, CA-4-14, effective September 1, 2024
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XIV.C.2. Shayna Guerra received an extension as temporary, full-time TRiO SSS Advisor/Coordinator, GNT 01-12, effective September 1, 2024
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XIV.C.3. Michelle Lanoux employed as temporary, full-time Developmental Math Instructor, FAC-1-10, effective August 19, 2024
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XIV.C.4. Traci Myers received an extension as temporary, full-time Director of Senior Citizens' Program, GNT-1-11, effective September 1, 2024
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XIV.C.5. Baylee Ross employed as regular, full-time Instructor of Associate Degree Nursing, FAC-1-16, effective September 23, 2024
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XIV.C.6. Dolly Staude received a change from temporary, full-time Instructor of Cosmetology, FAC-1-6 to regular, full-time Instructor of Cosmetology, FAC-1-6, effective September 1, 2024
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XIV.C.7. Anika Gupta received a change in title/assignment from part-time financial aid counselor to regular, full-time financial aid advisor, A-15-1, effective September 30, 2024
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XIV.C.8. John Woolsey received a change in title/assignment from regular, full-time continuing education specialist, P-15-0 to regular, full-time continuing education corporate coordinator, AA-1-9, effective September 18, 2024
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XIV.C.9. Alexis Brooks received an extension as temporary, full-time Title V HSI career development and transfer coordinator, GNT-7-14, effective September 1, 2024
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XIV.C.10. Kristine Kern employed as regular, full-time instructor of emergency medical services, FAC-1-10, effective September 18, 2024
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XIV.C.11. 2024 Fall Overloads
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XIV.D. Office of Administrative Services
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XIV.E. Office of Executive Vice President
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XV. END OF CONSENT AGENDA
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XVI. Paid Professional Assignments
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XVI.A. Information Item:
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XVI.A.1. Paid Professional Assignment for Michael Adkins, Title V HSI Project Director, September 1-30, 2024 - $1,500.00
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XVI.A.2. Paid Professional Assignment for Michael Adkins, Title V HSI Project Director, October 1, 2024 - August 31, 2025 - $16,500.00
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XVI.A.3. Paid Professional Assignment for Sean Amestoy, Agriculture Coordinator, Fall 2024 and Spring 2025 - $2,400.00
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XVI.A.4. Paid Professional Assignment for Pam Dobbs, Dental Hygiene Clinical Tracking Software, Fall 2024 & Spring 2025 - $3,600.00
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XVI.A.5. Paid Professional Assignment for Jessica Garcia, Additional duties/responsibilities related to Purchasing Director vacancy, September - November 2024 - $3,000.00
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XVI.A.6. Paid Professional Assignment for Jennifer Mahlmann, Assistant Department Head - General Biology Coordinator, Fall 2024 and Spring 2025 - $2,400.00
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XVI.A.7. Paid Professional Assigment for Amanda Smith, Assistant Department Head - Microbiology and Nutrition Coordinator, Fall 2024 and Spring 2025 - $4,200.00
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XVI.A.8. Paid Professional Assignment for Dr. Wendy Waters, Assistant Department Head, A&P Coordinator, Fall 2024 and Spring 2025 - $4,200.00
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XVI.A.9. Paid Professional Assignment for Pisal Var, System Admin Coverage, September - October 2024 - $2,000.00
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XVI.A.10. Paid Professional Assignment for Lauren Green, COW's (Computers on Wheels) Maintenance, Fall 2024 - $700.00
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XVI.A.11. Paid Professional Assignment for Jesi Ramirez , Assistant for College Readiness Math Department, Fall 2024 - $3,500.00
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XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
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XVIII. Consideration and possible action on items discussed in closed session
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XIX. Discuss Matters Relating to Formal Policy
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XX. Adjourn
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Agenda Item Details
Reload Your Meeting
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| Meeting: | September 17, 2024 at 6:30 PM - Regular Board Meeting | |
| Subject: |
I. Determination of Quorum and Call to Order
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|
| Subject: |
II. Pledge of Allegiance
|
|
| Subject: |
III. Reading of the Minutes
|
|
| Subject: |
III.A. August 20, 2024 Board of Trustee Special Called Meeting Minutes
|
|
|
Attachments:
|
||
| Subject: |
III.B. August 20, 2024 Board of Trustee Regular Meeting Minutes
|
|
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Attachments:
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||
| Subject: |
IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
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Description:
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting. |
||
| Subject: |
V. Special Items
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|
| Subject: |
V.A. Reports from Board Committees
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|
| Subject: |
V.A.1. Board Evaluation Committee - Dr. Sue Zanne Williamson Urbis
|
|
| Subject: |
V.A.2. Report on Succession Planning - Paul Pope
|
|
| Subject: |
VI. Presentations, Awards, and/or President's Report
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|
| Subject: |
VI.A. Physical Plant Project Update - Mike Feyen
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|
| Subject: |
VI.B. Enrollment Information - Dr. Amanda Allen
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|
| Subject: |
VII. Student Success
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|
| Subject: |
VIII. Reports to the Board
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|
| Subject: |
VIII.A. Financial Reports
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|
| Subject: |
VIII.A.1. August 2024 Monthly Financials
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|
|
Attachments:
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||
| Subject: |
VIII.B. Management Reports
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| Subject: |
VIII.B.1. Financial Aid Report
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Attachments:
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||
| Subject: |
VIII.B.2. Testing Report
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Attachments:
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||
| Subject: |
VIII.C. Reports from College Governance Councils
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| Subject: |
VIII.C.1. August 23, 2024 Faculty Association Meeting Minutes
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|
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Attachments:
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||
| Subject: |
IX. CONSENT AGENDA
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Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
||
| Subject: |
X. Matters Relating to General Administration
|
|
| Subject: |
XI. Matters Relating to Academic Affairs
|
|
| Subject: |
XI.A. Renew Three Year Contract for YuJa Media Management ($34,699.23 - FY25 Budget; Years 2 & 3 will be included in those FY budgets)
|
|
|
Attachments:
|
||
| Subject: |
XI.B. Information Item
|
|
| Subject: |
XI.B.1. Chief Executive Officer Reporting under Tex. Educ. Code 51.253(c)
|
|
|
Attachments:
|
||
| Subject: |
XII. Matters Relating to Administrative Services
|
|
| Subject: |
XII.A. Recommend approval of the attached Resolution setting the ad valorem tax rate for the Wharton County Junior College District at the rate of $0.1328/$100 for the 2024 tax year ($12,467,348.00 - Current Operative Revenue)
|
|
|
Attachments:
|
||
| Subject: |
XII.B. Replace the necessary Chemical Exhaust fans in the Science Labs as noted in the quote ($68,935.00 - Current FY25 Operating Budget)
|
|
|
Attachments:
|
||
| Subject: |
XII.C. Make the necessary repairs to the Fresh Air make up unit in Mullins Hall as specified in the quote ($55,145.12 - Current FY25 Operating Budget)
|
|
|
Attachments:
|
||
| Subject: |
XIII. Matters Relating to the Office of the Executive Vice President
|
|
| Subject: |
XIII.A. Approve the acquisition of Evisions Argos Software to support reporting functionality related to the Ellucian Banner 9 SaaS migration ($74,661.00 from the FY2025 IT operating budget (Implementation and training [one-time cost] = $23,600.00; Annual license = $51,061.00)
|
|
|
Attachments:
|
||
| Subject: |
XIV. Matters Relating to Personnel
|
|
| Subject: |
XIV.A. Board of Trustees
|
|
| Subject: |
XIV.B. Office of President
|
|
| Subject: |
XIV.B.1. Kettida Vasiknanon employed as regular, full-time Vice President of Information Technology, VP-10-97, effective September 30, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.C. Office of Academic Affairs
|
|
| Subject: |
XIV.C.1. Jessica Falcon received an extension as temporary, full-time TRiO SSS Director, CA-4-14, effective September 1, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.2. Shayna Guerra received an extension as temporary, full-time TRiO SSS Advisor/Coordinator, GNT 01-12, effective September 1, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.3. Michelle Lanoux employed as temporary, full-time Developmental Math Instructor, FAC-1-10, effective August 19, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.4. Traci Myers received an extension as temporary, full-time Director of Senior Citizens' Program, GNT-1-11, effective September 1, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.5. Baylee Ross employed as regular, full-time Instructor of Associate Degree Nursing, FAC-1-16, effective September 23, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.6. Dolly Staude received a change from temporary, full-time Instructor of Cosmetology, FAC-1-6 to regular, full-time Instructor of Cosmetology, FAC-1-6, effective September 1, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.7. Anika Gupta received a change in title/assignment from part-time financial aid counselor to regular, full-time financial aid advisor, A-15-1, effective September 30, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.8. John Woolsey received a change in title/assignment from regular, full-time continuing education specialist, P-15-0 to regular, full-time continuing education corporate coordinator, AA-1-9, effective September 18, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.9. Alexis Brooks received an extension as temporary, full-time Title V HSI career development and transfer coordinator, GNT-7-14, effective September 1, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.10. Kristine Kern employed as regular, full-time instructor of emergency medical services, FAC-1-10, effective September 18, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.11. 2024 Fall Overloads
|
|
|
Attachments:
|
||
| Subject: |
XIV.D. Office of Administrative Services
|
|
| Subject: |
XIV.E. Office of Executive Vice President
|
|
| Subject: |
XV. END OF CONSENT AGENDA
|
|
| Subject: |
XVI. Paid Professional Assignments
|
|
| Subject: |
XVI.A. Information Item:
|
|
| Subject: |
XVI.A.1. Paid Professional Assignment for Michael Adkins, Title V HSI Project Director, September 1-30, 2024 - $1,500.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.2. Paid Professional Assignment for Michael Adkins, Title V HSI Project Director, October 1, 2024 - August 31, 2025 - $16,500.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.3. Paid Professional Assignment for Sean Amestoy, Agriculture Coordinator, Fall 2024 and Spring 2025 - $2,400.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.4. Paid Professional Assignment for Pam Dobbs, Dental Hygiene Clinical Tracking Software, Fall 2024 & Spring 2025 - $3,600.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.5. Paid Professional Assignment for Jessica Garcia, Additional duties/responsibilities related to Purchasing Director vacancy, September - November 2024 - $3,000.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.6. Paid Professional Assignment for Jennifer Mahlmann, Assistant Department Head - General Biology Coordinator, Fall 2024 and Spring 2025 - $2,400.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.7. Paid Professional Assigment for Amanda Smith, Assistant Department Head - Microbiology and Nutrition Coordinator, Fall 2024 and Spring 2025 - $4,200.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.8. Paid Professional Assignment for Dr. Wendy Waters, Assistant Department Head, A&P Coordinator, Fall 2024 and Spring 2025 - $4,200.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.9. Paid Professional Assignment for Pisal Var, System Admin Coverage, September - October 2024 - $2,000.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.10. Paid Professional Assignment for Lauren Green, COW's (Computers on Wheels) Maintenance, Fall 2024 - $700.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.11. Paid Professional Assignment for Jesi Ramirez , Assistant for College Readiness Math Department, Fall 2024 - $3,500.00
|
|
|
Attachments:
|
||
| Subject: |
XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
|
|
| Subject: |
XVIII. Consideration and possible action on items discussed in closed session
|
|
| Subject: |
XIX. Discuss Matters Relating to Formal Policy
|
|
| Subject: |
XX. Adjourn
|
|
