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June 3, 2014 at 6:00 PM - Governing Board Regular Meeting

Agenda
I. OPENING
I.1. Call to Order
I.2. Adoption of Agenda
I.3. Pledge of Allegiance
I.3.1. Moment of Silence
I.4. Board Meeting Minutes Not Previously Approved 
I.4.1. Regular Meetings 
Description:  April 22, 2014
Attachments: (1)
I.5. Information Only Items
(Items to be heard only; the Board will not propose, discuss, or take legal action during the meeting unless the specific matter is properly noticed for legal action.)
I.5.1. Summary of Current Events
I.5.1.1. Financial Report
Attachments: (2)
I.5.1.2. Superintendent's Report
Description:  Weekly Updates
Attachments: (4)
I.5.1.3. Principal's Report
I.5.1.4. Student Recognitions
Description:  Female Athlete of the Month - May - Megan Goettl 
Male Athlete of the Month - May - Blake Lundy
Pursuing Victory With Honor Recipient - May - Taylor Mathe
Artist of the Month - May - Sirilak Rottler
Female Athlete of the Year - Heather Calandra
Male Athlete of the Year - Dakota Hanks
Artist of the Year - Gabriela Guerrero
Attachments: (2)
I.5.1.5. Staff Showcase
Description:  Teacher of the Year Awards and Recognition
I.6.  Public Comments 
(members of the Governing Board shall not discuss or take legal action on matters raised during an open call to the public unless the matters are properly noticed for discussion and legal action)
II. ACTION ITEMS - CONSENT
(All items listed hereunder are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the consent agenda and will be discussed separately.)
II.1. Approval of Routine Vouchers
II.1.1. Expense
Description:  #1027 - $154,968.47
#1028 - $69,826.77
#1029 - $41,039.11
Attachments: (3)
II.1.2. Payroll
Description:  #30 - $242,486.36
#31 - $228.37
#32 - $243,575.98
#33 - $379,773.08
#34 - $428,298.81
Attachments: (5)
II.1.3. Bookstore Activity
Description:  Ratification of Payments
Attachments: (1)
II.1.4. Payment Procedures FY15
Description:  The Board will consider ratification of the two attached resolutions regarding payment procedures for fiscal year 2015, pursuant to A.R.S. 15-321 and 15-905-G.  Administration is recommending approval of these resolutions as has been done in past years to support timely payments from MUHSD.
Attachments: (1)
II.2. Second Reading of Proposed Board Policy Changes
II.2.1. Second Reading of Proposed Changes to Policy BCE - School Board Member Conflict of Interest
Description:  The Board will consider approval of proposed changes to Policy BCE - School Board Conflict of Interest. The changes reflect clarification on exceptions for Board Member purchases applies only to equipment, materials, and supplies, and NOT services.  This clarification is based on Attorney General Opinion I87-035 discussing ARS 38-503(C) and 15-323.  
II.2.2. Second Reading of Proposed Changes to Policy BE - School Board Meetings
Description:  The Board will consider approval of proposed changes to Policy BE - School Board Meetings. These recommended changes reflect ASBA Policy Services’ determination that an adjustment of the Policy is needed to meet the minimum standard in ARS 15-321(D).  The changes clarify that the Board shall hold regular monthly meetings but may hold other meetings as often as called.
II.2.3. Second Reading of Proposed Changes to Policy JICI - Weapons in Schools
Description:  The Board will consider approval of proposed changes to Policy JICI - Weapons in School. The proposed changes reflect removal of restrictions on the definition of a knife, making its length inconsequential.  
II.2.4. Second Reading of Proposed Changes to Policy JL - Student Wellness
Description:  The Board will consider approval of proposed changes to Policy JL - Student Wellness. The proposed changes reflect addition of language to ensure compliance with the Healthy, Hunger-free Kids Act of 2010 by further defining evaluation of the effectiveness of the policy in promoting healthy eating.   
II.3. Out of State Travel
II.3.1. American School Nutrition Association Annual Conference
Description:  Pam Iose is requesting Board approval of her travel to Boston for the American School Nutrition Association's Annual National Conference, to be held July 13-16 in Boston.  Ms. Iose's attendance in past years has helped the MUHSD food service program bring in additional grants and resources with values in excess of conference costs.
Attachments: (2)
II.3.2. 10th Annual Summer Slam Girls Varsity Team Camp
Description:  Mingus Girls Basketball is requesting approval to travel out of state for the 10th annual Summer Slam Girls Varsity Team Camp, to be held June 20-22 in Point Loma, California. 
Attachments: (1)
II.3.3. McPeak's Be A Champ Show Cattle Camp
Description:  Eric Banuelos is requesting approval to travel to Warner, Oklahoma June 28th - July 2nd with four of his advanced students to attend the McPeak's Be A Champ Show Cattle Camp.
Attachments: (1)
II.3.4. FBLA National Leadership Conference
Description:  Rick Finley is requesting Board approval to travel to the FBLA National Leadership Conference June 27th - July 3rd in Nashville, TN.
Attachments: (1)
II.3.5. SkillsUSA National Leadership and Skills Conference
Description:  The SkillsUSA advisors are requesting Board approval to travel to the SkillsUSA National Leadership and Skills Conference June 23rd - 27th in Kansas City, MO.
II.3.6. 39th Annual Great Southwest Track and Field Classic
Description:  Mr. Diquattro is requesting Board approval to travel to Albuquerque, NM on June 5th - 7th for he 39th Annual Great Southwest Track and Field Classic.
Attachments: (1)
II.3.7. NCCEP Gear Up Conference
Description:  Gretchen Wesbrock is requesting Board approval to travel to Washington D.C., July 21st-23rd to attend the mandatory NCCEP Gear Up Conference.
Attachments: (1)
II.4. Disposal of Equipment
Description:  The Auto Club requests approval from the Board to have the 1994 Volkswagen Jetta taken to the scrap yard and then deposit the monies into the Auto Club Auxiliary account.  The vehicle was received by MUHSD as a donation and is no longer operable.
Attachments: (1)
II.5. IGA Renewals
Description:  The Board will consider renewals of the following Intergovernmental Agreements (IGA's).
 - COCSD and MUHSD Special Education Director
 - COCSD and MUHSD 8th Grade Algebra I
Attachments: (2)
II.6. IGA - Election Services
Description:  The Board will consider approval of an IGA for 2014 Election Services with Yavapai County.
Attachments: (2)
II.7. Yavapai County Attorney Waiver of Conflict of Interest for IGA
Description:  The Yavapai County Attorney is asking the Board to approve a waiver of a conflict of interest in preparing an IGA between MUHSD and Yavapai County for bus transportation services in declared emergency situations.  Administration recommends approval of the waiver.
Attachments: (1)
II.8. Approval of Donation
Description:  Whirlpool dryer donated by the Appliance Junkies
Attachments: (1)
III. ACTION ITEMS - DISTRICT BUSINESS
III.1. Capital Override Election
Description:  The Board will discuss and may take action possibly calling for a capital override election to offset the Legislature's cuts to capital funding.  A summary of the prioritized list of capital needs, as ranked by the staff and Site Council, is attached for Board member review.
Attachments: (1)
III.2. 301 Performance Pay
Description:  The Board will consider approval of the District's Performance Pay Plan pursuant to Proposition 301.  The faculty vote yielded an approval rate of 94% (3 no votes).  A summary of the plan and vote is attached. 
Attachments: (2)
III.3. Incentives for Highly Effective Teachers
Description:  Pursuant to ARS 15-203, the Board will discuss and may take action regarding incentives for teachers in the top performance level on the Yavapai County Teacher Evaluation System.  The District is required to include incentives for teachers in the highest performance classification ("Highly Effective").
III.4. Proposal to Increase Lunch Prices
Description:  In order to comply with the Paid Lunch Equity requirement of the Healthy, Hunger-Free Kids Act of 2010, we are required to increase meal prices by at least $.10 annually until we reach the federal threshold.  Attached is a summary of local district prices for reference.  Administration is recommending an increase of $.25 per meal for the 2014-15 school year.
Attachments: (1)
III.5. Adoption of Proposed FY15 Expenditure Budget
Description:  The Board will consider approval of the proposed expenditure budget for fiscal year 2014-2015.  Mr. Waddle will present information about the proposed budget.  Consistent with the requirements set forth in Arizona Revised Statutes, the Board needs to adopt a proposed expenditure budget and then conduct a public hearing prior to adopting the budget on or before July 15th.  Administration is planning to schedule the hearing and an item for budget adoption at the next Board meeting (scheduled for June 24th).
Attachments: (2)
IV. INFORMATION AND DISCUSSION ITEMS 
Description:   (Matters about which the Board may engage in discussion but will take no action during the meeting)
IV.1. Land Sale
Description:  The Board will discuss the potential sale or lease of district property on Camino Real and Fir Street. Administration will provide updated information to the Board. 
IV.2. Joint Verde Valley School Districts Governing Board Meeting
Description:  Although a quorum was not present, two MUHSD Board members participated in the Verde Valley Joint Governing Board meeting on April 23, 2014.  The Board will discuss several meeting topics, including:
 - Shared Special Education Program
 - Calendar Alignment
 - Verde Valley Lobbyist
Attachments: (1)
V. INFORMATION ITEMS
Description:   (The Board will not propose, discuss, or take legal action during the meeting)
V.1. Requests for Future Agenda Items
Description:  - June 24th Meeting Conflict
- Budget Adoption Timeline
- Governing Board Summer Retreat
VI. ADJOURNMENT

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