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November 9, 2021 at 6:00 PM - Regular Meeting of the Governing Board

Agenda
I. CALL TO ORDER and PLEDGE
II. ROLL CALL
Description:  Members of the Board
Olivia Jaquez - President
Linda Yazzie - Vice President
Claudia Jackson
Ferral Knight
Craig Stuart

Administrators
Robbie Koerperich, Superintendent
Casey Hancock
Janelle Chee
Jeri McKinnon
Kevin Fosburgh
Andrea Tomlin
Cheri Grau
Ryan Fraley
Shawn Tow
Victor Padilla
Ray McLaws
III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted
Description:  Approve the minutes of the October 5, 2021 regular Governing Board meeting as presented.
IV. APPROVAL OF AGENDA
Description:  Recommendation:  Approve the agenda for the November 9, 2021 Governing Board meeting as presented.
V. CALL TO PUBLIC
V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district. Those wishing to address the board are requested to email the executive secretary by 10 am on Tuesday,  November 9, 2021 at jsaxton@holbrook.k12.az.us.  The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.
VI. REPORTS

Holbrook High School Student Council
* Trunk or Treat
* Sock Drive
* Second Blood Drive

Holbrook Junior High School Student Council
* Fall Festival
* Canned Food Drive
* Hot Cocoa Sales
VII. PRINCIPALS' REPORTS-Motion to accept the Principals' Reports as presented.
VIII. OLD BUSINESS
IX. NEW BUSINESS
IX.A. Minimum Wage Increase Beginning January 1, 2022- Dr. Koerperich
Description:  The Fair Wages and Healthy Families Act established an annual increase in minimum wage based on inflation.  The increase, beginning January 1, 2022, will be at the rate of $12.80 per hour.  We are requesting Governing Board approval to add addendums to minimum wage hourly rate employees Notice of Appointments to reflect the new minimum wage increase.

Recommendation: Discussion and consideration to approve the Fair Wages and Healthy Families Act minimum wage increase for minimum wage employees beginning January 1, 2022.
IX.B. Policy BEDH Public Participation At Board Meetings First Reading- Dr. Koerperich
Description:  The Arizona School Board Association has recommended a policy revision to Policy BEDH Public Participation at Board Meetings.  The policy revision updates the policy to include that presentations of unsolicited services are not permitted and that companies or businesses offering services should submit information to the district office.

Recommendation: Discussion and consideration to approve Policy BEDH Public Participation at Board Meetings for first reading as presented.
IX.C. Policy JLCB, JLCB-E and JLCB-R Immunization Of Students First Reading- Dr. Koerperich
Description:  The Arizona School Board Association has recommended a policy revision to Policy JLBC, JLBC-E and JLBC-R Immunization of Students.  The policy revision updates the policies to reflect required immunizations for entry into public school systems for SY 2021-2022.  The policy is ready for first reading.

Recommendation:  Discussion and consideration to approve Policy JLBC, JLBC-E and JLBC-R for first reading as presented.
IX.D. Policy GCB Professional Staff Contracts And Compensation First Reading- Dr. Koerperich
Description:  The Arizona School Board Association has recommended a policy revision to Policy GCB Professional Staff Contracts and Compensation.  The policy revision outlines new total compensation statements that must be provided to employees that outline total benefits for each employee.  The policy revision is included in the back-up materials.

Recommendation:  Discussion and consideration to approve Policy GCB Professional Staff Contracts and Compensation for first reading as presented.
IX.E. Policy JLF Reporting Child Abuse/Child Protection First Reading- Dr. Koerperich
Description:  The Arizona School Board Association has recommended an update to Policy JLF Reporting Child Abuse/Child Protection.  The policy requires each school to post instructions for reporting child abuse, in a clearly visible location, in a public area within the school that is readily accessible to students.  The policy revision is included in the back-up materials.  This policy revision aligns with recent legislation enacted in A.R.S. 8-455.

Recommendation:  Discussion and consideration to approve the first reading of Policy JLF Child Abuse/Child Protection for first reading as presented.
IX.F. Policy GCF Professional Staff Hiring First Reading- Dr. Koerperich
Description:  The Arizona School Board Association has recommended a policy revision to Policy GCF Professional Staff Hiring.  The policy revision outlines guidelines stating that before employing a certificated or non-certificated employee the school district must conduct a search of prospective employees on the Arizona Department of Education educator information system.  The policy revision is included in the back-up materials.

Recommendation:  Discussion and consideration to approve Policy GCF Professional Staff Hiring for first reading as presented.
IX.G. Policy IHAMD Instruction And Training In Suicide Prevention First Reading- Dr. Koerperich
Description:  The Arizona School Board Association has recommended a policy revision to Policy IHAMD Instruction and Training in Suicide Prevention.  The policy revision outlines that students in grades 9-12 shall be provided suicide prevention information on student identification cards if issued to students.  The policy revision is included in the back-up materials.

Recommendation:  Discussion and consideration to approve the first reading of Policy IHAMD Instruction and Training in Suicide Prevention as presented.
IX.H. Policy IJ Instructional Resources And Materials First Reading- Dr. Koerperich
Description:  The Arizona School Board Association has recommended a policy revision to Policy IJ Instructional Resources and Materials.  The policy revision updates the term "textbook" to include printed materials or digital content that are written and published primarily for use in school instruction and that are required by a state educational agency or a local educational agency for use by pupils in the classroom.  The policy is included in the back-up materials.

Recommendation: Discussion and consideration to approve Policy IJ Instructional Materials and Resources for first reading.
IX.I. Policy IKE-RB Promotion And Retention Of Students First Reading- Dr. Koerperich
Description:  The Arizona School Board Association has recommended a revision to Policy IKE-RB.  The policy revision outlines that if a student's school has determined that the student has a substantial deficiency in reading before the end of grade three (3), the District shall provide to the parent or guardian of that student a specific written notification of the reading deficiency within three (3) weeks after identifying the reading deficiency and the school will provide timely updates and information to the parent on the pupil's progress toward reading proficiency.  The policy is included in the back-up materials.

Recommendation: Discussion and consideration to approve Policy IKE-RB Promotion and Retention of Students for first reading as presented.
IX.J. Policy IHAMB & IHAMB-R Family Life Education First Reading- Dr. Koerperich
Description:  The Arizona School Board Association has recommended a policy revision to Policy IHAMB & IHAMB-R Family Life Education.  The policy revision outlines new statutory requirements for family life education.   The policy revision is included in the back-up materials.

Recommendation: Discussion and consideration to approve Policy IHAMB & IHAMB-R Family Life Education for first reading as presented.
IX.K. Policy KB Parental Involvement In Education First Reading- Dr. Koerperich
Description:  The Arizona School Board Association has recommended a policy revision to Policy KB Parental Involvement in Education.   The policy revision includes the requirement to obtain signed, written, consent from a student's parent or guardian before providing sex education to the student; as well as, provide the parent or guardian the right to review sex education instructional materials and activities.  The policy revision is included in the back up materials.

Recommendation:  Discussion and consideration to approve Policy KB Parental Involvement in Education for first reading as presented.
IX.L. Sex Education Certification Of Compliance- Dr. Koerperich
Description:  Arizona Administrative Code R7-2-303 requires school district's sign an assurance that the district is compliant with the provisions of R7-2-303.  The Holbrook School District is requesting Governing Board approval to present the assurance to the State Board of Education.

Recommendation:  Discussion and consideration to approve the assurance for the Holbrook School District's compliance with R7-2-303.
IX.M. Director Of Environmental Services Job Description- Dr. Koerperich
Description:  The Holbrook School District is requesting approval of an Environmental Services Director job description.  The Environmental Services Director will oversee all heating, cooling and ventilation (HVAC) systems throughout HUSD #3; as well as, oversee environmental services such as lighting, facility projects, air quality, water quality, etc.  The job description is included in the back-up materials.

Recommendation: Discussion and consideration to approve the Environmental Services Director job description as presented.
IX.N. Director of Facility Service Job Description- Dr. Koerperich
Description:  The Holbrook School District is requesting Governing Board approval of an updated Director of Facility Services job description.  The job description outlines the roles and responsibilities of the Director of Facility Services.

Recommendation:  Discussion and consideration to approve the updated job description for Director of Facility Services as presented.
IX.O. Project Manager Job Description- Dr. Koerperich
Description:  The Holbrook School District is requesting Governing Board approval of an updated Project Manager job description.  The roles and responsibilities of the Project Manager are outlined in the job description.

Recommendation: Discussion and consideration to approve the Project Manager job description as outlined.
IX.P. High School Cafeteria Server Extra Duty Job Description- Dr. Koerperich
Description:  The Holbrook Food Service Department is requesting Governing Board approval of a High School Lead Cafeteria Server extra duty job description.  The extra duties of this position are outlined in the job description included in the back up materials.

Recommendation:  Discussion and consideration to approve the High School Lead Cafeteria Server extra duty position as presented.
IX.Q. Warehouse Supervisor Extra Duty Job Description- Dr. Koerperich
Description:  The Holbrook School District is requesting Governing Board approval of an extra duty job description for Warehouse Supervisor.  The job description outlines duties associated with the supervision of warehouse operations.  The job description is included in the back-up materials.

Recommendation: Discussion and consideration to approve the Warehouse Supervisor extra duty job description as presented.
IX.R. ASBA/ASA Pilot Superintendent Evaluation Tool- Dr. Koerperich
Description:  The Arizona School Board Association and the Arizona School Administrator's Association have collaborated to develop a pilot superintendent evaluation tool.  HUSD #3 is requesting Governing Board approval to pilot the new tool for this year's superintendent evaluation.   

Recommendation: Discussion and consideration to approve the Arizona School Board Association/Arizona School Administrator's Association Pilot Superintendent Evaluation Tool to be used for this year's superintendent evaluation.
IX.S. Northern Arizona Vocational Institute (NAVIT) Presentation- Dr. Koerperich
Description:  Mr. Matt Weber, NAVIT Superintendent, is requesting to present information to the Holbrook School District Governing Board pertaining to HUSD #3's participation with the Northern Arizona Institute of Technology (NAVIT) programs.

Recommendation: Discussion and consideration for Mr. Matt Weber to present on HUSD #3's participation in the NAVIT program.
X. Consent Agenda
X.A. Personnel
X.A.1. Support Staff Employment- Hiring
Description:  Attakai, Ashley - HJHS/SPED Special Needs Assistant
Begay, Davina - IWES Custodian
Begay, Telena - HJHS/SPED High Needs Para
Bielefeldt, Jacquelyn - HHS Attendance/Registrar 
Boyd, Nicolyn - Hulet Daycare Substitute
Chee, Amy - IWES Sub Custodian
DoBell, Shauna - Hulet/Daycare Substitute 
Jackson, Alysha - Transportation Monitor
John, Alicia - HHS Student Custodian
Wahl, Breeanna - Food Services Substitute Worker
Williams, Jonah - Computer Services Student Worker
Jacob Baker- Transfer to Director of Facility Services
Jesus Luna-Almendariz- Transfer to Director of Environmental Services
Victor Padilla- Transfer to Project Manager
X.A.2. Support Staff Resignation/Retirement/Termination
X.A.3. Certified Employment-Hiring
X.A.4. Certified Resignation/Retirement/Termination
X.A.5. Extra Duty
Description:  Arviso, Gishie - HJHS Volleyball Official
Baldonado, Leslie - HJHS Volleyball Official 
Bridegam, Stephanie - SPED Homebound Teacher 
Campbell, Donna - HHS Tutor
Grau, Cheri - HJHS Substitute Teacher
Hayden, Sue - IWES Acadience Testing 
Jackson, Sylvia - HHS Tutor
Mitchell, Ashley - HHS Tutor
Nez, Alshina - District Substitute Teacher / HHS Ticket Sales
Nez, Arletta - HHS Game Official
Overson, Ina - HHS Tutor
Percy, Cindy - HHS Tutor
Santos, Steven - Hulet/Park Substitute Teacher
Singer (Clark), Patty - SPED Liaison 
Thompson, Melicia - HHS Tutor
Wallace, David - HHS Tutor
Tow, Shawn- Warehouse Supervisor Extra Duty
X.A.6. Volunteers
Description:  Black, Morgan - HHS Sports Screenings
Richins, James (Seth) - Assistant Boys Basketball
X.B. Professional Leave
Description:  Daniels, Joel - Monitoring training for CTE, Snowflake 10/8/21. No cost to the District.

Remos, Amanda - A Sweet Taste of Language - ADE, Online. No cost to the District.

Coppolo, Ben - NPC Reading Day Norming - Virtual, No cost to the District.

Koerperich, Deb - PBIS Training, Virtual Nov 4 & 5. No cost to the District

Tow, Nichole - Literacy Coaches Leadership Meeting - Online Feb. 2, 2022 and Apr. 6, 2022 - No cost to the district 

Jones, Laurie / Bitsilly, Kaylene - Train the Trainer - Oct. 29, 2021, Flagstaff, Cost to the district, use of school vehicle. 

Smith, David - Arizona Construction Career Days - Nov. 4, 2021 - Phoenix, Cost to the district, use of school vehicle. 

Haussman, Charles / Saxton, Michaela - ACOVA Fall CTE Conference & ADE CTE Meeting - Nov. 4-5, 2021, Prescott. Cost to the district $1057.00.

Hancock, Casey - Chart of Accounts Training - Nov. 4, 2021, Snowflake, $246. 

Hancock, Casey - Loss Control Summit - Nov. 5, 2021, Phoenix, Cost to district $30.

Padilla, Victor - Loss Control Summit - Nov. 5, 2021, Phoenix, Cost to district $160.

McKinnon, Jeri / Koerperich, Robbie - Helios Data Day - Nov. 10, Phoenix, Cost to district use of school vehicle. 
X.C. Vouchers
X.C.1. Expense and Revolving Fund vouchers:
Description:  #2216        $62,175.81
#2217            6,940.72
#2218        377,906.50
#2219               716.78
#2220        876,345.15
#2221               210.00
#2222        267,955.13
#2223            1,120.37
#2224                 54.67
Total     $1,593,425.13
X.C.2. Payroll and Expense vouchers:
Description:  #9                $662,076.21
#10              $634,069.11
Total         $1,296,145.32
X.C.3. Personnel Pay
Description:  Professional Growth - District-wide $20,877.00
Prop 301 Performance Pay- District-wide- $234,000
Performance Pay Administration- $21,600
X.D. Fundraisers
Description:  Swing Thing       Kyle Gardner        November 1, 2021
Ice Cream Social                  Estimated Earnings $2,000

Baseball         Kendal Bakurza        November 15 to December 3
Krispy Kreme Doughnut Sale          Estimated Earnings $1,500.00

Baseball         Kendal Bakurza       November 10 to 27, 2021
BSN Apparel Locker Store         Estimated Earnings $1,500.00

Fusion              Sarah Meeks             April 14,  2022
Dessert Bar Concert           Estimated Earnings $700

Baseball               Kendal Bakurza               December (TBD)
3 on 3 Basketball Tournament        Estimated Earnings $1,500

HJHS Student Council     Beth Plumb    Nov. 2021 - Apr. 2022
Cocoa Sales                                          Estimated Earnings $300

HHS Band     Sarah Meeks       Nov. 10 - 23, 2021
Cards for a Cause through Usborne Books & More
Estimated Earnings $1300
X.E. Gifts and Donations
X.F. Policy Adoptions
X.G. Superintendent Performance Pay- $1,000 performance pay
Description:  Recommendation:  Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented.  Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025.  Phone 1-928-524-6144.
XI. Administrative/Board/Staff Report
XII. Executive Session
 
Description:  The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable.
XII.A. Superintendent Evaluation Review
XIII. ADJOURNMENT

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