Meeting Agenda
|
---|
I. CALL TO ORDER
|
II. ROLL CALL AND ESTABLISHMENT OF A QUORUM
|
III. ADOPTION OF AGENDA
|
IV. APPROVAL OF THE MINUTES
|
IV.A. June 12, 2018, Regular Board Meeting
|
IV.B. June 28-29, 2018, Special Called Meeting (Board Retreat)
|
IV.C. June 29, 2018, Special Called Meeting
|
V. PUBLIC COMMENTS AND RECOGNITIONS
|
V.A. Public Comments
|
V.B. Recognitions
|
VI. ACTION ITEMS
|
VI.A. Office of Director of Finance Mrs. Rachel Murphree (TPSD Goal #4)
|
VI.A.1. Docket of Claims #53957 through #54967 in the amount of $10,555,897.68 for the period June 2, 2018 through July 27, 2018
|
VI.A.2. Finance Reports for Month Ending May 31, 2018
|
VI.A.2.a. Summary Report of Reconciled Bank Statements with Certification
|
VI.A.2.b. Statement of Revenue and Expenditures with Current Budget Status
|
VI.A.2.c. Cash Flow Statement for District Maintenance Fund
|
VI.A.2.d. Combined Balance Sheet for all General and Special Revenue Funds
|
VI.A.2.e. Monthly Financial Statement -- Not Required
|
VI.A.3. Request Authorization of Budget Amendments during the 2018-2019 School Year
|
VI.A.4. Authorization to Transfer Between Accounts during the 2018-2019 School Year
|
VI.A.5. Request Authorization to Make a 6/30/18 Year-End Transfer of Fund Reserves from District Maintenance Reserves to District Capital Reserves
|
VI.A.6. Consideration to Commit District Capital Fund Reserves through formal Resolution or allow Superintendent and Finance Director to Assign District Capital Fund Reserves
|
VI.A.7. Request Permission to Purchase Certificates of Deposit with Trustmark Bank
|
VI.B. Office of Director of Human Resources Mr. Jim Turner (TPSD Goal #3)
|
VI.B.1. New Job Descriptions
|
VI.B.1.a. Cafeteria Special Functions/Projects Assistant
|
VI.B.1.b. Innovative Program Facilitator
|
VI.B.2. Licensed Personnel Recommendations
|
VI.C. Office of Assistant Superintendent Mrs. Kimberly Britton
|
VI.C.1. Second Reading of TPSD 2018-2019 School Handbooks
|
VI.D. Office of Executive Director of Operations Mr. Charles Laney (TPSD Goals #2 and #4)
|
VI.D.1. Construction Change Order No. 001 -- THS Athletic Suite Renovations -- Suite 1
|
VI.D.2. Change Order No. 002 Tupelo High School Renovations
|
VI.E. Office of Superintendent Dr. Rob Picou
|
VI.E.1. Ratification of Reemployment of All Staff for Fiscal Year 2019
|
VI.F. Consent Agenda
|
VI.F.1. Office of Director of Finance Mrs. Rachel Murphree (TPSD GOAL #4)
|
VI.F.1.a. Contracts to be Acknowledged and Awarded: #CO1946 and #CO1948 through #CO1970; Contracts for Rental of School Facilities #SFR1900 and #SFR1901
|
VI.F.1.b. Ratification of Contractual Agreements #CO1881, #CO1906, #CO1912, #CO1913, #CO1936, #CO1943, #CO1944, #CO1945, #CO1947, #CO1971 and #CO1972
|
VI.F.1.c. Donation #2018-2019-001
|
VI.F.1.d. Permission to Submit TPSD Grant #1823
|
VI.F.1.e. Permission to Accept TPSD Grants #1818 and #1823
|
VI.F.1.f. Awarding of Advertised Bids and Proposals: #BD1807 Milk Bid; BD1900 Classroom/Office Supply Bid; and RFP1802 THS Yearbook
|
VI.F.1.g. Permission to Delete 383 Assets from the TPSD Asset Listing and Add Back 1 Item to the TPSD Asset Listing and Resolution to Transfer Equipment between the TPSD and the Union County School District (these items are included on the TPSD Asset Listing Report
|
VI.F.2. Office of Assistant Superintendent Mrs. Kimberly Britton
|
VI.F.2.a. Agreement of Cooperation for Transition Services between Mississippi Department of Rehabilitation Services/Office of Vocational Rehabilitation
|
VI.F.2.b. Interagency Agreement between Mississippi Department of Rehabilitation Services and Tupelo Public School District
|
VI.F.3. Office of Assistant Superintendent Mr. Andy Cantrell
|
VI.F.3.a. Student Transfer Report
|
VI.F.3.b. Memorandum of Understanding between TPSD and The Tupelo/Lee County Hunger Coalition
|
VI.F.3.c. Annual Approval of TPSD District-Wide School Safety and Crisis Management Guide
|
VII. SUPERINTENDENT'S REPORT -- DR. ROB PICOU
|
VII.A. Executive Summaries
|
VII.A.1. Professional Development -- Mrs. Kimberly Britton
|
VII.A.2. 2018-2019 Elementary and Secondary Guidebooks
|
VII.A.3. Licensed Staff Update for 2018-2019 School Year-- Mr. Jim Turner
|
VII.A.4. Summer Construction Update -- Mr. Charles Laney
|
VII.A.5. Ad Valorem Report for Amount Received through June and July, 2018 - Mrs. Rachel Murphree
|
VII.B. Communication from Dr. Picou
|
VII.B.1. Organizational Chart
|
VII.B.2. Indicator Report
|
VII.B.3. Leadership Blueprint Profile
|
VII.C. Upcoming Events: Convocation -- August 3, 8:00 a.m.; Staff Returns August 3; Special Called Board Meeting to Adopt FY19 Budget August 7, 5:00 p.m., HLC; Students Return August 8; Regular Board Meeting August 14, Noon, HLC
|
VII.D. Miscellaneous/Other
|
VIII. MISCELLANEOUS BUSINESS
|
VIII.A. Future Agenda Topics -- Indicator Report with Baseline Data; MSBA The Four Tiers of Effective Board Governance; and Board Master Calendar
|
VIII.B. Future Agenda Topics -- Board Members
|
VIII.C. Consideration of Executive Session
|
IX. ADJOURNMENT
|
Agenda Item Details
Reload Your Meeting
|
||
---|---|---|
Meeting: | July 31, 2018 at 12:00 PM - Regular | |
Subject: |
I. CALL TO ORDER
|
|
Attachments:
|
||
Subject: |
II. ROLL CALL AND ESTABLISHMENT OF A QUORUM
|
|
Attachments:
|
||
Subject: |
III. ADOPTION OF AGENDA
|
|
Attachments:
|
||
Subject: |
IV. APPROVAL OF THE MINUTES
|
|
Presenter: |
Ms. Patrice Tate
|
|
Attachments:
|
||
Subject: |
IV.A. June 12, 2018, Regular Board Meeting
|
|
Attachments:
|
||
Subject: |
IV.B. June 28-29, 2018, Special Called Meeting (Board Retreat)
|
|
Attachments:
|
||
Subject: |
IV.C. June 29, 2018, Special Called Meeting
|
|
Attachments:
|
||
Subject: |
V. PUBLIC COMMENTS AND RECOGNITIONS
|
|
Subject: |
V.A. Public Comments
|
|
Attachments:
|
||
Subject: |
V.B. Recognitions
|
|
Attachments:
|
||
Subject: |
VI. ACTION ITEMS
|
|
Subject: |
VI.A. Office of Director of Finance Mrs. Rachel Murphree (TPSD Goal #4)
|
|
Subject: |
VI.A.1. Docket of Claims #53957 through #54967 in the amount of $10,555,897.68 for the period June 2, 2018 through July 27, 2018
|
|
Presenter: |
Mr. Joe Babb
|
|
Attachments:
|
||
Subject: |
VI.A.2. Finance Reports for Month Ending May 31, 2018
|
|
Attachments:
|
||
Subject: |
VI.A.2.a. Summary Report of Reconciled Bank Statements with Certification
|
|
Attachments:
|
||
Subject: |
VI.A.2.b. Statement of Revenue and Expenditures with Current Budget Status
|
|
Attachments:
|
||
Subject: |
VI.A.2.c. Cash Flow Statement for District Maintenance Fund
|
|
Attachments:
|
||
Subject: |
VI.A.2.d. Combined Balance Sheet for all General and Special Revenue Funds
|
|
Attachments:
|
||
Subject: |
VI.A.2.e. Monthly Financial Statement -- Not Required
|
|
Attachments:
|
||
Subject: |
VI.A.3. Request Authorization of Budget Amendments during the 2018-2019 School Year
|
|
Attachments:
|
||
Subject: |
VI.A.4. Authorization to Transfer Between Accounts during the 2018-2019 School Year
|
|
Attachments:
|
||
Subject: |
VI.A.5. Request Authorization to Make a 6/30/18 Year-End Transfer of Fund Reserves from District Maintenance Reserves to District Capital Reserves
|
|
Attachments:
|
||
Subject: |
VI.A.6. Consideration to Commit District Capital Fund Reserves through formal Resolution or allow Superintendent and Finance Director to Assign District Capital Fund Reserves
|
|
Attachments:
|
||
Subject: |
VI.A.7. Request Permission to Purchase Certificates of Deposit with Trustmark Bank
|
|
Attachments:
|
||
Subject: |
VI.B. Office of Director of Human Resources Mr. Jim Turner (TPSD Goal #3)
|
|
Subject: |
VI.B.1. New Job Descriptions
|
|
Attachments:
|
||
Subject: |
VI.B.1.a. Cafeteria Special Functions/Projects Assistant
|
|
Attachments:
|
||
Subject: |
VI.B.1.b. Innovative Program Facilitator
|
|
Attachments:
|
||
Subject: |
VI.B.2. Licensed Personnel Recommendations
|
|
Attachments:
|
||
Subject: |
VI.C. Office of Assistant Superintendent Mrs. Kimberly Britton
|
|
Subject: |
VI.C.1. Second Reading of TPSD 2018-2019 School Handbooks
|
|
Attachments:
|
||
Subject: |
VI.D. Office of Executive Director of Operations Mr. Charles Laney (TPSD Goals #2 and #4)
|
|
Subject: |
VI.D.1. Construction Change Order No. 001 -- THS Athletic Suite Renovations -- Suite 1
|
|
Attachments:
|
||
Subject: |
VI.D.2. Change Order No. 002 Tupelo High School Renovations
|
|
Attachments:
|
||
Subject: |
VI.E. Office of Superintendent Dr. Rob Picou
|
|
Attachments:
|
||
Subject: |
VI.E.1. Ratification of Reemployment of All Staff for Fiscal Year 2019
|
|
Subject: |
VI.F. Consent Agenda
|
|
Attachments:
|
||
Subject: |
VI.F.1. Office of Director of Finance Mrs. Rachel Murphree (TPSD GOAL #4)
|
|
Subject: |
VI.F.1.a. Contracts to be Acknowledged and Awarded: #CO1946 and #CO1948 through #CO1970; Contracts for Rental of School Facilities #SFR1900 and #SFR1901
|
|
Attachments:
|
||
Subject: |
VI.F.1.b. Ratification of Contractual Agreements #CO1881, #CO1906, #CO1912, #CO1913, #CO1936, #CO1943, #CO1944, #CO1945, #CO1947, #CO1971 and #CO1972
|
|
Attachments:
|
||
Subject: |
VI.F.1.c. Donation #2018-2019-001
|
|
Attachments:
|
||
Subject: |
VI.F.1.d. Permission to Submit TPSD Grant #1823
|
|
Attachments:
|
||
Subject: |
VI.F.1.e. Permission to Accept TPSD Grants #1818 and #1823
|
|
Attachments:
|
||
Subject: |
VI.F.1.f. Awarding of Advertised Bids and Proposals: #BD1807 Milk Bid; BD1900 Classroom/Office Supply Bid; and RFP1802 THS Yearbook
|
|
Attachments:
|
||
Subject: |
VI.F.1.g. Permission to Delete 383 Assets from the TPSD Asset Listing and Add Back 1 Item to the TPSD Asset Listing and Resolution to Transfer Equipment between the TPSD and the Union County School District (these items are included on the TPSD Asset Listing Report
|
|
Attachments:
|
||
Subject: |
VI.F.2. Office of Assistant Superintendent Mrs. Kimberly Britton
|
|
Subject: |
VI.F.2.a. Agreement of Cooperation for Transition Services between Mississippi Department of Rehabilitation Services/Office of Vocational Rehabilitation
|
|
Attachments:
|
||
Subject: |
VI.F.2.b. Interagency Agreement between Mississippi Department of Rehabilitation Services and Tupelo Public School District
|
|
Subject: |
VI.F.3. Office of Assistant Superintendent Mr. Andy Cantrell
|
|
Subject: |
VI.F.3.a. Student Transfer Report
|
|
Subject: |
VI.F.3.b. Memorandum of Understanding between TPSD and The Tupelo/Lee County Hunger Coalition
|
|
Attachments:
|
||
Subject: |
VI.F.3.c. Annual Approval of TPSD District-Wide School Safety and Crisis Management Guide
|
|
Subject: |
VII. SUPERINTENDENT'S REPORT -- DR. ROB PICOU
|
|
Subject: |
VII.A. Executive Summaries
|
|
Attachments:
|
||
Subject: |
VII.A.1. Professional Development -- Mrs. Kimberly Britton
|
|
Attachments:
|
||
Subject: |
VII.A.2. 2018-2019 Elementary and Secondary Guidebooks
|
|
Attachments:
|
||
Subject: |
VII.A.3. Licensed Staff Update for 2018-2019 School Year-- Mr. Jim Turner
|
|
Attachments:
|
||
Subject: |
VII.A.4. Summer Construction Update -- Mr. Charles Laney
|
|
Attachments:
|
||
Subject: |
VII.A.5. Ad Valorem Report for Amount Received through June and July, 2018 - Mrs. Rachel Murphree
|
|
Attachments:
|
||
Subject: |
VII.B. Communication from Dr. Picou
|
|
Attachments:
|
||
Subject: |
VII.B.1. Organizational Chart
|
|
Attachments:
|
||
Subject: |
VII.B.2. Indicator Report
|
|
Attachments:
|
||
Subject: |
VII.B.3. Leadership Blueprint Profile
|
|
Subject: |
VII.C. Upcoming Events: Convocation -- August 3, 8:00 a.m.; Staff Returns August 3; Special Called Board Meeting to Adopt FY19 Budget August 7, 5:00 p.m., HLC; Students Return August 8; Regular Board Meeting August 14, Noon, HLC
|
|
Attachments:
|
||
Subject: |
VII.D. Miscellaneous/Other
|
|
Subject: |
VIII. MISCELLANEOUS BUSINESS
|
|
Subject: |
VIII.A. Future Agenda Topics -- Indicator Report with Baseline Data; MSBA The Four Tiers of Effective Board Governance; and Board Master Calendar
|
|
Attachments:
|
||
Subject: |
VIII.B. Future Agenda Topics -- Board Members
|
|
Attachments:
|
||
Subject: |
VIII.C. Consideration of Executive Session
|
|
Attachments:
|
||
Subject: |
IX. ADJOURNMENT
|
|
Attachments:
|