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May 12, 2022 at 6:00 PM - Regular Meeting

Agenda
I. OPENING
Description: 

If you have questions or comments related to items not on the agenda, you may address the Board during Part II of the agenda. For public comment related to items which are listed on the agenda for discussion and possible legal action, you may provide input during the time the Board discusses the item.  In either case, please complete a "Request to Speak" Form and submit it to the Board Secretary before the meeting is called to order. Your name will be called when it's your turn to speak. Citizens are asked to restrict their comments to three (3) minutes. Groups wishing to speak should select a spokesperson to represent the view of the group.   Before you begin to speak, please identify yourself by clearly stating for the record your name and address. 

I.1. Call to Order
I.2. Roll Call
I.3. Pledge of Allegiance
I.4. Moment of Silence
I.5. Adoption of Agenda
II. Public Comments 
Description:  (Action taken as a result of this open call for public comments or requests regarding items that are not on the agenda will be limited to directing the staff to study the matter or to reschedule the matter for further consideration at a future Board Meeting. Board Members are permitted to respond to criticism from the public, but may not discuss or take legal action on matters raised during the open call to the public).
III. Board Meeting Minutes Not Previously Approved
III.1. Regular Meetings
III.2. Executive Session
IV. Presentations and Reports
Description:  (Notice must be specific as to the type of report that will be given, subject matter and who will be making the report. The Board may engage in discussion but will take no action during the meeting.) 
IV.1. Superintendent’s report
Presenter:  Mike Westcott

IV.2. Final Report of the 2021-22 Salary and Benefits Committee  

Presenter:  Mike Westcott
IV.3. Board member's reports

IV.3.1. Board President Teague recognition of Board Member Roeller

IV.4. Site Administrative report
Presenter:  Genie Gee

IV.5. Report on receipt of a YCEF mini-grant

Presenter:  Genie Gee, Beth Detwiler
V. ACTION ITEMS - CONSENT
Specific information on routine vouchers and personnel will be available at the District Office 24 hours prior to Board Meetings.  Please see Governing Board Secretary during regular office hours.
Description:  (All items listed hereunder are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the consent agenda and will be discussed separately.)
V.1. Approval of Routine Vouchers
V.1.1. Expense
1036 - $122,466.36
1037 - $  54,662.68
1038 - $  16,288.74
1039 - $    4,782.50
V.1.2. Payroll
26 - $346,937.68
27 - $346,997.43 
V.1.3. Bookstore Activity
Description:  Ratification of payments 
V.2. Personnel
V.2.1. Certified Staff
V.2.2. Classified Staff
V.2.3. Transportation Coordinator - Revised Job Description 
V.2.4. Exit Interviews

V.2.5. Classified Employees, Counselors, School Physcologist and Administration Renewal Lists for 2022-23 School Year  

V.3. Donation
V.3.1. Hope Center Report
V.4. Agreements 

V.4.1. Waiver/Release of Liability and Hold Harmless Agreement for a bike repair station at a school in Mingus Union High School District No.4 

V.4.2. NFHS School Broadcast Program Fee Agreement
V.4.3. TechSmart Curriculum as Service Agreement
V.4.4.  IGA for Substitute Consolidation Services between MUHSD No. 4 and Yavapai County
V.4.5. Employee Staffing Agreement between MUHSD No. 4 and Educational Services Inc.(ESI) for staffing services.
V.5. Sole Source Vendor Approval 
V.6. Out of State Travel
V.6.1. Basketball Camp - Fort Lewis College
Description:  Our program is paying for this.  I don’t get any additional salary/pay.  We fundraised last fall for this, there is no cost for the school or district.  When I have pursued school transportation in the past, the cost has been significantly higher than doing it ourselves.  Also, some years I have been told the school does not provide summer sports transportation.  I’ve never been asked to provide this before.  There is 100% of "financial support" provided by our Boys Basketball Program and the affiliated Triple Threat Booster Club at no direct cost to the district.

B:   
  1. Transportation we are still working on.  Either we will rent 2 vehicles or use personal vehicles.  Drivers will be myself and 1 other coach or parent volunteer.  Gas and/or rental fees will be covered by the Triple Threat Booster Club.  I’m anticipating approximately $2500 between fuel and rental fees based on past years with additional fuel costs due to the market.  There is no cost to the district.
  2. Students are asked to pay for their own food expenses on the trip and bring snack food.  We recommend families budget $40-60 per day.  The booster club will also purchase snacks, water, and sport drinks for the team to use during the camp.
  3. The camper board at the camp.  Info is included on the previous email.  Student-athletes will stay in the dorms at Ft Lewis College.  Students will need to bring their own pillows and blankets.  Sheets are provided.
  4. Included with boarding costs.  We fundraise so students don’t have to pay for the camp out of their own pocket, I don’t believe in pay-to-play.  The total costs for 3 & 4 is budgeted at $1200.  This is a great deal compared to other team camps (Dixie St charges over $3000, Gonzaga over $3500) and our students can attend regardless of SES.
  5. None, except the Boosters may pay for meals.

C. Has already been completed.
D. none
E. none

The following link should provide other pertinent information, including the physical address of the college.
https://goskyhawks.com/sports/2021/5/6/mbb-camps-page.aspx

At the camp, we typically take a team picture on the college’s court, or a team picture elsewhere, to give to our booster sponsors so they can see where their generous donations go.  These are the events my former players remember years later.  I’m happy to provide testimonials if needed.
 
VI. ACTION ITEMS - DISTRICT BUSINESS
(Specific items of District business as listed for consideration - may include various categorical areas as the business of the District necessitates Board discussion, deliberation, and action)   
VI.1. Final Budget Revision: Consideration and possible approval of the final FY22 budget revision
Presenter:  Lynn Leonard

VI.2.  Recommendations of the 2022 Salary and Benefits Committee: Consideration and possible approval of the 2022-23 Meet and Confer Agreement and recommendations from the 2021-22 Salary and Benefits Committee.

Presenter:  Mike Westcott
VI.3. Registration fees for FY23 - Consideration and possible approval of registration fees for the 2022-23 school year.
Presenter:  Lynn Leonard
VI.4. ASBA Draft 2022 Political Agenda- Discussion and possible action to approve the Arizona School Boards Association's (ASBA) draft 2022 Political Agenda, and possibly choose and direct a District delegate to attend the ASBA Delegate Assembly to represent the Board's determined position.
Presenter:  Mike Westcott

VII. EXECUTIVE SESSION

VII.1. Pursuant to A.R.S.§38-431.03 (A)(1)- for consideration of administrative (salaried certified/non-teaching and non-certified) compensation increases.  The Board may convene an executive session for discussions related to salary increases for the following positions:  Superintendent, CTE Director, Principal, Director of Finance, Director of Student Support Services, and Athletic Director.  If convened, the Board will either move to a different location to hold the session or will ask those in attendance to leave the room and take with them all materials and ensure that no recording devices are left in the room.  Only members of the Board and those individuals whose presence is reasonably necessary for the Board to carry out its executive session responsibilities may attend the executive session.  All business conducted in executive session is confidential.
VIII.  ACTION ITEM - DISTRICT BUSINESS
VIII.1. Consideration and possible approval of administrative (salaried certified/non-certified and non-teaching) compensation increases:  Superintendent, CTE Director, Principal, Director of Finance, Director of Student Support Services and Athletic Director.
Presenter:  Mike Westcott
IX. INFORMATION AND DISCUSSION ITEMS 
IX.1. Update report regarding Capital Bond Planning, including Master Planning by SPS architects and Facility Lifecycle Analysis by FMG
Presenter:  Mike Westcott
X. Information Only Items
X.1. Requests for Future Agenda Items
XI. ADJOURNMENT

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