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Meeting Agenda
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I. Determination of Quorum and Call to Order
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II. Pledge of Allegiance
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III. Reading of the Minutes
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III.A. February 20, 2024 Board of Trustee Meeting Minutes
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III.B. February 23, 2024 Board of Trustee Retreat Minutes
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IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
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V. Special Items
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V.A. Reports from Board Committees
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V.B. Report on Board of Trustees Institute
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V.C. Report on Board Retreat - Board Chair
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VI. Presentations, Awards, and/or President's Report
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VI.A. Free Application for Federal Student Aid (FAFSA) - Dr. Allen
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VI.B. Update of Physical Plant Projects - Mike Feyen
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VII. Student Success
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VIII. Reports to the Board
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VIII.A. Financial Reports
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VIII.A.1. February 2024 Monthly Financials
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VIII.B. Management Reports
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VIII.B.1. Financial Aid Report
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VIII.B.2. Testing Report
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VIII.C. Reports from College Governance Councils
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IX. CONSENT AGENDA
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X. Matters Relating to General Administration
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XI. Matters Relating to Academic Affairs
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XI.A. Approve renewal of WCJC Senior Citizens Title III Contract (N/A)
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XI.B. Approve EMS Student Testing Fee Increase, effective July 1, 2024 (No cost to WCJC; student fee covers the cost of the Registry Exam)
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XI.C. Approve RADT Student Technology Fee of $160 per student, effective fall 2024 (No cost. Estimated revenue from fees is $2,880 ($160 X 18 students))
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XI.D. Approve LVN Technology Fee Increase of $690 per student, effective fall 2024 (No cost. Estimated revenue from the fee increase is $27,600 to offset the ATI system cost, ($230 x 3 semesters x 40 students)
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XII. Matters Relating to Administrative Services
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XII.A. Approval of Fiscal Year 2024 Budget Adjustments (N/A)
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XII.B. Approve the proposal submitted by Echo Healthcare of $31,075.00 to provide 2 simulator manikins to simulate different clinical settings that EMT students will encounter in the field ($31,075.00 - TRUE Grant Funds)
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XII.C. Approve the proposal submitted by BLS Construction for the renovation of approximately 15,000 SF of building space for the construction trades program at a cost not to exceed $1,148,000.00 with funds from a State of Texas special appropriation ($1,148,000.00 - State of Texas Special Appropriations)
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XII.D. Approve the transfer of $23,884.28 from the Plant Repair and Replacement Fund to cover the cost of some needed repairs to the Hutchins roof ($23,884.28 - Transfer from the Plant Repair and Replacement Fund)
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XII.E. Accept the quote from RJK Tree Trimming of $24,300.00 to completely remove the brush line on the East side of the Richmond Campus to include all small trees and vines and grinding of stumps with funds transferred from the Plant Repair and Replacement Fund ($24,300.00 - Transfer from the Plant Repair and Replacement Fund)
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XII.F. Approve RockIT Consulting LLC to provide network cabling, internet connections with wi-fi capabilities, and video projectors and monitors as needed for the buildout of Phase I of the Construction Trades Area in Bay City at a cost not to exceed $200,000.00 ($200,000.00 - State of Texas Special Appropriations)
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XII.G. Approve the proposal submitted by Echo Healthcare of $135,485.00 to provide an interactive 3 wall projection system lab simulator with touch controls simulating actual scenes to help EMT students manage these environments with previously approved TRUE (Texas Reskilling & Upskilling for Education) Grant Funds ($135,485.00 TRUE Grant Funds)
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XII.H. Recommend approval of the revised polling locations as provided by the Fort Bend County Election Administrator (N/A)
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XIII. Matters Relating to Strategy, Enrollment Management and Technology
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XIII.A. Approve the use of the Motimatic Student Engagement Platform for recruitment and reengagement ($50,000.00 - $20,000 - current FY 2024 operating budget and $30,000 - Title V Funds)
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XIV. Matters Relating to Personnel
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XIV.A. Board of Trustees
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XIV.A.1. Approve contract actions as listed in the attached agenda brief
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XIV.B. Office of President
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XIV.C. Office of Academic Affairs
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XIV.C.1. Darlene Giesalhart received a change from temporary, full time, instructor of EMS, FAC-1-10 to regular, full time, instructor of EMS, FAC-1-10 effective February 21, 2024
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XIV.C.2. Jarett Reynolds employed as regular, full time counselor, FAC-1-10, effective March 27, 2024.
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XIV.D. Office of Administrative Services
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XIV.E. Office of Strategy, Enrollment Management and Technology
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XV. END OF CONSENT AGENDA
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XVI. Paid Professional Assignments
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XVI.A. Information Item:
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XVI.A.1. Paid Professional Assignment for Julieta Rodriguez, Assistant Department Head - English, Spring 2024 - $2,100.00
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XVI.A.2. Paid Professional Assignment for Dr. Hector Weir, Assistant Department Head-Humanities/Foreign Language, Spring 2024 - $2,100.00
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XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
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XVIII. Consideration and possible action on items discussed in closed session
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XIX. Discuss Matters Relating to Formal Policy
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XX. Adjourn
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Agenda Item Details
Reload Your Meeting
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| Meeting: | March 26, 2024 at 6:30 PM - Regular Board Meeting | |
| Subject: |
I. Determination of Quorum and Call to Order
|
|
| Subject: |
II. Pledge of Allegiance
|
|
| Subject: |
III. Reading of the Minutes
|
|
| Subject: |
III.A. February 20, 2024 Board of Trustee Meeting Minutes
|
|
|
Attachments:
|
||
| Subject: |
III.B. February 23, 2024 Board of Trustee Retreat Minutes
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|
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Attachments:
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||
| Subject: |
IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
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Description:
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting. |
||
| Subject: |
V. Special Items
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|
| Subject: |
V.A. Reports from Board Committees
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|
| Subject: |
V.B. Report on Board of Trustees Institute
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|
| Subject: |
V.C. Report on Board Retreat - Board Chair
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|
| Subject: |
VI. Presentations, Awards, and/or President's Report
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|
| Subject: |
VI.A. Free Application for Federal Student Aid (FAFSA) - Dr. Allen
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|
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Attachments:
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||
| Subject: |
VI.B. Update of Physical Plant Projects - Mike Feyen
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|
| Subject: |
VII. Student Success
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|
| Subject: |
VIII. Reports to the Board
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| Subject: |
VIII.A. Financial Reports
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| Subject: |
VIII.A.1. February 2024 Monthly Financials
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Attachments:
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| Subject: |
VIII.B. Management Reports
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| Subject: |
VIII.B.1. Financial Aid Report
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Attachments:
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| Subject: |
VIII.B.2. Testing Report
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Attachments:
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| Subject: |
VIII.C. Reports from College Governance Councils
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| Subject: |
IX. CONSENT AGENDA
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Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
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| Subject: |
X. Matters Relating to General Administration
|
|
| Subject: |
XI. Matters Relating to Academic Affairs
|
|
| Subject: |
XI.A. Approve renewal of WCJC Senior Citizens Title III Contract (N/A)
|
|
|
Attachments:
|
||
| Subject: |
XI.B. Approve EMS Student Testing Fee Increase, effective July 1, 2024 (No cost to WCJC; student fee covers the cost of the Registry Exam)
|
|
|
Attachments:
|
||
| Subject: |
XI.C. Approve RADT Student Technology Fee of $160 per student, effective fall 2024 (No cost. Estimated revenue from fees is $2,880 ($160 X 18 students))
|
|
|
Attachments:
|
||
| Subject: |
XI.D. Approve LVN Technology Fee Increase of $690 per student, effective fall 2024 (No cost. Estimated revenue from the fee increase is $27,600 to offset the ATI system cost, ($230 x 3 semesters x 40 students)
|
|
|
Attachments:
|
||
| Subject: |
XII. Matters Relating to Administrative Services
|
|
| Subject: |
XII.A. Approval of Fiscal Year 2024 Budget Adjustments (N/A)
|
|
|
Attachments:
|
||
| Subject: |
XII.B. Approve the proposal submitted by Echo Healthcare of $31,075.00 to provide 2 simulator manikins to simulate different clinical settings that EMT students will encounter in the field ($31,075.00 - TRUE Grant Funds)
|
|
|
Attachments:
|
||
| Subject: |
XII.C. Approve the proposal submitted by BLS Construction for the renovation of approximately 15,000 SF of building space for the construction trades program at a cost not to exceed $1,148,000.00 with funds from a State of Texas special appropriation ($1,148,000.00 - State of Texas Special Appropriations)
|
|
|
Attachments:
|
||
| Subject: |
XII.D. Approve the transfer of $23,884.28 from the Plant Repair and Replacement Fund to cover the cost of some needed repairs to the Hutchins roof ($23,884.28 - Transfer from the Plant Repair and Replacement Fund)
|
|
|
Attachments:
|
||
| Subject: |
XII.E. Accept the quote from RJK Tree Trimming of $24,300.00 to completely remove the brush line on the East side of the Richmond Campus to include all small trees and vines and grinding of stumps with funds transferred from the Plant Repair and Replacement Fund ($24,300.00 - Transfer from the Plant Repair and Replacement Fund)
|
|
|
Attachments:
|
||
| Subject: |
XII.F. Approve RockIT Consulting LLC to provide network cabling, internet connections with wi-fi capabilities, and video projectors and monitors as needed for the buildout of Phase I of the Construction Trades Area in Bay City at a cost not to exceed $200,000.00 ($200,000.00 - State of Texas Special Appropriations)
|
|
|
Attachments:
|
||
| Subject: |
XII.G. Approve the proposal submitted by Echo Healthcare of $135,485.00 to provide an interactive 3 wall projection system lab simulator with touch controls simulating actual scenes to help EMT students manage these environments with previously approved TRUE (Texas Reskilling & Upskilling for Education) Grant Funds ($135,485.00 TRUE Grant Funds)
|
|
|
Attachments:
|
||
| Subject: |
XII.H. Recommend approval of the revised polling locations as provided by the Fort Bend County Election Administrator (N/A)
|
|
|
Attachments:
|
||
| Subject: |
XIII. Matters Relating to Strategy, Enrollment Management and Technology
|
|
| Subject: |
XIII.A. Approve the use of the Motimatic Student Engagement Platform for recruitment and reengagement ($50,000.00 - $20,000 - current FY 2024 operating budget and $30,000 - Title V Funds)
|
|
|
Attachments:
|
||
| Subject: |
XIV. Matters Relating to Personnel
|
|
| Subject: |
XIV.A. Board of Trustees
|
|
| Subject: |
XIV.A.1. Approve contract actions as listed in the attached agenda brief
|
|
|
Attachments:
|
||
| Subject: |
XIV.B. Office of President
|
|
| Subject: |
XIV.C. Office of Academic Affairs
|
|
| Subject: |
XIV.C.1. Darlene Giesalhart received a change from temporary, full time, instructor of EMS, FAC-1-10 to regular, full time, instructor of EMS, FAC-1-10 effective February 21, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.2. Jarett Reynolds employed as regular, full time counselor, FAC-1-10, effective March 27, 2024.
|
|
|
Attachments:
|
||
| Subject: |
XIV.D. Office of Administrative Services
|
|
| Subject: |
XIV.E. Office of Strategy, Enrollment Management and Technology
|
|
| Subject: |
XV. END OF CONSENT AGENDA
|
|
| Subject: |
XVI. Paid Professional Assignments
|
|
| Subject: |
XVI.A. Information Item:
|
|
| Subject: |
XVI.A.1. Paid Professional Assignment for Julieta Rodriguez, Assistant Department Head - English, Spring 2024 - $2,100.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.2. Paid Professional Assignment for Dr. Hector Weir, Assistant Department Head-Humanities/Foreign Language, Spring 2024 - $2,100.00
|
|
|
Attachments:
|
||
| Subject: |
XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
|
|
| Subject: |
XVIII. Consideration and possible action on items discussed in closed session
|
|
| Subject: |
XIX. Discuss Matters Relating to Formal Policy
|
|
| Subject: |
XX. Adjourn
|
|
