Projector: July 11, 2022 at 7:30 PM - Regular Meeting

Meeting Agenda

1. Call to Order at __:__ P.M.

1.1. Pledge of Allegiance

1.2. Roll Call (alphabetical order): Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson

1.3. Administration: Kevin Ricke and Stacey Warne

2. Visitor Comments

2.1. Listening Session

Description:

All speakers are asked to complete the listening session Sign-in Card including as much detail as possible and including a printed / written copy of your presentation if one is available. The Sign-in Cards are at the table by the entrance door, and anyone who has not called in or emailed the Superintendent, in advance, may complete them now. Please include all requested information on the Sign-in Card so administration can provide follow-up as needed.

This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Badger Community School employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff.

Each speaker will have five (5) minutes to speak; speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed. Please begin your presentation by stating your name and topic only.

In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time tonight to attend this meeting and share your concerns and suggestions.

3. Recommendation to add and/or remove items to the agenda from Board Members or School Administrators

4. Approval of Agenda

4.1. A motion was made by ____________________ to approve the agenda for the Monday, July 11, 2022 Regular School Board Meeting as presented/amended. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

5. Minutes

5.1. A motion was made by ____________________ to approve the minutes of the Regular School Board Meeting held on Monday, June 13, 2022 as presented/amended. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

6. Consent Agenda

6.1. Pay Bills: A motion was made by ____________________ to approve the payment of bills check #62109 through check #62150 for a total of $38,753.29 as listed and approve Purchasing Card electronic payments dated July 4, 2022 and Electronic Fund Transfers as submitted. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

7. Communications

7.1. Building and Grounds: Striker Hasson

7.2. Superintendent

7.2.a. Miscellaneous Items to Report by Superintendent

7.3. Badger School District Budget to Actual Expenditure Report.

Description: As requested by the Board in previous fiscal years, this document will be provided on a monthly basis.

The budget consists of 4 fund balances:
01 General Fund
02 Food Service
04 Community Services
08 Scholarships

* see attached

7.4. Dean of Students

8. Reports

8.1. School Board Elections - Notice of Filing for November 8, 2022 General Election

Description:

The General Election is on November 8, 2022

What's on the Election Day ballot in 2022?

All voters will have these races on their general election ballot:

U.S. Representative
Governor & Lieutenant Governor
Secretary of State
State Auditor
Attorney General
State Senator
State Representative
Judicial Seats

Voters may have one or more of these races on their ballot:

County Officials
City Officers
School Board Members
Township Officers
Local ballot questions

Special Elections

Special elections are used to fill vacant offices or decide ballot questions; they can be scheduled at various times during the year, and may be held in conjunction with a regularly scheduled election.

[There is NO special election for the Badger School District in the November 2022 election.]

Source: MN Secretary of State
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Candidates file for School Board Election in the Badger School District Office. The filing fee is $2.00.
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The Badger School District boundaries are within Roseau County.

Roseau County will administer the election for the Badger School District; however, affidavits of candidacy will be filed with the Badger School District Office.

The Badger School District will follow General Election Timelines.

The General Election is held the first Tuesday after the first Monday in November (November 8, 2022).

Three seats on the Badger School Board are up for election.

Notice(s) of the election must take place in school district newspaper publications prior to July 19, 2022. The timeline for the November 2022 General Election is attached.

ELECTION NOTICE to be published in Greenbush Tribune

NOTICE OF FILING DATES FOR ELECTION TO THE SCHOOL BOARD
INDEPENDENT SCHOOL DISTRICT NO. 676
(BADGER, MINNESOTA)
STATE OF MINNESOTA

NOTICE IS HEREBY GIVEN that the period for filing affidavits of candidacy to fill three (3) vacancies for the office of school board member of Independent School District No. 676 shall begin on August 2, 2022, and shall close at 5:00 o'clock p.m. on August 16, 2022.

The election will be held during the General Election on Tuesday, November 8, 2022. At that General Election, three (3) individuals will be elected to fill vacancies with each term expiring December 31, 2026.

Affidavits of Candidacy are available from the school district clerk, Independent School District No. 676, 110 Carpenter Avenue East, Badger, Minnesota. The filing fee for this office is $2. A candidate for this office must be an eligible voter, must be 21 years of age or more on assuming office, must have been a resident of the school district from which the candidate seeks election for thirty (30) days before the general election, and must have no other affidavit on file for any other office at the same primary or general election.

The affidavits of candidacy must be filed in the office of the school district clerk and the filing fee paid prior to 5:00 o'clock p.m. on August 16, 2022.

BY ORDER OF THE SCHOOL BOARD
/s/ Cari Doistal
School District Clerk

The Board will adopt a resolution calling for a School Board election during the Nov. 8, 2022 General Election during its August regular meeting (to be held on or before August 26, 2022)

Attached are downloadable resources available from the MN School Boards Association for prospective Board Members.

8.2. Accept Cash Report: A motion was made by _______________ to Accept Cash Report through June 30, 2022 subject to audit. The motion seconded by ________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

8.3. No Donations received in June: ~~Accept Donations: A motion was made by _______________ to accept the donations listed below. The motion seconded by ________________~~

~~Vote~~:

~~BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote~~.

~~Donations~~:

8.4. Accept Fiscal Quarter 4 Report: A motion was made by ____________________ to accept the Badger School District FY 22 Fourth Quarter Budget Report subject to audit. The motion seconded by ____________________.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

8.5. Independent Auditor Team from Brady Martz & Associates, Thief River Fall, MN Office, is scheduled to be here on site August 22-26, 2022

8.6. Outsource accounting continues with School Management Services (SMS): The attached invoice will be for the first fiscal quarter (July1 – Sept. 30), which is $21,750.

Description:

Reminder terms and conditions with SMS were previously approved at Special School Board Meeting back on Tuesday, Mach 8, 2022, Agenda Item #5.9

SMS stands ready to reduce-and-refund line-item services once we are operational with in-house accounting/bookkeeping tasks ourselves (such as payables/receivables and payroll) as early as September 1 which is sooner than the required written 60-day termination notice contingent upon mutual agreement. Why? SMS has a waiting list of clients.

9. Proposed Resolutions

9.1. Advertise for ~~Bread and~~ Milk Bids: A motion was made by ____________________ to authorize advertising for ~~Bread and~~ Milk Bids. The motion seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Why not Bread? Area schools now jointly procure bread pricing/bidding with the cooperative purchasing program through the Northwest Service Cooperative.

9.2. Advertise for Snow Removal Contract Bids: A motion was made by ____________________ to authorize advertising for Snow Removal Contract Bids.
The motion seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

9.3. LTFM Plan: A motion was made by ________________ to approve the Fiscal Year (FY) 2024 Application for Long-Term Facilities Maintenance Plan. The motion seconded by ________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

From the 6:30pm July 11 Board Work Session

9.4. Accept Elementary Teacher Resignation: A motion was made by ____________________ to accept the resignation of Ms. Kelly Grahn, Grade 4 Elementary Teacher. The motion seconded by ____________________.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

A sincere thank you for 35 years of service and best wishes with future endeavors.

9.5. Approve Advertising for Elementary Teacher: A motion was made by ____________________ to approve advertising for an Elementary Teacher for SY2022-2023. The motion seconded by ____________________ .

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

9.6. Renew MSBA Membership: A motion was made by ____________________ to approve Badger School District membership renewal with the Minnesota School Boards Association (MSBA) for 2022-2023. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Badger School District currently is a member of the MSBA
Membership dues are required annually
MSBA assists the Badger School District on a variety of issues such as policy development, negotiations, human resources, advice based on legal precedent, legislative lobbying.

9.7. Foster Care Transportation Agreement: A motion was made by ____________________ to approve the Purchase of Service Agreement For The Transportation of Children and Youth In Foster Care Placement with Roseau County. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Annual requirement renewal to maintain eligibility for federal Title Funds as well as compliance with the Elementary and Secondary Act (ESEA), as amended within the Every Student Succeeds Act (ESSA).

10. Adjourn: Recommended motion: ____________________ moved to adjourn at _________ PM. The motion seconded by ____________________.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	July 11, 2022 at 7:30 PM - Regular Meeting
Subject:	1. Call to Order at __:__ P.M.
Subject:	1.1. Pledge of Allegiance
Subject:	1.2. Roll Call (alphabetical order): Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson
Subject:	1.3. Administration: Kevin Ricke and Stacey Warne
Subject:	2. Visitor Comments
Subject:	2.1. Listening Session Description: All speakers are asked to complete the listening session Sign-in Card including as much detail as possible and including a printed / written copy of your presentation if one is available. The Sign-in Cards are at the table by the entrance door, and anyone who has not called in or emailed the Superintendent, in advance, may complete them now. Please include all requested information on the Sign-in Card so administration can provide follow-up as needed. This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Badger Community School employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff. Each speaker will have five (5) minutes to speak; speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed. Please begin your presentation by stating your name and topic only. In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time tonight to attend this meeting and share your concerns and suggestions.
Subject:	3. Recommendation to add and/or remove items to the agenda from Board Members or School Administrators
Subject:	4. Approval of Agenda
Subject:	4.1. A motion was made by ____________________ to approve the agenda for the Monday, July 11, 2022 Regular School Board Meeting as presented/amended. The motion seconded by ____________________ Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
Subject:	5. Minutes
Subject:	5.1. A motion was made by ____________________ to approve the minutes of the Regular School Board Meeting held on Monday, June 13, 2022 as presented/amended. The motion seconded by ____________________ Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
Subject:	6. Consent Agenda
Subject:	6.1. Pay Bills: A motion was made by ____________________ to approve the payment of bills check #62109 through check #62150 for a total of $38,753.29 as listed and approve Purchasing Card electronic payments dated July 4, 2022 and Electronic Fund Transfers as submitted. The motion seconded by ____________________ Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
Attachments: BOARD BILL ROTATION 2022 BOARD BILL ROTATION 2022 3/11/2022 at 5:33 PM Check Register By Bank and Chk July 22 Board Packet Check Register By Bank and Chk July 22 Board Packet 7/8/2022 at 3:47 PM June 2022 EFTschedule July Board Packet June 2022 EFTschedule July Board Packet 7/8/2022 at 3:48 PM Wire Payment Register July 2022 Board Packet Wire Payment Register July 2022 Board Packet 7/8/2022 at 3:48 PM PCard Statement July 2022 Board Packet PCard Statement July 2022 Board Packet 7/8/2022 at 4:13 PM
Subject:	7. Communications
Subject:	7.1. Building and Grounds: Striker Hasson
Subject:	7.2. Superintendent
Subject:	7.2.a. Miscellaneous Items to Report by Superintendent
Attachments: MSBA Future Events MSBA Future Events 6/13/2022 at 2:13 PM Miscellaneous Items to Report by Superintendent 07.11.2022 Miscellaneous Items to Report by Superintendent 07.11.2022 7/11/2022 at 1:40 PM ADM and SOD Calc for ISD 676 Badger ADM and SOD Calc for ISD 676 Badger 7/11/2022 at 1:40 PM FY 21-22 ADM Summary for Gen Ed Rev Calculation as of 05 JUly 2022 FY 21-22 ADM Summary for Gen Ed Rev Calculation as of 05 JUly 2022 7/11/2022 at 1:41 PM
Subject:	7.3. Badger School District Budget to Actual Expenditure Report. Description: As requested by the Board in previous fiscal years, this document will be provided on a monthly basis. The budget consists of 4 fund balances: 01 General Fund 02 Food Service 04 Community Services 08 Scholarships * see attached
Attachments: Budget Guideline July 2022 Board Packet Budget Guideline July 2022 Board Packet 7/8/2022 at 4:15 PM Exp Rev Summary Quarter 4 July 2022 Board Packet Exp Rev Summary Quarter 4 July 2022 Board Packet 7/8/2022 at 4:15 PM 21-22 Revised Budget February Board Meeting 21-22 Revised Budget February Board Meeting 3/11/2022 at 5:44 PM
Subject:	7.4. Dean of Students
Attachments: MSHSL Seasons & Tournament Calendar 2022-2023 MSHSL Seasons & Tournament Calendar 2022-2023 7/11/2022 at 1:43 PM
Subject:	8. Reports
Subject:	8.1. School Board Elections - Notice of Filing for November 8, 2022 General Election Description: The General Election is on November 8, 2022 What's on the Election Day ballot in 2022? All voters will have these races on their general election ballot: U.S. Representative Governor & Lieutenant Governor Secretary of State State Auditor Attorney General State Senator State Representative Judicial Seats Voters may have one or more of these races on their ballot: County Officials City Officers School Board Members Township Officers Local ballot questions Special Elections Special elections are used to fill vacant offices or decide ballot questions; they can be scheduled at various times during the year, and may be held in conjunction with a regularly scheduled election. [There is NO special election for the Badger School District in the November 2022 election.] Source: MN Secretary of State ---------------------------------------- Candidates file for School Board Election in the Badger School District Office. The filing fee is $2.00. ---------------------------------------- The Badger School District boundaries are within Roseau County. Roseau County will administer the election for the Badger School District; however, affidavits of candidacy will be filed with the Badger School District Office. The Badger School District will follow General Election Timelines. The General Election is held the first Tuesday after the first Monday in November (November 8, 2022). Three seats on the Badger School Board are up for election. Notice(s) of the election must take place in school district newspaper publications prior to July 19, 2022. The timeline for the November 2022 General Election is attached. ELECTION NOTICE to be published in Greenbush Tribune NOTICE OF FILING DATES FOR ELECTION TO THE SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT NO. 676 (BADGER, MINNESOTA) STATE OF MINNESOTA NOTICE IS HEREBY GIVEN that the period for filing affidavits of candidacy to fill three (3) vacancies for the office of school board member of Independent School District No. 676 shall begin on August 2, 2022, and shall close at 5:00 o'clock p.m. on August 16, 2022. The election will be held during the General Election on Tuesday, November 8, 2022. At that General Election, three (3) individuals will be elected to fill vacancies with each term expiring December 31, 2026. Affidavits of Candidacy are available from the school district clerk, Independent School District No. 676, 110 Carpenter Avenue East, Badger, Minnesota. The filing fee for this office is $2. A candidate for this office must be an eligible voter, must be 21 years of age or more on assuming office, must have been a resident of the school district from which the candidate seeks election for thirty (30) days before the general election, and must have no other affidavit on file for any other office at the same primary or general election. The affidavits of candidacy must be filed in the office of the school district clerk and the filing fee paid prior to 5:00 o'clock p.m. on August 16, 2022. BY ORDER OF THE SCHOOL BOARD /s/ Cari Doistal School District Clerk The Board will adopt a resolution calling for a School Board election during the Nov. 8, 2022 General Election during its August regular meeting (to be held on or before August 26, 2022) Attached are downloadable resources available from the MN School Boards Association for prospective Board Members.
Attachments: 2022 General Election Timeline_No Primaries 2022 General Election Timeline_No Primaries 7/8/2022 at 5:40 PM Notice of Filing for City and Township Offices (including School Boards) in Roseau County Notice of Filing for City and Township Offices (including School Boards) in Roseau County 7/8/2022 at 5:40 PM Legal-Requirements-for-School-Board-Members Legal-Requirements-for-School-Board-Members 7/8/2022 at 5:41 PM Running For School Board Running For School Board 7/8/2022 at 5:40 PM
Subject:	8.2. Accept Cash Report: A motion was made by _______________ to Accept Cash Report through June 30, 2022 subject to audit. The motion seconded by ________________ Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
Attachments: June Cash Report July 2022 Board Packet June Cash Report July 2022 Board Packet 7/8/2022 at 3:59 PM
Subject:	8.3. No Donations received in June: ~~Accept Donations: A motion was made by _______________ to accept the donations listed below. The motion seconded by ________________~~ ~~Vote~~: ~~BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote~~. ~~Donations~~:
Subject:	8.4. Accept Fiscal Quarter 4 Report: A motion was made by ____________________ to accept the Badger School District FY 22 Fourth Quarter Budget Report subject to audit. The motion seconded by ____________________. Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
Attachments: Qrtr 4 Budget Report July 2022 Board Packet Qrtr 4 Budget Report July 2022 Board Packet 7/8/2022 at 4:23 PM Exp Rev Summary Quarter 4 July 2022 Board Packet Exp Rev Summary Quarter 4 July 2022 Board Packet 7/8/2022 at 4:24 PM
Subject:	8.5. Independent Auditor Team from Brady Martz & Associates, Thief River Fall, MN Office, is scheduled to be here on site August 22-26, 2022
Subject:	8.6. Outsource accounting continues with School Management Services (SMS): The attached invoice will be for the first fiscal quarter (July1 – Sept. 30), which is $21,750. Description: Reminder terms and conditions with SMS were previously approved at Special School Board Meeting back on Tuesday, Mach 8, 2022, Agenda Item #5.9 SMS stands ready to reduce-and-refund line-item services once we are operational with in-house accounting/bookkeeping tasks ourselves (such as payables/receivables and payroll) as early as September 1 which is sooner than the required written 60-day termination notice contingent upon mutual agreement. Why? SMS has a waiting list of clients.
Attachments: SMS Invoice for July 1 to Sept 30 of new FY 23 SMS Invoice for July 1 to Sept 30 of new FY 23 7/11/2022 at 1:39 PM
Subject:	9. Proposed Resolutions
Subject:	9.1. Advertise for ~~Bread and~~ Milk Bids: A motion was made by ____________________ to authorize advertising for ~~Bread and~~ Milk Bids. The motion seconded by ____________________ . Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote. Description: Why not Bread? Area schools now jointly procure bread pricing/bidding with the cooperative purchasing program through the Northwest Service Cooperative.
Attachments: 22-23 Milk Specs to Vendors 22-23 Milk Specs to Vendors 7/8/2022 at 5:02 PM Milk Ad 2022-2023 Milk Ad 2022-2023 7/8/2022 at 5:02 PM
Subject:	9.2. Advertise for Snow Removal Contract Bids: A motion was made by ____________________ to authorize advertising for Snow Removal Contract Bids. The motion seconded by ____________________ . Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
Attachments: Snow Removal Ad 2022-2023 Snow Removal Ad 2022-2023 7/8/2022 at 5:04 PM
Subject:	9.3. LTFM Plan: A motion was made by ________________ to approve the Fiscal Year (FY) 2024 Application for Long-Term Facilities Maintenance Plan. The motion seconded by ________________ Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote. Description: From the 6:30pm July 11 Board Work Session
Attachments: 1. ISD 676 - FY 2024 LTFM Expenditure Application 1. ISD 676 - FY 2024 LTFM Expenditure Application 7/8/2022 at 4:45 PM 4. ISD 676 - LTFM Board Resolution 4. ISD 676 - LTFM Board Resolution 7/8/2022 at 4:46 PM
Subject:	9.4. Accept Elementary Teacher Resignation: A motion was made by ____________________ to accept the resignation of Ms. Kelly Grahn, Grade 4 Elementary Teacher. The motion seconded by ____________________. Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote. Description: A sincere thank you for 35 years of service and best wishes with future endeavors.
Attachments: Letter of Resignation KG 08 July 2022 Letter of Resignation KG 08 July 2022 7/8/2022 at 4:56 PM
Subject:	9.5. Approve Advertising for Elementary Teacher: A motion was made by ____________________ to approve advertising for an Elementary Teacher for SY2022-2023. The motion seconded by ____________________ . Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
Subject:	9.6. Renew MSBA Membership: A motion was made by ____________________ to approve Badger School District membership renewal with the Minnesota School Boards Association (MSBA) for 2022-2023. The motion seconded by ____________________ Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote. Description: Badger School District currently is a member of the MSBA Membership dues are required annually MSBA assists the Badger School District on a variety of issues such as policy development, negotiations, human resources, advice based on legal precedent, legislative lobbying.
Subject:	9.7. Foster Care Transportation Agreement: A motion was made by ____________________ to approve the Purchase of Service Agreement For The Transportation of Children and Youth In Foster Care Placement with Roseau County. The motion seconded by ____________________ Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote. Description: Annual requirement renewal to maintain eligibility for federal Title Funds as well as compliance with the Elementary and Secondary Act (ESEA), as amended within the Every Student Succeeds Act (ESSA).
Attachments: Badger ISD #676 Foster Care Transportation Agreement (2022-2023) Badger ISD #676 Foster Care Transportation Agreement (2022-2023) 7/11/2022 at 1:12 PM
Subject:	10. Adjourn: Recommended motion: ____________________ moved to adjourn at _________ PM. The motion seconded by ____________________. Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

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