August 12, 2025 at 6:00 PM - Regular Meeting of the Governing Board
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I. CALL TO ORDER and PLEDGE
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II. ROLL CALL
Description:
Members of the Board
Craig Stuart - President Linda Yazzie - Vice President Claudia Jackson Debbie Shumway Administrators Robbie Koerperich, Superintendent Bernice Gover Anne Lang Lauren Maestas Clete Hargrave Nichole Tow Andrea Tomlin Connie Gover Ryan Fraley Shawn Tow Victor Padilla Jacob Baker Jesus Luna-Almendariz Ray McLaws |
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III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted.
Description:
Recommendation: Approve the minutes of the July 8, 2025 regular Governing Board meeting and July 23, 2025 and July 29, 2025 special Governing Board meetings as presented.
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IV. APPROVAL OF AGENDA
Description:
Recommendation: Approve the agenda for the August 12, 2025, Governing Board meeting as presented.
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V. CALL TO PUBLIC
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V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district. The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.
Those wishing to address the board are requested to submit their comments by one of the following methods by 10 a.m. on Tuesday, August 12, 2025: email public comments to boerequests@holbrook.k12.az.us, fax to 928-524-3073 or mail by USPS to PO Box 640 Holbrook, AZ 86025. The public may request to speak via WebEx during the Call to the Public by submitting a request prior to the meeting or may complete a Call to the Public request form at the governing board meeting to speak in person. |
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VI. REPORTS
Description:
Summer Projects Report- Mr. Baker, Mr. Luna-Almendariz, Mr. Fraley
Summer Solar Installations- Ms. Manygoats, Ms. Gover HHS AISES and University of North Dakota Indians into Medicine Program- Hunter Tallsalt |
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VII. PRINCIPALS' REPORTS
Description:
Motion to accept the Principals' Reports as presented.
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VIII. OLD BUSINESS
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VIII.A. Voyager Passport Resource Kit Supplemental Material 60-Day Review - Mrs. Tow
Description:
The Holbrook School District requested a 60-day review of Voyager Passport as a supplemental reading program. The program focuses on phonogical awareness, phonics, fluency, vocabulary development and comprehension to increase reading proficiency. The program will be used as a supplemental reading resource in the district elementary schools. The 60-day review will be posted on the district website under 60-day review materials. Recommendation: Discussion and consideration to approve Voyager Passport for final adoption as presented. |
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VIII.B. Book Taco 60-Day Curriculum Review- Mrs. Tow
Description:
The Holbrook School District is requesting Governing Board approval of a 60-day review of Book Taco which is a supplementary literacy tool designed to enhance student engagement and comprehension skills. Book Taco provides access to over 56,000 comprehension quizzes for books available in the classroom and school libraries. The 60-day review proposal is included in the back-up materials and will be posted online for public review. Recommendation: Discussion and consideration to approve Book Taco as a curriculum for final adoption as a supplemental instructional material. |
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IX. NEW BUSINESS
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IX.A. Public Hearing For FY 26 Budget - Mrs. Maestas
Description: On July 8, 2025, the HUSD #3 Governing Board approved the FY 26 budget. At the time of the proposed budget and adoption of the budget, the new budget forms were being developed based on the ending of the legislative session. The revised budget forms are completed and are ready for Governing Board adoption as presented. We are seeking public comment at this time. Recommendation: Motion to take comments from the public pertaining to the FY 26 budget as required by state law. |
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IX.B. Budget Adoption For FY26 - Mrs. Maestas
Description:
The Holbrook Unified School District has developed the FY26 Holbrook Unified School District budget. We are now requesting approval of the FY26 Holbrook Unified School District budget as presented.
Recommendation: Discussion and consideration to approve the FY26 Holbrook Unified School District budget as presented. |
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IX.C. Qualified Evaluators- Dr. Koerperich
Description:
Each year, the Governing Board designates district employees who are qualified evaluators to serve as evaluators for the District teacher performance evaluation system. HUSD #3 is recommending the following qualified evaluators, who have attended qualified evaluator training, as evaluators for the district's performance evaluation systems for the 2025-2026 school year: Charles Haussman, Robbie Koerperich, Clete Hargrave, Cheri Grau, Connie Gover, Nichole Tow, Rasheed Hollins, Galen Knight, Bernice Gover, Andrea Tomlin, Sierra Browning & Jeff Meeks.
Recommendation: Discussion and consideration to approve qualified evaluators for the 2025-2026 school year as presented. |
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IX.D. Class Size Differential Stipend Administrative Procedure Approval For FY 26- Dr. Koerperich
Description:
The Holbrook School District is recommending Governing Board approval for the continuation of the Class Size Differential Stipend for SY 25-26. The Class Size Differential Stipend is recommended to continue as presented in the back-up materials.
Recommendation: Discussion and consideration to approve the continuation of the Class Size Differential Stipend as presented. |
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IX.E. Holbrook School District Evaluation Tools Approval For SY 25-26- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of the Education Specialist Effectiveness Performance Evaluation System (ESPES), Leader Effectiveness Performance Evaluation (LEPES) and Teacher Effectiveness Performance Evaluation (TEPES) as performance evaluation systems for SY 25-26 as presented.
Recommendation: Discussion and consideration to approve the Education Specialist Effectiveness Performance Evaluation System, Leader Effectiveness Performance Evaluation and Teacher Effectiveness Performance Evaluation tools as performance evaluation systems for SY 25-26 as presented. |
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IX.F. SY 25-26 Contracted Mileage Administrative Procedure Update- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of the SY 25-26 Contracted Mileage Administrative Procedure as presented.
Recommendation: Discussion and consideration to approve the SY 25-26 Contracted Mileage Administrative Procedure as presented. |
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IX.G. Out Of State Travel Link Crew- Mr. Hargrave
Description:
Holbrook High School is requesting out-of-state travel for Jamie Justman, Callie Jensen and Cayla Serna to attend Link Crew training for the HHS Freshman Transition Program on September 9th and 10th in Denver, Colorado. The Link Crew itinerary and travel schedule are included in the back-up materials.
Recommendation: Discussion and consideration of approving out-of-state travel as presented. |
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IX.H. Hearing Officer Approval- Dr. Koerperich
Description:
The Arizona Risk Trust offers qualified hearing officers for school districts to use in matters of student discipline and employee-related issues that arise throughout the school year. We would like to recommend the list of qualified hearing officers as outlined in the back-up materials.
Recommendation: Discussion and consideration to approve the list of Risk Trust qualified hearing officers as presented in the back-up materials. |
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IX.I. Navajo County Special Services Consortium Agreement For Counseling Services- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of a Special Services Consortium Agreement for counseling services for SY 25-26 as presented.
Recommendation: Discussion and consideration to approve the Navajo County Special Services Consortium Agreement for Counseling Services as presented. |
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IX.J. HUSD #3 Special Education Procedures Manual Adoption- Dr. Meeks
Description:
The Holbrook School District is requesting Governing Board approval of a Special Education Procedures Manual as presented. The manual outlines special education procedures including educational philosophies, child identification, eligibility categories, Individual Education Plan guidances, open enrollment procedures, extended school year procedures, discipline guidelines and other special education procedures utilized at HUSD #3. The manual is ready for adoption as presented.
Recommendation: Discussion and consideration to approve the HUSD #3 Special Education Procedures Manual as presented. |
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IX.K. Book Vending Machine Book Inventory Sixty-Day Review- Dr. Tomlin
Description:
Indian Wells Elementary and Hulet Elementary Schools are requesting a 60-day review of books for the PBIS Book Program in which students will be able to earn free books from the school book vending machine. Purchases of books will come from Scholastic Dollars earned at book fairs. The list of books is included in the back-up materials.
Recommendation: Discussion and consideration of approving the book listings for book purchases for students through the IWES & Hulet PBIS Book Program as presented. |
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IX.L. Nurse Resignation- Dr. Koerperich
Description:
Mrs. Audrianna Quezada has submitted her resignation as school nurse effective July 30, 2025. Mrs. Quezada's resignation is subject to Policy GCQC Resignation of Professional Staff Members.
Recommendation: Discussion and consideration to accept Mrs. Quezada's resignation effective July 30, 2025 and determination to assess or waive liquidated damages as per Policy GCQC Resignation of Professional Staff Members. |
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IX.M. ASBA Policy Updates First Reading- Dr. Koerperich
Description:
The Arizona School Board Association has recommended policy update revisions for the following policies that are ready for first reading: Policy GCF Professional Staff Hiring, JLIF Sex Offender Notification, JII Student Concerns, Complaints and Grievances, JFABC Admission of Tranfer Students, IHA Basic Instructional Program, GBK Staff Grievances, ABAA Parental Involvement, BGB Policy Adoption, BGE Policy Communication, BHC Board Communications, BIA New Board Member Orientation and Resources, BIBA Board Development Opportunities: Conferences, Conventions, and Workshops, IJNDB Use of Technology Resources in Instruction, JLF Reporting Child Abuse and Child Protection, JR Student Records & JFB Open Enrollment. All policies are ready for first reading as presented.
Recommendation: Discussion and consideration to approve the ASBA policy revisions for first reading as presented. |
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IX.N. HUSD Delegate Assembly Representative- Dr. Koerperich
Description:
On September 6, 2025, the Arizona School Board Association (ASBA) will host the annual ASBA Delegate Assembly to vote on legislative priorities for advocacy on behalf of public school districts for the 2026 legislative session. Each member district is allowed one vote for each action item. The Governing Board may choose a member(s) to represent HUSD #3 at the delegate assembly.
Recommendation: Discussion and consideration to approve a delegate(s) to represent HUSD #3 at the 2025 ASBA Delegate Assembly on September 6, 2025. |
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X. Consent Agenda
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X.A. Personnel
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X.A.1. Classified Resignation/Retirement/Termination
Description:
Baldwin, Leona - HJHS Cafeteria Worker, resignation effective 07/24/25
Begay, Ashley - Student Worker resignation / Graduated Bitsilly, Derek - Student Worker resignation / Graduated Espitia, Niko - Student Worker resignation / Graduated Knight, Allison - Student Worker resignation / Graduated Manriquez, Tony - Student Worker resignation / Graduated Nez, William - Student Worker resignation / Graduated Quezada, Audriana - District, School Nurse Shendo, Makayla - Student Worker resignation / Graduated Warren, Syrus - Student Worker resignation / Graduated |
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X.A.2. Classified Employment - Hiring
Description:
Carroll, Nicole - SPED, Special Needs Assistant
Castillo, Thomas - SPED, High Needs Para Increase from 35 to 40 hours Espitia, Jade - Lead Cafeteria Worker (Position Change) Espitia, Marcus - HHS, Resident Sub Gonnie, Star - Head Cook (Position Change) Lang, Ellianne - Sub Cafeteria Worker Martinsen, J N - Lead Cafeteria Worker (Position Change) McLaws, Ray - Addendum: Summer Food Program Parker, Moss - Transportation, Temporary Administrative Assistant Quezada, Maria - Lead Cafeteria Worker (Position Change) Richards, Marissa - Cafeteria Worker (Position Change) White, Randi - Central Cafeteria Worker (Position Change) Yazzie, Shalayne - Sub Cafeteria Worker |
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X.A.3. Certified Resignation/Retirement/Termination
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X.A.4. Certified Employment-Hiring
Description:
Browning, Sierra - SPED, Special Education Teacher 15% increase to contracted days and increased addendum for SY 25/26
Haussman, Lona - Substitute Nurse SY 25-26 Liddle, Monica- District Substitute |
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X.A.5. Extra Duty
Description:
Agramont, Paul - HHS Football Head Coach / HHS Track Assistant Coach
Baloo, Elizabeth - HJHS Cross Country Head Coach Barela, Dylan - HHS Baseball Assistant Coach Begay, Davina - IWES Cross Country Assistant Coach Benally, Saraphania - SPED Liaison SY 25/26 Bitsoie, Dawna - IWES Department Head Brewer, Desiree - HHS Sophomore Sponsor Bridegam, Stephanie - SPED Liaison SY 25/26 Browning, Sierra - SPED Liaison SY 25/26 Burks, Michael - HHS Broadcast Club/Auditorium Manager Asst. Carbonneau, Meghan - HHS Freshmen Sponsor Carbonneau, Steven - HHS Wrestling Head Coach Chappell, Madison - HHS Girls Basketball Assistant Coach Chee, Mandi - IWES Volleyball Assistant Coach Daniels, Zoe - HHS Volleyball Assistant Coach DeHaan, Maria - IWES ELL Tutor Eddings, Tim - IWES ELA/Math Tutor Ervin, Chris - HHS Football Assistant Coach / HHS Track Head Coach Fortuna, Dennis - HHS E-Sports Head Coach Francis, Anika - IWES Cross Country Head Coach / ELA/Math Tutor Francisco, Marilyn - IWES ELA/Math Tutor Gardner, Kyle - HHS Swing Thing Sponsor / Auditorium Manager Gover, Connie - SPED Liaison SY 25/26/Custodial Supervisor Gover, Gypsi - IWES ELL Tutor Goza, Shawn - IWES Department Head Grabowski, Kassandra - HHS Spirit Line Head Coach Hargrave, Clete - SPED Liaison SY 25/26 Hatch, Ramie - HHS Math Department Head / Math Prep Buyout Hatch, Ty - HHS Volleyball Assistant Coach / HHS Baseball Assistant Coach Haussman, Charles - SPED Liaison SY 25/26 Hollins, Rasheed - SPED Liaison SY 25/26 Jensen, Callie - HHS Link Crew Coordinator / Outdoor Club Sponsor /Prep Buyout Jimenez, Alicia - HJHS Student Council Sponsor Johnson, Delmar - HHS Girls Soccer Assistant Coach / HHS Boys Basketball Head Coach Johnson, Noah - SPED Liaison SY 25/26 King, Courtney - IWES Flag Football Head Coach Knight, Shannon - HHS Junior Sponsor / IAT Coordinator Knight, Galen - Seasonal Athletic Director Addendum / SPED Liaison SY 25/26 Koerperich, Debbie - IWES Department Head / ELL Tutor Lang, Anne- District Wellness Coordinator LaRose, Aaren - HHS Volleyball Head Coach Layden, Caleb - HHS Softball Assistant Coach Madison, Jeremy - HHS Golf Head Coach / CTE Department Head / Roadrunner Nest Meeks, Sarah - Elective Department Head / Band Sponsor / Fusion Sponsor Mitchell, Ashley - HHS Science Department Head Mitchell, Daniel - HHS Social Studies Department Head / National Honor Society Sponsor Moyte, Nicholas - HHS Cross Country Head Coach Nells, Gabriel - IWES Athletic Director Nells, Sophia - IWES Cross Country Assistant Coach Nez, Arletta - HHS Cross County Assistant Coach Nilsson, Michael - HHS Yearbook Sponsor Novak, Joshua - HJHS Cross Country Assistant Coach Orton, Roni - IWES Department Head Paschal, Adicia - HJHS Student Council Sponsor Paz, Jessica - HHS Girls Basketball Assistant Coach Paz, Victor - HHS Girls Soccer Head Coach / HHS Boys Basketball Assistant Coach Perkins, Greg - HHS Girls Basketball Head Coach Raisor, Joshua - HHS Drama Club Ramos, Amanda - SPED Liaison SY 25/26 Reidhead, Karalyn - SPED Liaison SY 25/26/SLPA Mentor, IWES Stipend (.33) Serna, Cayla - STUCO Sponsor Thompson, Stephanie - HHS English Department Head Tomlin, Andrea - SPED Liaison SY 25/26 Tow, Nichole - SPED Liaison SY 25/26 Wallace, Benson - HHS Assistant Boys Soccer Coach / Key Club Sponsor Yazzie, Theresa - IWES Volleyball Head Coach / ELA/Math Tutor |
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X.A.6. Volunteers
Description:
Aguilera, Tony - HHS Boys Soccer Head Coach
Ambrose, Francis - HHS Football Assistant Coach / HHS Track Assistant Coach Baker, Alex - HJHS / HHS Softball Assistant Coach Baker, Scott - HJHS / HHS Softball Head Coach Baldonado, Ryan - HHS Baseball Head Coach Christensen, Toby - HHS Sports Dill, Kasey - HHS Spirit Line Assistant Coach Eisele, Ron - HHS Baseball Assistant Coach Larson, Trent - HHS Wrestling Assistant Coach Manygoats, Bryant - IWES Sports - Cross Country, Basketball, Softball Monroe, Adriana - HJHS 6th-7th Softball Assistant Coach Moore, Chris - HJHS Football Head Coach Moore, Daniel - HHS Football Assistant Coach Patterson, Ray - HJHS / HHS Softball Assistant Coach Yazzie, Farrel - HHS Wrestling Assistant Coach |
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X.B. Professional Leave
Description:
Carbonneau, Meghan - Advisor Leadership Academy, Tucson, AZ. August 25-27, 2025. Estimated cost to the district: $839.58 and use of district vehicle.
Carlson, Cheryl - FCCLA Boot Camp, Tucson, AZ. August 25-27, 2025. Estimated cost to the district: $625 and use of a district vehicle. Carlson, Cheryl - NPC - Educator Prep Meeting, Holbrook, AZ. Estimated cost to the district: $0. Gover, Connie - ADE Essential Standards Workshop, Phoenix, AZ. August 27, 2025. Estimated cost to the district: $30. Madison, Jeremy; Prestwich, Conner - Advisor Leadership Conference, Tucson, AZ. August 27-29, 2025. Estimated cost to the district: $558.57 each and use of district vehicle. Moyte, Nicole - Science Fair Conference, Holbrook, AZ. September 19, 2025. Estimated cost to the district: $0. Serna, Cayla - NAVIT Advisory Board Meeting, Snowflake, AZ. September 11, 2025. Estimated cost to the district: $0. Smith, Ashley - ACTEAZ Summer Conference in Tucson, AZ. July 10-16, 2025. Estimated cost to the district: $1,375. Taylor, Chantelle - Pick up HJHS instruments in Mesa, AZ on August 1, 2025. Estimated cost to the district: $0. Tomlin, Andrea; Roni Orton; Debbie Koerperich - School Leadership and Competency, Scottsdale, AZ. September 18, 2025. Estimated cost to the district: Use of a district vehicle. Tow, Nichole. Garner Danelle, Paz, Jessica- Essential Standards Workshop. Estimated cost to the district: $339 plus school vehicle. Madison, Jeremy; Prestwich, Conner; Serna, Cayla; Justman Jamie; Daniels, Joel; Nilsson, Michael; Haussman, Charles; Gardner, Kyle; Carbonneau, Meghan; Carlson, Cheryl. - ACTEAZ Summer Conference in Tucson, AZ. July 10-16, 2025. Estimated cost to the district: Use of district vehicle. |
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X.C. Vouchers
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X.C.1. Expense and Revolving Fund vouchers:
Description:
FY 25/26
#2602 $ 182,602.52 #2603 $ 24,057.00 #2604 $ 10,889.60 #2605 $ 455,400.21 #2606 $ 165,882.29 #2601 $ 3,966.93 FY 24/25 #2602 $ 208,155.58 #2603 $ 297,307.21 #2604 $ 59,874.55 #2605 $ 406,760.84 #2606 $ 3,230.23 TOTAL $1,818,126.96 |
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X.C.2. Payroll and Expense vouchers:
Description:
#47 $ 97,356.35
# 1 $ 75,710.61 # 2 $ 344,675.00 # 3 $ 138,087.05 # 4 $ 19,500.00 TOTAL $ 675,329.01 |
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X.C.3. Personnel Pay
Description:
The following personnel pay is ready for Governing Board approval:
Personnel Pay 2.2 - $19,500.00 Personnel Pay 3 - $1,694.90 Personnel Pay 3.1 - $6,738.58 Personnel Pay 4 - $11,931.87 |
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X.D. Fundraisers/Club Approvals
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X.E. Gifts and Donations
Description:
The Arizona Diamondbacks Foundation donated $1,000 to HHS Softball.
Beverly McDonald from Chandler, AZ donated 132 hats/scarves to Indian Wells School. Ronald Gomez, Community Outreach Manager with Blue Cross Blue Shield Arizona, donated 75 school bags, note pads, index cards, pencils, rulers, notebooks, folders, etc. to Indian Wells School. Claudia Jackson, Governing Board Member with Holbrook Unified School District #3, donated 25 school bags, folders, notebooks, glue, erasers, pencils/pens, highlighters, etc. to Indian Wells School. |
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X.F. Policy Adoptions
Description:
All policies are ready for final adoption as presented.
DA - Fiscal Management Goals DB & DB-R - Annual Budget: Schedule, Preparation/Planning, Format and Posting DBC & DBC-R - Budget Planning, Preparation, and Schedule DBF- Budget Process, Adoption and Implementation DBI - Budget Implementation DBJ - Budget Reconciliation and Transfers DD & DD-E - Budget Funding Sources DDA - Funding Sources Outside the School System DEC - Funding From Federal Tax Sources DFA - Revenues And Incomes DFB - Revenues And Incomes DFD - Gate Receipts and Admissions DFF - Income From School Sales And Services DG - Banking Services And Authorized Signatures DGA - Authorized Signatures DGD - Credit Cards DI - Fiscal Accounting and Reporting DIB - Revolving and Auxiliary Funds DIC - Financial Reporting and Statements DID and DID-R - Inventories DIE & DIE-R - Audits/Financial Monitoring DIE - Audits/Financial Monitoring DJ - Purchasing Ethics DJE & DJE-R - Bidding/Purchasing Procedures DJGA & DJGA-R - Sales Calls and Demonstrations DK, DK-EA, DK-EB - Payment and Payroll Procedures DN - School Properties Disposition |
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X.G. Superintendent Performance Pay- no action necessary
Description:
Recommendation: Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented.
Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025. Phone 1-928-524-6144. |
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XI. Administrative/Board/Staff Report
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XII. Executive Session
Description:
The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable.
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XIII. ADJOURNMENT
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