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Meeting Agenda
I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. July 19, 2022 Board of Trustee Meeting Minutes
III.B. July 19, 2022 Budget Workshop Meeting Minutes
IV. Citizens' Comments (approved by board on 5-20-99)
V. Special Items
V.A. Approve the 2022 - 2023 operating budget (under separate cover)
V.B. Review of Level Four Complaint
V.C. Reports from Board Committees
V.C.1. Board Evaluation Committee - Dr. Sue Zanne Williamson Urbis
V.C.2. Outreach Committee - Mrs. Mary Ellen Meyer
V.C.3. Finance Committee - Mrs. Ann Hundl
V.D. Annual Report of Wharton County Junior College Trustee Training
VI. Presentations, Awards, and/or President's Report
VI.A. Retirement Resolution for Dale Hahn
VI.B. Retirement Resolution for Richard Aurisano
VI.C. Retirement Resolution for Purti Gadkari
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports
VIII.A.1. July 2022 Monthly Financials
VIII.B. Management Reports
VIII.B.1. Technology Report
VIII.B.2. Financial Aid Report
VIII.B.3. Testing Report
VIII.C. Reports from College Governance Councils
IX. CONSENT AGENDA
X. Matters Relating to General Administration
X.A. Consideration and approval of increasing the Support Staff Professional Growth Plan payment to support staff successfully completing approved professional growth, as set forth in the Administrative Procedure "Support Staff Professional Growth", from $500.00 to $1,000.00 ($10,000 - current unrestricted funds)
X.B. Upgrade of position from Executive Secretary to the President to Executive Assistant to the President (current budgeted salary is $43,300.00; proposed salary would range from $40,525.00 to $47,192.00)
X.C. Approval of a resolution approving the reimbursement of relocation expenses incurred by qualified candidate for Chief Information Officer position ($5,000)
X.D. Information Item
X.D.1. Seek sealed proposals for the purchase of a full size luxury vehicle for the President's use ($70,000.00-transfer from Plant Fund Capital Equipment Replacement)
XI. Matters Relating to Academic Affairs
XI.A. Approve the state and federal grant funds from Houston Galveston Area Council for the Adult Education and Literacy (AEL) program (no cost; grant award is $865,000.00)
XI.B. Approve title change and adjusted salary for 3 library technician positions ($4,200.00 from current budgeted salaries with a savings of $2,900.00 due to recently vacated position)
XI.C. Approve change in GPS Coordinator position to Academic & Career Advising Coordinator, effective fall 2022 (AY23 budget new savings $3,887 ($7,220.00 - $3,333.00 = $3,887.00))
XII. Matters Relating to Administrative Services
XII.A. Reject all offers from 2018 to construct a circle drive at the North entrance to the Duson Hansen Fine Arts building and readvertise the project to get sealed bids with current pricing for a circle drive project ($230,000.00 (estimated cost) - funds donated to the College from the Foundation)
XII.B. Approve the purchase of the College's office supplies from Reliant Business Products, Inc. of Houston ($140,000.00 - current unrestricted operating budget 2022-2023)
XII.C. Approve the proposal submitted by North American Solutions and underwritten by the Property Casualty Alliance of Texas cooperative to provide the College with our property/casualty insurance for the 2023 school year ($621,394.00 - current unrestricted operating budget 2022-2023)
XII.D. Approve the proposal submitted by the Texas Association of School Boards to provide the College with our General Liability policy, Professional & Educator's Liability policy, and our Automobile coverage for the 2023 school year ($60,444.00 - current unrestricted operating budget 2022-2023)
XII.E. Approve acceptance of $100,000.00 from Mr. Duncan Corbett to establish a memorial endowment for the purpose of maintenance on Corbett Park on the Wharton County Junior College campus (-0-)
XII.F. Information Item
XII.F.1. Acknowledgement of all documented fees paid by the College as a result of our membership in a cooperative purchasing program ($600.00 - current unrestricted operating budget 2022-2023)
XIII. Matters Relating to Strategy, Enrollment Management and Technology
XIII.A. Approve the extension agreement submitted by Columbia Advisory Group (CAG) to provide interim Chief Information Officer (CIO) services for the college ($75,000.00 + travel - CRRSAA funds)
XIII.B. Approve the estimated costs for upcoming annual hardware and software maintenance contracts ($1,235,939.00 - Current Operating Budget 2022 - 2023)
XIII.C. Notify the Board of Trustees that WCJC has been awarded the Accelerated Student Success Planning Grant ($50,000.00 award amount-no cost to institution)
XIV. Matters Relating to Personnel
XIV.A. Board of Trustees
XIV.B. Office of President
XIV.C. Office of Academic Affairs
XIV.C.1. Amber Barbee employed as regular, full time director of counseling and disability services, CA-15-10, effective August 22, 2022.
XIV.C.2. Jessica Falcon extended as temporary, full time TRiO SSS director, CA-4-11, effective September 1, 2022.
XIV.C.3. Tom-Kody Krpec received a salary adjustment for completion of 21 additional graduate hours, from regular, full-time instructor of Developmental English, FAC-3-2, to regular, full-time instructor of Developmental English, FAC-5-2, effective August 22, 2022.
XIV.C.4. LaToya Lewis employed as regular, full time instructor of associate degree nursing, FAC-1-20, effective August 22, 2022.
XIV.C.5. Rose Ochoa extended as temporary, full-time coordinator of vocational support services, GNT-1-5, effective September 1, 2022.
XIV.C.6. Angelique Sakry employed as temporary, full time instructor of English, FAC-1-3, effective August 22, 2022.
XIV.C.7. Muna Saqer received a salary adjustment for completion of 54 graduate hours, from regular, full-time instructor of computer science, FAC-1-10, to regular, full-time instructor of computer science, FAC-5A-10, effective August 22, 2022.
XIV.C.8. Gina Wilson employed as regular, full time instructor of dental hygiene, F-1-10, effective August 22, 2022.
XIV.C.9. Alexandra Price employed as temporary, full time instructor of geology, F-1-6, effective August 22, 2022.
XIV.C.10. Dolly Staude extended as temporary, full time instructor of cosmetology, FAC-1-4, effective September 1, 2022.
XIV.C.11. Alexiah Wilson employed as temporary, full time Title V HSI academic advisor for financial literacy, A-5-2, effective September 21, 2022.
XIV.C.12. 2022 Summer II Overloads
XIV.D. Office of Administrative Services
XIV.E. Office of Student Services
XIV.F. Office of Strategy, Enrollment Management and Technology
XIV.F.1. Scott Towsley employed as regular, full time chief information officer, D-15-45, effective August 1, 2022.
XV. END OF CONSENT AGENDA
XVI. Paid Professional Assignments
XVI.A. Information Item:
XVI.B. Paid Professional Assignment for Michael Adkins, Title V HSI Project Director, September 1, 2022 - September 30, 2022 - $1,250.00
XVII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XVII.A. Review of Level Four Complaint
XVIII. Consideration and possible action on items discussed in closed session
XIX. Discuss Matters Relating to Formal Policy
XX. Other Business
XXI. Adjourn
Agenda Item Details Reload Your Meeting
Meeting: August 16, 2022 at 6:30 PM - Regular Board Meeting
Subject:
I. Determination of Quorum and Call to Order
Subject:
II. Pledge of Allegiance
Subject:
III. Reading of the Minutes
Subject:
III.A. July 19, 2022 Board of Trustee Meeting Minutes
Attachments:
Subject:
III.B. July 19, 2022 Budget Workshop Meeting Minutes
Attachments:
Subject:
IV. Citizens' Comments (approved by board on 5-20-99)
Description:
  During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act.
Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting.
 
Subject:
V. Special Items
Subject:
V.A. Approve the 2022 - 2023 operating budget (under separate cover)
Subject:
V.B. Review of Level Four Complaint
Subject:
V.C. Reports from Board Committees
Subject:
V.C.1. Board Evaluation Committee - Dr. Sue Zanne Williamson Urbis
Subject:
V.C.2. Outreach Committee - Mrs. Mary Ellen Meyer
Subject:
V.C.3. Finance Committee - Mrs. Ann Hundl
Subject:
V.D. Annual Report of Wharton County Junior College Trustee Training
Attachments:
Subject:
VI. Presentations, Awards, and/or President's Report
Subject:
VI.A. Retirement Resolution for Dale Hahn
Attachments:
Subject:
VI.B. Retirement Resolution for Richard Aurisano
Attachments:
Subject:
VI.C. Retirement Resolution for Purti Gadkari
Attachments:
Subject:
VII. Student Success
Subject:
VIII. Reports to the Board
Subject:
VIII.A. Financial Reports
Subject:
VIII.A.1. July 2022 Monthly Financials
Attachments:
Subject:
VIII.B. Management Reports
Subject:
VIII.B.1. Technology Report
Attachments:
Subject:
VIII.B.2. Financial Aid Report
Attachments:
Subject:
VIII.B.3. Testing Report
Attachments:
Subject:
VIII.C. Reports from College Governance Councils
Subject:
IX. CONSENT AGENDA
Description:

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

Subject:
X. Matters Relating to General Administration
Subject:
X.A. Consideration and approval of increasing the Support Staff Professional Growth Plan payment to support staff successfully completing approved professional growth, as set forth in the Administrative Procedure "Support Staff Professional Growth", from $500.00 to $1,000.00 ($10,000 - current unrestricted funds)
Attachments:
Subject:
X.B. Upgrade of position from Executive Secretary to the President to Executive Assistant to the President (current budgeted salary is $43,300.00; proposed salary would range from $40,525.00 to $47,192.00)
Attachments:
Subject:
X.C. Approval of a resolution approving the reimbursement of relocation expenses incurred by qualified candidate for Chief Information Officer position ($5,000)
Attachments:
Subject:
X.D. Information Item
Subject:
X.D.1. Seek sealed proposals for the purchase of a full size luxury vehicle for the President's use ($70,000.00-transfer from Plant Fund Capital Equipment Replacement)
Attachments:
Subject:
XI. Matters Relating to Academic Affairs
Subject:
XI.A. Approve the state and federal grant funds from Houston Galveston Area Council for the Adult Education and Literacy (AEL) program (no cost; grant award is $865,000.00)
Attachments:
Subject:
XI.B. Approve title change and adjusted salary for 3 library technician positions ($4,200.00 from current budgeted salaries with a savings of $2,900.00 due to recently vacated position)
Attachments:
Subject:
XI.C. Approve change in GPS Coordinator position to Academic & Career Advising Coordinator, effective fall 2022 (AY23 budget new savings $3,887 ($7,220.00 - $3,333.00 = $3,887.00))
Attachments:
Subject:
XII. Matters Relating to Administrative Services
Subject:
XII.A. Reject all offers from 2018 to construct a circle drive at the North entrance to the Duson Hansen Fine Arts building and readvertise the project to get sealed bids with current pricing for a circle drive project ($230,000.00 (estimated cost) - funds donated to the College from the Foundation)
Attachments:
Subject:
XII.B. Approve the purchase of the College's office supplies from Reliant Business Products, Inc. of Houston ($140,000.00 - current unrestricted operating budget 2022-2023)
Attachments:
Subject:
XII.C. Approve the proposal submitted by North American Solutions and underwritten by the Property Casualty Alliance of Texas cooperative to provide the College with our property/casualty insurance for the 2023 school year ($621,394.00 - current unrestricted operating budget 2022-2023)
Attachments:
Subject:
XII.D. Approve the proposal submitted by the Texas Association of School Boards to provide the College with our General Liability policy, Professional & Educator's Liability policy, and our Automobile coverage for the 2023 school year ($60,444.00 - current unrestricted operating budget 2022-2023)
Attachments:
Subject:
XII.E. Approve acceptance of $100,000.00 from Mr. Duncan Corbett to establish a memorial endowment for the purpose of maintenance on Corbett Park on the Wharton County Junior College campus (-0-)
Attachments:
Subject:
XII.F. Information Item
Subject:
XII.F.1. Acknowledgement of all documented fees paid by the College as a result of our membership in a cooperative purchasing program ($600.00 - current unrestricted operating budget 2022-2023)
Attachments:
Subject:
XIII. Matters Relating to Strategy, Enrollment Management and Technology
Subject:
XIII.A. Approve the extension agreement submitted by Columbia Advisory Group (CAG) to provide interim Chief Information Officer (CIO) services for the college ($75,000.00 + travel - CRRSAA funds)
Attachments:
Subject:
XIII.B. Approve the estimated costs for upcoming annual hardware and software maintenance contracts ($1,235,939.00 - Current Operating Budget 2022 - 2023)
Attachments:
Subject:
XIII.C. Notify the Board of Trustees that WCJC has been awarded the Accelerated Student Success Planning Grant ($50,000.00 award amount-no cost to institution)
Attachments:
Subject:
XIV. Matters Relating to Personnel
Subject:
XIV.A. Board of Trustees
Subject:
XIV.B. Office of President
Subject:
XIV.C. Office of Academic Affairs
Subject:
XIV.C.1. Amber Barbee employed as regular, full time director of counseling and disability services, CA-15-10, effective August 22, 2022.
Attachments:
Subject:
XIV.C.2. Jessica Falcon extended as temporary, full time TRiO SSS director, CA-4-11, effective September 1, 2022.
Attachments:
Subject:
XIV.C.3. Tom-Kody Krpec received a salary adjustment for completion of 21 additional graduate hours, from regular, full-time instructor of Developmental English, FAC-3-2, to regular, full-time instructor of Developmental English, FAC-5-2, effective August 22, 2022.
Attachments:
Subject:
XIV.C.4. LaToya Lewis employed as regular, full time instructor of associate degree nursing, FAC-1-20, effective August 22, 2022.
Attachments:
Subject:
XIV.C.5. Rose Ochoa extended as temporary, full-time coordinator of vocational support services, GNT-1-5, effective September 1, 2022.
Attachments:
Subject:
XIV.C.6. Angelique Sakry employed as temporary, full time instructor of English, FAC-1-3, effective August 22, 2022.
Attachments:
Subject:
XIV.C.7. Muna Saqer received a salary adjustment for completion of 54 graduate hours, from regular, full-time instructor of computer science, FAC-1-10, to regular, full-time instructor of computer science, FAC-5A-10, effective August 22, 2022.
Attachments:
Subject:
XIV.C.8. Gina Wilson employed as regular, full time instructor of dental hygiene, F-1-10, effective August 22, 2022.
Attachments:
Subject:
XIV.C.9. Alexandra Price employed as temporary, full time instructor of geology, F-1-6, effective August 22, 2022.
Attachments:
Subject:
XIV.C.10. Dolly Staude extended as temporary, full time instructor of cosmetology, FAC-1-4, effective September 1, 2022.
Attachments:
Subject:
XIV.C.11. Alexiah Wilson employed as temporary, full time Title V HSI academic advisor for financial literacy, A-5-2, effective September 21, 2022.
Attachments:
Subject:
XIV.C.12. 2022 Summer II Overloads
Attachments:
Subject:
XIV.D. Office of Administrative Services
Subject:
XIV.E. Office of Student Services
Subject:
XIV.F. Office of Strategy, Enrollment Management and Technology
Subject:
XIV.F.1. Scott Towsley employed as regular, full time chief information officer, D-15-45, effective August 1, 2022.
Attachments:
Subject:
XV. END OF CONSENT AGENDA
Subject:
XVI. Paid Professional Assignments
Subject:
XVI.A. Information Item:
Subject:
XVI.B. Paid Professional Assignment for Michael Adkins, Title V HSI Project Director, September 1, 2022 - September 30, 2022 - $1,250.00
Attachments:
Subject:
XVII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
Subject:
XVII.A. Review of Level Four Complaint
Subject:
XVIII. Consideration and possible action on items discussed in closed session
Subject:
XIX. Discuss Matters Relating to Formal Policy
Subject:
XX. Other Business
Subject:
XXI. Adjourn

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