Projector: June 20, 2017 at 6:30 PM - Regular Board Meeting

Meeting Agenda

I. Determination of Quorum and Call to Order

II. Pledge of Allegiance

III. Reading of the Minutes

III.A. The regular Board of Trustee meeting minutes from May 16, 2017.

IV. Citizens' Comments (approved by board on 5-20-99)

V. Special Items

VI. Presentations, Awards, and/or President's Report

VI.A. Recognition of retirement for Mr. Ronald Vardy

VI.B. Recognition of retirement for Ms. Carolyn Foegelle

VI.C. Review Southern Association of Colleges and Schools (SACSCOC) Core Requirement Reaffirmation

VII. Student Success

VIII. Reports to the Board

VIII.A. Financial Reports for May 2017

VIII.B. Management Reports

VIII.B.1. Technology Report

VIII.B.2. Financial Aid Report

VIII.B.3. Testing Report

VIII.C. Reports from College Governance Councils

VIII.C.1. Support Staff Organization meeting minutes from April 20, 2017.

VIII.C.2. Support Staff Organization meeting minutes from May 18, 2017.

IX. CONSENT AGENDA

X. Matters Relating to General Administration

XI. Matters Relating to Academic Affairs

XI.A. Approval to close the surgical technology certificate program

XI.B. Approve fees for PTAC courses ($44,800.00 - expected revenue after two years - effective fall 2017)

XII. Matters Relating to Administrative Services

XII.A. Approval of the interlocal cooperation agreement with the Fort Bend County Tax Assessor/Collector for the collection of taxes (approximately $4,000.00 - 2017 - 2018 unrestricted budget - cost is $0.35 per parcel for approximately 11,500 parcels in Needville ISD)

XII.B. Approve the resolution amending the authorized representatives for WCJC's Texpool accounts

XII.C. Approve the interlocal agreement between Wharton County Junior College and the Wharton Independent School District for donation of weight/strengthening equipment

XII.D. Approve the transfer of funds to cover the cost of materials, testing, and inspection during the construction of the Johnson building addition ($9,744.00 - transfer from repair and replacement plant fund)

XII.E. Approve the interlocal agreement and resolution to join the National Cooperative Purchasing Alliance (NCPA)

XII.F. Approve the additional $15,000.00 for the purchase of the listed furniture and fixtures needed for the completion of the Richmond campus renovation ($15,000.00 - transfer from plant repair & replacement fund)

XII.G. Approve increasing the technology fee by $5.00 per semester (from $55.00 per semester to $60.00 per semester) - (estimated increase in annual revenue of $90,000.00)

XII.H. Information Item:

XII.H.1. Seek competitive sealed bids for the College's property insurance coverage for all campuses ($200,000.00 - unrestricted operating budget)

XIII. Matters Relating to Technology and Institutional Research

XIV. Matters Relating to Student Services

XV. Matters Relating to Personnel

XV.A. Board of Trustees

XV.B. Office of President

XV.C. Office of Academic Affairs

XV.C.1. Carl Price received a change from temporary, part-time instructor of developmental math, to temporary, full-time instructor of developmental math, FAC-1-10, effective August 21, 2017

XV.C.2. Ernest Ramirez received a change from temporary, part-time instructor of government, to regular, full-time instructor of government, FAC-2-10, effective August 21, 2017

XV.D. Office of Administrative Services

XV.E. Office of Student Services

XV.E.1. Jimmie Flanagin employed as regular, full-time coordinator of disability services, AA-1-10, effective July 5, 2017

XV.F. Office of Technology and Institutional Research

XVI. END OF CONSENT AGENDA

XVII. Paid Professional Assignments

XVII.A. 2017 May Mini Overloads

XVII.B. Paid Professional Assignment for Barbara Lynn, teachHouston Grant Principle Investigator, summer 2017, fall 2017, and spring 2018 - $3,000.00

XVII.C. Paid Professional Assignment for Merry Sprague, acting director of financial aid, May 1, 2017 - August 12, 2017 - $2,527.21

XVII.D. Paid Professional Assignment for Robert Wolter, Oversee Sugar Land Administrative Functions, June 1, 2017 - August 31, 2017, $3000.00

XVIII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).

XIX. Consideration and possible action on items discussed in closed session

XX. Discuss Matters Relating to Formal Policy

XXI. Other Business

XXII. Adjourn

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	June 20, 2017 at 6:30 PM - Regular Board Meeting
Subject:	I. Determination of Quorum and Call to Order
Subject:	II. Pledge of Allegiance
Subject:	III. Reading of the Minutes
Subject:	III.A. The regular Board of Trustee meeting minutes from May 16, 2017.
Attachments: May 16, 2017 Board of Trustee Minutes May 16, 2017 Board of Trustee Minutes 6/15/2017 at 4:02 PM
Subject:	IV. Citizens' Comments (approved by board on 5-20-99)
Description: This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations. During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted. If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly. These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
Subject:	V. Special Items
Subject:	VI. Presentations, Awards, and/or President's Report
Subject:	VI.A. Recognition of retirement for Mr. Ronald Vardy
Attachments: Ronald Vardy retirement resolution Ronald Vardy retirement resolution 6/15/2017 at 4:02 PM
Subject:	VI.B. Recognition of retirement for Ms. Carolyn Foegelle
Attachments: Resolution-Carolyn C 6 20 17 Resolution-Carolyn C 6 20 17 6/15/2017 at 4:03 PM
Subject:	VI.C. Review Southern Association of Colleges and Schools (SACSCOC) Core Requirement Reaffirmation
Subject:	VII. Student Success
Subject:	VIII. Reports to the Board
Subject:	VIII.A. Financial Reports for May 2017
Attachments: May 2017 Financials May 2017 Financials 6/15/2017 at 4:54 PM
Subject:	VIII.B. Management Reports
Subject:	VIII.B.1. Technology Report
Attachments: Technology Report May 2017 Technology Report May 2017 6/15/2017 at 4:04 PM
Subject:	VIII.B.2. Financial Aid Report
Attachments: Financial Aid Report May 2017 Financial Aid Report May 2017 6/15/2017 at 4:04 PM
Subject:	VIII.B.3. Testing Report
Attachments: Testing Report May 2017 Testing Report May 2017 6/15/2017 at 4:04 PM
Subject:	VIII.C. Reports from College Governance Councils
Subject:	VIII.C.1. Support Staff Organization meeting minutes from April 20, 2017.
Attachments: Support Staff Minutes April 20, 2017 Support Staff Minutes April 20, 2017 6/15/2017 at 4:04 PM
Subject:	VIII.C.2. Support Staff Organization meeting minutes from May 18, 2017.
Attachments: Support Staff Minutes May 18, 2017 Support Staff Minutes May 18, 2017 6/15/2017 at 4:05 PM
Subject:	IX. CONSENT AGENDA
Description: By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.
Subject:	X. Matters Relating to General Administration
Subject:	XI. Matters Relating to Academic Affairs
Subject:	XI.A. Approval to close the surgical technology certificate program
Attachments: Board Agenda Item close Surgical Technology Certificate Program Board Agenda Item close Surgical Technology Certificate Program 6/15/2017 at 4:05 PM
Subject:	XI.B. Approve fees for PTAC courses ($44,800.00 - expected revenue after two years - effective fall 2017)
Attachments: Board Agenda Item approve fees for PTAC courses Board Agenda Item approve fees for PTAC courses 6/15/2017 at 4:05 PM
Subject:	XII. Matters Relating to Administrative Services
Subject:	XII.A. Approval of the interlocal cooperation agreement with the Fort Bend County Tax Assessor/Collector for the collection of taxes (approximately $4,000.00 - 2017 - 2018 unrestricted budget - cost is $0.35 per parcel for approximately 11,500 parcels in Needville ISD)
Attachments: Board Agenda Item approve interlocal agreement with Ft. Bend Co Tax Assessor-Collector Board Agenda Item approve interlocal agreement with Ft. Bend Co Tax Assessor-Collector 6/15/2017 at 4:06 PM
Subject:	XII.B. Approve the resolution amending the authorized representatives for WCJC's Texpool accounts
Attachments: Board Agenda Item approve resolution authorized representatives for WCJC's Texpool accts Board Agenda Item approve resolution authorized representatives for WCJC's Texpool accts 6/15/2017 at 4:06 PM
Subject:	XII.C. Approve the interlocal agreement between Wharton County Junior College and the Wharton Independent School District for donation of weight/strengthening equipment
Attachments: Agenda Item approve interlocal agreement WCJC and WISD Agenda Item approve interlocal agreement WCJC and WISD 6/15/2017 at 4:06 PM
Subject:	XII.D. Approve the transfer of funds to cover the cost of materials, testing, and inspection during the construction of the Johnson building addition ($9,744.00 - transfer from repair and replacement plant fund)
Attachments: Agenda Item approve transfer of funds for cost of materials testing and inspection - Johnson building Agenda Item approve transfer of funds for cost of materials testing and inspection - Johnson building 6/15/2017 at 4:07 PM
Subject:	XII.E. Approve the interlocal agreement and resolution to join the National Cooperative Purchasing Alliance (NCPA)
Attachments: Agenda Item approve interlocal and resolution to join National Cooperative Purchasing Alliance Agenda Item approve interlocal and resolution to join National Cooperative Purchasing Alliance 6/15/2017 at 4:07 PM
Subject:	XII.F. Approve the additional $15,000.00 for the purchase of the listed furniture and fixtures needed for the completion of the Richmond campus renovation ($15,000.00 - transfer from plant repair & replacement fund)
Attachments: Agenda Item approve purchase of furniture and fixtures for Richmond Campus renovation Agenda Item approve purchase of furniture and fixtures for Richmond Campus renovation 6/15/2017 at 4:08 PM
Subject:	XII.G. Approve increasing the technology fee by $5.00 per semester (from $55.00 per semester to $60.00 per semester) - (estimated increase in annual revenue of $90,000.00)
Attachments: Agenda Item approve to increase technology fee Agenda Item approve to increase technology fee 6/15/2017 at 4:08 PM
Subject:	XII.H. Information Item:
Subject:	XII.H.1. Seek competitive sealed bids for the College's property insurance coverage for all campuses ($200,000.00 - unrestricted operating budget)
Attachments: Agenda item seek competive bids for College's property insurance coverage Agenda item seek competive bids for College's property insurance coverage 6/15/2017 at 4:08 PM
Subject:	XIII. Matters Relating to Technology and Institutional Research
Subject:	XIV. Matters Relating to Student Services
Subject:	XV. Matters Relating to Personnel
Subject:	XV.A. Board of Trustees
Subject:	XV.B. Office of President
Subject:	XV.C. Office of Academic Affairs
Subject:	XV.C.1. Carl Price received a change from temporary, part-time instructor of developmental math, to temporary, full-time instructor of developmental math, FAC-1-10, effective August 21, 2017
Attachments: PAF Carl Price PAF Carl Price 6/15/2017 at 4:08 PM
Subject:	XV.C.2. Ernest Ramirez received a change from temporary, part-time instructor of government, to regular, full-time instructor of government, FAC-2-10, effective August 21, 2017
Attachments: PAF Ernest Ramirez PAF Ernest Ramirez 6/15/2017 at 4:09 PM
Subject:	XV.D. Office of Administrative Services
Subject:	XV.E. Office of Student Services
Subject:	XV.E.1. Jimmie Flanagin employed as regular, full-time coordinator of disability services, AA-1-10, effective July 5, 2017
Attachments: PAF Jimmie Flanagin PAF Jimmie Flanagin 6/15/2017 at 4:55 PM
Subject:	XV.F. Office of Technology and Institutional Research
Subject:	XVI. END OF CONSENT AGENDA
Subject:	XVII. Paid Professional Assignments
Subject:	XVII.A. 2017 May Mini Overloads
Attachments: 2017 May mini overloads 2017 May mini overloads 6/15/2017 at 4:55 PM
Subject:	XVII.B. Paid Professional Assignment for Barbara Lynn, teachHouston Grant Principle Investigator, summer 2017, fall 2017, and spring 2018 - $3,000.00
Attachments: PPA Barbara Lynn PPA Barbara Lynn 6/15/2017 at 4:24 PM
Subject:	XVII.C. Paid Professional Assignment for Merry Sprague, acting director of financial aid, May 1, 2017 - August 12, 2017 - $2,527.21
Attachments: PPA Merry Sprague PPA Merry Sprague 6/15/2017 at 4:25 PM
Subject:	XVII.D. Paid Professional Assignment for Robert Wolter, Oversee Sugar Land Administrative Functions, June 1, 2017 - August 31, 2017, $3000.00
Attachments: PPA Robert Wolter PPA Robert Wolter 6/15/2017 at 4:25 PM
Subject:	XVIII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
Subject:	XIX. Consideration and possible action on items discussed in closed session
Subject:	XX. Discuss Matters Relating to Formal Policy
Subject:	XXI. Other Business
Subject:	XXII. Adjourn

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