January 14, 2025 at 6:00 PM - Regular Meeting of the Governing Board
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I. CALL TO ORDER and PLEDGE
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II. ROLL CALL
Description:
Members of the Board
Craig Stuart - President Linda Yazzie- Vice President Debbie Shumway Claudia Jackson Administrators Robbie Koerperich, Superintendent Bernice Gover Anne Lang Lauren Maestas Clete Hargrave Nichole Tow Andrea Tomlin Cheri Grau Ryan Fraley Shawn Tow Victor Padilla Jacob Baker Jesus Luna-Almendariz Ray McLaws |
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III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted
Description:
Approve the minutes of the December 10, 2024 regular Governing Board meeting as presented.
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IV. APPROVAL OF AGENDA
Description:
Recommendation: Approve the agenda for the January 14, 2025 Governing Board meeting as presented.
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V. CALL TO PUBLIC
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V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district. The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.
Those wishing to address the board are requested to submit their comments by one of the following methods by 10 am Tuesday January 14, 2025: email public comments to boerequests@holbrook.k12.az.us, fax to 928-524-3073 or mail by USPS to PO Box 640 Holbrook, AZ 86025. The public may request to speak via WebEx during the Call to the Public by submitting a request prior to the meeting or may complete a Call to the Public request form at the governing board meeting to speak in person. |
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VI. REPORTS
Description:
HJHS Student Council
* Class Games * Festival of Trees * Second Half of the School Year HHS Student Council * Mr. Roadrunner Pageant * Pony Express Dinner * School Wide Celebration |
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VII. PRINCIPALS' REPORTS
Description:
Motion to accept the Principals' Reports as presented.
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VIII. OLD BUSINESS
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IX. NEW BUSINESS
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IX.A. KinderCamp 2025 Memorandum Of Understanding- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of a Memorandum of Understanding (MOU) between the United Way of Northern Arizona and HUSD #3 to provide KinderCamp for in-coming preschool to Kindergarten students at Park and Indian Wells Elementary Schools during the summer of 2025. The MOU and budget is included in the back-up materials.
Recommendation: Discussion and consideration to approve an MOU for KinderCamp with the United Way of Northern Arizona as presented. |
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IX.B. Early Childhood Education Practicum Placement- Dr. Koerperich
Description:
Mrs. Heather Tucker is requesting to complete an early childhood practicum beginning Monday, January 13th for sixteen weeks. Mrs. Tucker will be placed in Mrs. Ciara Analla's first grade classroom. Mrs. Tucker has been interviewed and has the proper IVP fingerprint clearance.
Recommendation: Discussion and consideration to approve Mrs. Heather Tucker to complete her early childhood practicum at Park Elementary as presented. |
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IX.C. Speech-Language Pathologist Assistant Practicum- Dr. Meeks
Description:
Ms. Ashli Northern has requested to complete a practicum for Speech-Language Pathology Assistant (SLPA) hours in the second semester of this school year. Ms. Northern has been interviewed and has the necessary requirements to begin practicum hours under the direction of Ms. Karalyn Reidhead.
Recommendation: Discussion and consideration to approve Ms. Ashli Northern to complete SLPA under Ms. Karalyn Reidhead in the second semester of SY 24-25. |
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IX.D. Fire Permit Construction Project Procedure- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of the attached procedure, which is required as per A.R.S. 34-461 for construction projects not permitted by local building departments, which outlines compliance requirements for applicable fire codes for state-owned buildings. The procedure will be submitted to the State Fire Marshall for fire permitting for the HHS science classroom remodel.
Recommendation: Discussion and consideration to approve the attached procedure to be submitted to the Fire Marshall for the fire permit for the Holbrook High School science lab editions. |
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IX.E. Authorized Checking Account Signers & Student Activities Treasurer- Dr. Koerperich
Description:
The Governing Board is required to designate school officials who may sign checks from the various checking accounts used by our district. Included in the back-up material is a list of recommended authorized checking account signers and student activities treasurer for SY 24-25 with Gloria Todachennie added as an authorized check signer.
Recommendation: Discussion and consideration of approving the list of authorized check signers and student activities treasurer as presented in the back-up materials. |
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X. Consent Agenda
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X.A. Personnel
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X.A.1. Support Staff Resignation/Retirement/Termination
Description:
Johnson, Delmar - HHS Assistant Softball Coach Resignation
Moore, Patricia - Hulet/SPED Special Needs Assistant Resignation Saxton, Jacquelyn - District Executive Secretary Resignation |
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X.A.2. Support Staff Employment- Hiring
Description:
Attakai, Yolanda - IWES Preschool Aide
Burks, La'Dell - High Needs Para 40 hours per week ByJoe, Sameshia - District Substitute Secretary Canada, Nancy - Food Service Transfer From Substitute to Regular Employee Morris, Tasha - Food Services Substitute Worker Shendo, MaKayla - HHS Custodian Student Worker Turley, Tracy- HHS Registrar/Receptionist |
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X.A.3. Certified Resignation/Retirement/Termination
Description:
Ortiz, Jose- HJHS The Learning Center Teacher Resignation
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X.A.4. Certified Employment-Hiring
Description:
Dickson, Abrian - Transfer from IWES Maintenance to HHS Welding Teacher- pending certification
Moore, Patricia - District ESI Substitute Teacher |
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X.A.5. Extra Duty
Description:
Bitsilly, Kaylene - Winter Break Worker
Burks, Mike - Winter Break Worker Carbonneau, Steven - White Fleet Driver Ervin, Christopher - HHS Head Track Coach Joe, Jerry- Winter Break Worker Gover, Gypsi - White Fleet Bus Driver Nells, Sophia - White Fleet Bus Driver Nez, Jerald - HJHS Sports Official Silvers, Wayne - Winter Break Worker Yazzie, Jasilyn - White Fleet Bus Driver Yazzie, Marc - HJHS Sports Official |
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X.A.6. Volunteers
Description:
Chee, MacArthur - HJHS Assistant Basketball Coach
Larson, Trent - White Fleet Driver Myers, Cierra - Choir Chapperone Myers, Tyler - Choir Chapperone Tsosie, Melvin - HJHS 7th Grade Girls Basketball |
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X.B. Professional Leave
Description:
Nells, Gabriel - Athletic Director's Meeting, Winslow, AZ. December 13, 2024. No Cost to the District.
Silver, Loren - Native American Grant School, Las Vegas, NV. December 12-14, 2024. No Cost to the District. McLaws, Ray - School Nutrition Industry Conference (SNIC) Professional Growth Conference, February 27 to March 1, 2025. Cost to the District: $859.79 Plus the Use of a District Vehicle. Carlson, Cheryl - NPC Dual Enrollment Training, Snowflake, AZ. January 7, 2025. No Cost to the District. Hunsaker, Heidi - Arizona Music Educators Association (AMEA) Training, Mesa, AZ. January 31- February 1, 2025. Cost to the District: $766.94 Plus the Use of a District Vehicle Nells, Gabriel - Athletic Director's Meeting, Winslow, AZ. January 10, 2025. No Cost to the District. Manygoats, Heather - Youth Mental Health First Aid Training, Dilkon, AZ. January 22, 2025. Cost to the District: Use of a District Vehicle. Layden, Laura - Winter Advocacy Workshop, Helios, Phoenix, AZ. January 24, 2025. No Cost to the District. Self, Beth - AMEA Training, Mesa, AZ. January 31- February 1, 2025. Cost to the District: $441.00 Maestas, Lauren - The Trust Risk Management Summit, Tempe, AZ. February 27, 2025. Cost to the District: $294 Plus the use of a District Vehicle. |
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X.C. Vouchers
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X.C.1. Expense and Revolving Fund vouchers:
Description:
#2535 $15,153.71
#2536 62,477.57 #2537 3,056.33 #2538 148,122.74 #2539 80,947.67 #2540 42,337.27 #2541 52,643.45 #2542 11,240.87 #2543 70,530.60 #2544 4,365.91 #2545 75,686.73 Total $566,562.85 |
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X.C.2. Payroll and Expense vouchers:
Description:
#19 $796,899.59
#20 197,907.81 #21 1,040.95 #22 747,378.55 Total $1,743,226.90 |
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X.C.3. Personnel Pay
Description:
Carbonneau, Steven - Additional Girls Wrestling Events - $450
SPED CPI Training - $1,350 December 2024 Bus Driver Incentive - $4,750 December 2024 White Fleet Driver Stipend - $200 Additional Personal Pay Attached In Back Up Material - $15,240.28 |
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X.D. Fundraisers/Club Approvals
Description:
HHS Softball - Scott Baker - Beef Jerkey Sales
February 11- February 28, 2025 - Estimated Earnings $11,000 HHS Student Council - Melicia Thompson - Mr. Roadrunner Dodgeball Tournament March 4, 2025 - Estimated Earnings $500 HHS Student Council - Melicia Thompson - Mr. Roadrunner Pageant April 15, 2025 - May 16, 2025 - Estimated Earnings $1,000 HHS Student Council - Melicia Thompson - Mr. Roadrunner Dessert Bar March 31, 2025 - Estimated Earnings $1,400 HHS AISES - Joel Daniels - Raffle Ticket Sales January 15 - March 7, 2025 - Estimated Earnings $300-500 HHS AISES - Joel Daniels - Hot Coco & Tea Sales January 30, 2025 - Estimated Earnings $50-200 HHS AISES - Joel Daniels - Valentine Lockets January 15 - February 4, 2025 - Estimated Earnings $150-300 HHS - AISES Club Approval - Sponsor, Joel Daniels HHS - Engineering Club Approval - Sponsor, Joel Daniels |
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X.E. Gifts and Donations
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X.F. Policy Adoptions
Description:
Policy IHB-R Special Instructional Programs Final Adoption
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X.G. Superintendent Performance Pay- no action necessary
Description:
Recommendation: Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented. Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025. Phone 1-928-524-6144.
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XI. Administrative/Board/Staff Report
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XII. Executive Session
Description:
The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable.
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XIII. ADJOURNMENT
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