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Meeting Agenda
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I. Determination of Quorum and Call to Order
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II. Pledge of Allegiance
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III. Reading of the Minutes
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III.A. October 18, 2022 Board of Trustee Meeting Minutes
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IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
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V. Special Items
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V.A. Approve the external audit FY 2022
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V.B. Approve to cancel the December 20, 2022 Board of Trustee Meeting
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V.C. Reports from Board Committees
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V.D. Official request from Wharton County Junior College Foundation to investigate future use of Brooking Hall
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V.E. Update on Access to the Arts driveway
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V.F. Request approval to support Houston Community College's request for a change in service area
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VI. Presentations, Awards, and/or President's Report
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VI.A. Retirement Resolution for Marsha Hudson
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VI.B. Retirement Resolution for Ava Humme
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VI.C. Report on activities in Matagorda County - Don Smith
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VII. Student Success
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VIII. Reports to the Board
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VIII.A. Financial Reports
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VIII.A.1. October 2022 Financials
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VIII.B. Management Reports
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VIII.B.1. Financial Aid Report
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VIII.B.2. Testing Report
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VIII.C. Reports from College Governance Councils
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VIII.C.1. Faculty Council Meeting Mintues from October 4, 2022
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VIII.C.2. Extended Cabinet Meeting Minutes from October 13, 2022
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IX. CONSENT AGENDA
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X. Matters Relating to General Administration
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X.A. Approve additional services for the website redesign project to include a Site Preview, a SEO & Analytics Audit with Keyword Research package, a Google Analytics 4 package, Writing Support Building into Omni CMS, and a Governance Charter package ($148,975.00 - Plant MIS Fund)
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XI. Matters Relating to Academic Affairs
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XI.A. Approve Manufacturing Technology Level I Certificate, effective Fall 2023 (No cost-current faculty, equipment, and classroom space is sufficient)
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XI.B. Approve proposed academic calendar for 2023-2024 (N/A)
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XI.C. Approve revised job description for Director of Adult Education & Literacy ($5,333.00 FY 23 AEL grant budget; no cost to college)
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XII. Matters Relating to Administrative Services
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XII.A. Approve the quote submitted by Hunton Services to replace the remaining 14 air VAV/fan coil boxes at the Richmond Campus with funds transferred from the Plant Repair and Replacement fund ($20,536.00 - transfer from the plant repair & replacement fund)
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XII.B. Information Item:
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XII.B.1. Seek sealed bids for Charter Bus Services as needed ($75,000.00 - current unrestricted operating budget for 2022-2023)
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XII.C. Approve the quotes submitted by RDI Mechanical and Hunton Trane to replace and install a new air conditioner and heating system for the Fitness Center, Weight Room area, and connect it to our energy management system ($50,972.00 ($45,572.00 RDI Mechanical; $5,400.00 Hunton Trane) - plant repair and replacement fund)
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XIII. Matters Relating to Strategy, Enrollment Management and Technology
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XIII.A. Approve the extension of services for Database Administrator and Functional Analyst services through Strata Information Group through April 2023 ($250,000.00-CRRSAA Funds)
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XIV. Matters Relating to Personnel
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XIV.A. Board of Trustees
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XIV.B. Office of President
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XIV.C. Office of Academic Affairs
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XIV.C.1. Rafay Anwar employed as regular, full time instructor of physics, FAC-7-10, effective January 9, 2023
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XIV.C.2. Alexis Brooks extended as temporary, full time, Title V HSI Career Development and Transfer Coordinator, GNT-7-11, effective September 1, 2022
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XIV.C.3. Irshad Kamal Khan employed as regular, full time instructor of economics, F-07-10, effective January 9, 2023
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XIV.C.4. Monica Oliver extended as temporary, full time Title V HSI experiential learning specialist, A-05-8, effective September 1, 2022
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XIV.C.5. Elvia Rodriguez extended as temporary, full time Title V HSI engagement and communications facilitator, A-05-9, effective September 1, 2022
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XIV.C.6. Wendy Tamayo received a change in title/assignment from temporary, full time continuing education specialist, P-15-4, to temporary, full time adult education and literacy career advisor, A-05-10, effective November 16, 2022
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XIV.D. Office of Administrative Services
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XIV.E. Office of Student Services
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XIV.F. Office of Enrollment Management and Technology
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XIV.F.1. Chelsea Martinez employed as regular, full time college recruiter, A-5-4, effective September 21, 2022
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XIV.F.2. Marcela Quinones received a change in title/assignment from regular, full time assistant admissions officer, O-11-0, to regular, full time college recruiter, A-5-4, effective September 21, 2022
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XV. END OF CONSENT AGENDA
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XVI. Paid Professional Assignments
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XVI.A. Information Item:
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XVI.B. Paid Professional Assignment for Karl Johnson, EMS Program Simulation Lab Coordinator, Fall 2022 and Spring 2023 - $4,200.00
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XVI.C. Paid Professional Assignment for Doug Baumgarten, Interim Director of Facilities Management, July 2022 to December 2022 - $6,000.00
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XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
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XVIII. Consideration and possible action on items discussed in closed session
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XIX. Discuss Matters Relating to Formal Policy
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XX. Adjourn
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Agenda Item Details
Reload Your Meeting
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|---|---|---|
| Meeting: | November 15, 2022 at 6:30 PM - Regular Board Meeting | |
| Subject: |
I. Determination of Quorum and Call to Order
|
|
| Subject: |
II. Pledge of Allegiance
|
|
| Subject: |
III. Reading of the Minutes
|
|
| Subject: |
III.A. October 18, 2022 Board of Trustee Meeting Minutes
|
|
|
Attachments:
|
||
| Subject: |
IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
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|
Description:
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting. |
||
| Subject: |
V. Special Items
|
|
| Subject: |
V.A. Approve the external audit FY 2022
|
|
| Subject: |
V.B. Approve to cancel the December 20, 2022 Board of Trustee Meeting
|
|
| Subject: |
V.C. Reports from Board Committees
|
|
| Subject: |
V.D. Official request from Wharton County Junior College Foundation to investigate future use of Brooking Hall
|
|
| Subject: |
V.E. Update on Access to the Arts driveway
|
|
| Subject: |
V.F. Request approval to support Houston Community College's request for a change in service area
|
|
|
Attachments:
|
||
| Subject: |
VI. Presentations, Awards, and/or President's Report
|
|
| Subject: |
VI.A. Retirement Resolution for Marsha Hudson
|
|
|
Attachments:
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||
| Subject: |
VI.B. Retirement Resolution for Ava Humme
|
|
|
Attachments:
|
||
| Subject: |
VI.C. Report on activities in Matagorda County - Don Smith
|
|
| Subject: |
VII. Student Success
|
|
| Subject: |
VIII. Reports to the Board
|
|
| Subject: |
VIII.A. Financial Reports
|
|
| Subject: |
VIII.A.1. October 2022 Financials
|
|
|
Attachments:
|
||
| Subject: |
VIII.B. Management Reports
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|
| Subject: |
VIII.B.1. Financial Aid Report
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|
|
Attachments:
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||
| Subject: |
VIII.B.2. Testing Report
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Attachments:
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||
| Subject: |
VIII.C. Reports from College Governance Councils
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|
| Subject: |
VIII.C.1. Faculty Council Meeting Mintues from October 4, 2022
|
|
|
Attachments:
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||
| Subject: |
VIII.C.2. Extended Cabinet Meeting Minutes from October 13, 2022
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|
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Attachments:
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||
| Subject: |
IX. CONSENT AGENDA
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Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
||
| Subject: |
X. Matters Relating to General Administration
|
|
| Subject: |
X.A. Approve additional services for the website redesign project to include a Site Preview, a SEO & Analytics Audit with Keyword Research package, a Google Analytics 4 package, Writing Support Building into Omni CMS, and a Governance Charter package ($148,975.00 - Plant MIS Fund)
|
|
|
Attachments:
|
||
| Subject: |
XI. Matters Relating to Academic Affairs
|
|
| Subject: |
XI.A. Approve Manufacturing Technology Level I Certificate, effective Fall 2023 (No cost-current faculty, equipment, and classroom space is sufficient)
|
|
|
Attachments:
|
||
| Subject: |
XI.B. Approve proposed academic calendar for 2023-2024 (N/A)
|
|
|
Attachments:
|
||
| Subject: |
XI.C. Approve revised job description for Director of Adult Education & Literacy ($5,333.00 FY 23 AEL grant budget; no cost to college)
|
|
|
Attachments:
|
||
| Subject: |
XII. Matters Relating to Administrative Services
|
|
| Subject: |
XII.A. Approve the quote submitted by Hunton Services to replace the remaining 14 air VAV/fan coil boxes at the Richmond Campus with funds transferred from the Plant Repair and Replacement fund ($20,536.00 - transfer from the plant repair & replacement fund)
|
|
|
Attachments:
|
||
| Subject: |
XII.B. Information Item:
|
|
| Subject: |
XII.B.1. Seek sealed bids for Charter Bus Services as needed ($75,000.00 - current unrestricted operating budget for 2022-2023)
|
|
|
Attachments:
|
||
| Subject: |
XII.C. Approve the quotes submitted by RDI Mechanical and Hunton Trane to replace and install a new air conditioner and heating system for the Fitness Center, Weight Room area, and connect it to our energy management system ($50,972.00 ($45,572.00 RDI Mechanical; $5,400.00 Hunton Trane) - plant repair and replacement fund)
|
|
|
Attachments:
|
||
| Subject: |
XIII. Matters Relating to Strategy, Enrollment Management and Technology
|
|
| Subject: |
XIII.A. Approve the extension of services for Database Administrator and Functional Analyst services through Strata Information Group through April 2023 ($250,000.00-CRRSAA Funds)
|
|
|
Attachments:
|
||
| Subject: |
XIV. Matters Relating to Personnel
|
|
| Subject: |
XIV.A. Board of Trustees
|
|
| Subject: |
XIV.B. Office of President
|
|
| Subject: |
XIV.C. Office of Academic Affairs
|
|
| Subject: |
XIV.C.1. Rafay Anwar employed as regular, full time instructor of physics, FAC-7-10, effective January 9, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.2. Alexis Brooks extended as temporary, full time, Title V HSI Career Development and Transfer Coordinator, GNT-7-11, effective September 1, 2022
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.3. Irshad Kamal Khan employed as regular, full time instructor of economics, F-07-10, effective January 9, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.4. Monica Oliver extended as temporary, full time Title V HSI experiential learning specialist, A-05-8, effective September 1, 2022
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.5. Elvia Rodriguez extended as temporary, full time Title V HSI engagement and communications facilitator, A-05-9, effective September 1, 2022
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.6. Wendy Tamayo received a change in title/assignment from temporary, full time continuing education specialist, P-15-4, to temporary, full time adult education and literacy career advisor, A-05-10, effective November 16, 2022
|
|
|
Attachments:
|
||
| Subject: |
XIV.D. Office of Administrative Services
|
|
| Subject: |
XIV.E. Office of Student Services
|
|
| Subject: |
XIV.F. Office of Enrollment Management and Technology
|
|
| Subject: |
XIV.F.1. Chelsea Martinez employed as regular, full time college recruiter, A-5-4, effective September 21, 2022
|
|
|
Attachments:
|
||
| Subject: |
XIV.F.2. Marcela Quinones received a change in title/assignment from regular, full time assistant admissions officer, O-11-0, to regular, full time college recruiter, A-5-4, effective September 21, 2022
|
|
|
Attachments:
|
||
| Subject: |
XV. END OF CONSENT AGENDA
|
|
| Subject: |
XVI. Paid Professional Assignments
|
|
| Subject: |
XVI.A. Information Item:
|
|
| Subject: |
XVI.B. Paid Professional Assignment for Karl Johnson, EMS Program Simulation Lab Coordinator, Fall 2022 and Spring 2023 - $4,200.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.C. Paid Professional Assignment for Doug Baumgarten, Interim Director of Facilities Management, July 2022 to December 2022 - $6,000.00
|
|
|
Attachments:
|
||
| Subject: |
XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
|
|
| Subject: |
XVIII. Consideration and possible action on items discussed in closed session
|
|
| Subject: |
XIX. Discuss Matters Relating to Formal Policy
|
|
| Subject: |
XX. Adjourn
|
|
