June 10, 2025 at 6:00 PM - Regular Meeting of the Governing Board
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I. CALL TO ORDER and PLEDGE
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II. ROLL CALL
Description:
Members of the Board
Craig Stuart - President Linda Yazzie - Vice President Claudia Jackson Debbie Shumway Administrators Robbie Koerperich, Superintendent Bernice Gover Anne Lang Lauren Maestas Clete Hargrave Nichole Tow Andrea Tomlin Cheri Grau Ryan Fraley Shawn Tow Victor Padilla Jacob Baker Jesus Luna-Almendariz Ray McLaws |
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III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted.
Description:
Recommendation: Approve the minutes of the May 13, 2025 regular Governing Board meeting as presented.
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IV. APPROVAL OF AGENDA
Description:
Recommendation: Approve the agenda for the June 10, 2025 Governing Board meeting as presented.
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V. CALL TO PUBLIC
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V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district. The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.
Those wishing to address the board are requested to submit their comments by one of the following methods by 10 a.m., Tuesday, June 10, 2025: email public comments to boerequests@holbrook.k12.az.us, fax to 928-524-3073 or mail by USPS to PO Box 640 Holbrook, AZ 86025. The public may request to speak via WebEx during the Call to the Public by submitting a request prior to the meeting or may complete a Call to the Public request form at the governing board meeting to speak in person. |
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VI. REPORTS
Description:
Action Research Reports:
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VII. PRINCIPALS' REPORTS
Description:
Recommendation: Motion to accept the Principals' Reports as presented. |
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VIII. OLD BUSINESS
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IX. NEW BUSINESS
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IX.A. Indian Community Participation & Indian Policies And Procedure FY27 Approval- Dr. Koerperich
Description:
Policy IHBJ outlines our District's responsibility to give tribal officials and parents of Native American students the opportunity to comment on the participation of Native American students on an equal basis in the school program. In addition, Policy KJG requires our District give an annual status report based on public school performance measurements to each Indian Nation with tribal lands located within district boundaries and governed by the Arizona Department of Education. In addition, HUSD #3 is required to develop Indian Policies and Procedures (IPP) that outline strategies for gathering feedback from our Native American communities. We are requesting to act upon these actions at this time.
Recommendation: Discussion and consideration to take public comments from the Native American Community according to Policy IHBJ. In addition, provide Governing Board recommendations to the district administration team based on public comments and approve the FY27 Indian Policies and Procedures as presented. |
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IX.B. FY 2026 Proposed School District Annual Expenditure Budget Public Comment And Adoption – Dr. Koerperich
Description:
The Auditor General and the Arizona Department of Education have released preliminary budget forms for all school districts in Arizona. Included in the backup is the proposed budget for the Holbrook Unified School District for FY 26.
Actions: Presentation of FY 26 proposed budget and accept public comments. Recommendation: Discussion and consideration to review the FY 26 proposed district budget. Motion to take public comments on the proposed budget. Motion to approve the proposed budget as presented to be posted for public review. |
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IX.C. Navajo Nation Chapter House Summer Employment for Youth- Dr. Koerperich
Description:
Navajo Nation Chapters often request the use of Indian Wells Elementary School to employ youth through the Chapter House Summer Youth Employment program. Chapters request that students are allowed to work at Indian Wells Elementary School under the guidance and direction of the Indian Wells staff to complete summer work for the school. Pay, insurance and other aspects of employment will be covered by the respective Chapter Houses.
Recommendation: Discussion and consideration to approve the use of Indian Wells Elementary School for the Navajo Nation Chapter Summer Youth Employment program as applicable. |
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IX.D. Governing Board Meeting Dates For The 2025-2026 School Year - Dr. Koerperich
Description:
The Holbrook Unified School District Governing Board meets once a month to discuss and act upon school district business. We would like to recommend a schedule for meeting dates each month, which generally fall on the second Tuesday of each month. A detailed list of meeting dates is included in the back-up materials.
Recommendation: Discussion and possible action pertaining to approval of Governing Board meeting dates for the 2025-2026 school year. |
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IX.E. Governing Board Conferences for 2025-2026- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval for HUSD #3 Governing Board members to attend professional development opportunities associated with governance and school operations throughout the year as included in the back-up materials.
Recommendation: Discussion and consider approving all Governing Board Members, Superintendent, and Executive Secretary to attend professional development opportunities throughout SY 25-26 as presented in the back-up materials. |
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IX.F. SY 2025-2026 Student Handbooks- Dr. Koerperich
Description:
Holbrook High School, Holbrook Junior High, Hulet Elementary, Indian Wells Elementary, and Park Elementary School have completed their student handbooks for the 2025-2026 school year, including yearly student handbooks and Positive Behavior Intervention & Supports handbooks. The handbooks are provided in the back-up materials.
Recommendation: Discussion and consideration to approve the Holbrook High School, Holbrook Junior High School, Hulet Elementary School, Indian Wells Elementary School, and Park Elementary student handbooks for the 2025-2026 school year. |
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IX.G. ASBA Policy Updates First Reading- Dr. Koerperich
Description:
The Arizona School Board Association has recommended policy updates to the following policies for first reading: CA Administration Goals/Priority Objectives, CB Superintendent, CBA Qualifications and Duties of the Superintendent, CBCA and CBCA-R Delegated Authority, CBI, CBI-EB Evaluation of Superintendent, CCB Line and Staff Relations, CFD, CFD-E, CFD-R School-Based Management, CHD Administration in the Absence of Policy, CK Administrative Consultants, and CM School District Annual Repor as presented.
Recommendation: Discussion and consideration to approve the listed policies for first reading as presented. |
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X. Consent Agenda
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X.A. Personnel
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X.A.1. Classified Resignation/Retirement/Termination
Description:
Dickson, Annie - Transportation, Bus Driver - Retirement effective 05/23/25
Hayden, Ayla - Hulet, Special Needs Assistant - Resignation effective 05/22/25 Nells, Juanita - Transportation, Bus Monitor - Retirement effective 05/23/25 Yazzie, Jeanette - HJHS, Custodian - Retirement effective 06/30/25 |
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X.A.2. Classified Employment - Hiring
Description:
Chavez, Julian - Cafeteria, Sub Cafeteria Worker SY 25/26
Hughey, Jayme - HHS, Academic Advisor SY 25/26 Jeffers-Sample, Ivah - HHS, Academic Advisor SY 25/26 Knight, Ezekial - Maintenance, Student Worker SY 24/25 Quezada, Audrianna - HHS, School Nurse SY 25/26 Ramsay, Kelsey - SPED, Special Needs Assistant SY 25/26 Saxton, Michaela - District, Federal Projects Manager/Student Information Systems SY 25/26 Williams, Barbara - Hulet, Library Aide - 40 hours total for June/July 2025 |
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X.A.3. Certified Resignation/Retirement/Termination
Description:
Self, Elizabeth - Park/Indian Wells Music Teacher - Retirement effective 05/23/25
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X.A.4. Certified Employment-Hiring
Description:
Gover, Connie - HJHS, Principal SY 25/26
Grau, Cheri - HJHS, Student Services SY 25/26 July 1, 2025 through October 10, 2025 Miller, Amy - Hulet, Teacher SY 25/26 |
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X.A.5. Extra Duty
Description:
Arviso, Gishie - Summer Painter
Attakai, Ashley - Summer Painter Attakai, Yolanda - Summer Painter Begay, Destany - Summer Painter Begay, Lena - Summer Worker Bitsilly, Derek - Summer School Bus Driver Bitsilly, Kaylene - Summer Worker Espitia, Rico - Summer Worker Iashie, Cory - Summer Painter Lewis, Athina - Summer School IWES Nardi, Shurrell - Summer Painter Nez, Rochelle - Summer Bike Program Nez, Tina - Summer Painter Quezada, Audrianna - Addendum for IWES SY 25/26 Silvers Wayner - Summer Worker White, Randi - Summer Painter Williams, Jonah - Summer Technology Worker Yazzie, Marc- Summer Bike Program |
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X.A.6. Volunteers
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X.B. Professional Leave
Description:
Estridge, Karen - ADE SPED Teach Camp, Scottsdale, AZ. July 8-10, 2025. Estimated cost to the district: $714 and use of district vehicle.
Gover, Bernice - NNJOM Regional Meeting, Flagstaff, AZ. June 24-25, 2025. Estimated cost to the district: $0 and use of district vehicle. Jackson, Sylvia - AVIDTraining, San Diego, CA. June 14-18, 2025. Estimated cost to district: $1,000 and use of the district vehicle. Maestas, Lauren - AASBO 2025 Annual Conference, Tucson, AZ. July 15-19, 2025. Estimated cost to the district: $1,571.16. |
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X.C. Vouchers
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X.C.1. Expense and Revolving Fund vouchers:
Description:
#2584 $117,050.97
#2585 $148,021.45
#2586 $ 3,385.89
#2587 $ 55,144.82
#2588 $134,485.48
#2589 $ 62,811.24
#2590 $ 19,932.80
#2591 $156,225.32
#2592 $ 211.72
Total $697,269.69
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X.C.2. Payroll and Expense vouchers:
Description:
#35 $ 728,382.08
#36 $ 167,672.50 #37 $ 1,746.13 #38 $ 556,195.57 #39 $ 990,947.85 #40 $ 102,000.00 #42 $ 5,260.00 Total $2,552,204.13 |
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X.C.3. Personnel Pay
Description:
May 2025 - White Fleet Driver's Stipend - $120
6/13 Extra Pay #25 Bus Driver Incentive- $11,720 6/13 Extra Pays #25.1 Performance Pay- $481,630 6/27 Extra Pays #26 Leave Buyout- $22,938.10 6/27 Extra Pay #27 Contract Pay- $345,644.41 |
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X.D. Fundraisers/Club Approvals
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X.E. Gifts and Donations
Description:
Don Benally of WIHCC donated 18 reusable WIHCC water bottles to IWES for SY 25-26.
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X.F. Policy Adoptions
Description:
All policies are ready for final adoption as presented.
Policy AA School District Legal Status ABA Community Involvement in Education AC & AC-R Nondiscrimination/Equal Opportunity ACA Sexual Harassment ACAA Title IX Sex Discrimination BA School Board Operational Goals BAA Evaluation of School Board/Board Self-Evaluation BK School Board Memberships BJ School Board Legislative Platform BIE Board Member Insurance/Liability BB School Board Legal Status BBA Board Powers and Responsibilities BBBA Board Member Qualifications BBBD Board Member Removal From Office BCA Board Member Ethics BDA Board Organizational Meeting BCB Board Member Conflict of Interest BDD Board-Superintendent Relationship BDE Board Committees BDG School Attorney BE School Board Meetings BED Meeting Procedures BEDA Notification of Board Meetings BEDB Agenda BEDH Public Participation and News Media Services at Board Meetings |
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X.G. Superintendent Performance Pay- no action necessary
Description:
Recommendation: Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented.
Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025. Phone 928-524-6144. |
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XI. Administrative/Board/Staff Report
Description:
June 20, 2025 - Summer School ends
July 23, 2025 - 5 Levels of Leadership Training w/City and County July 8, 2025 - July BOE meeting July 24-29, 2025 - New Teachers Report July 30, 2025 - All Teachers Report August 4, 2025 - School Begins |
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XII. Executive Session
Description:
The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable.
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XIII. ADJOURNMENT
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