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Meeting Agenda
1. Call Meeting to Order
2. Pledge of Allegiance
3. Seat New Board Director
4. Roll Call and Establish a Quorum
5. Additional Items
6. Public Comment
7. Agenda
7.A. Consent Agenda 
All items listed below are considered to be routine by Crosslake Community School's Board of Education and will be acted upon by one motion; however, any Board Director may request that items on the Consent Agenda be removed from it for independent consideration. Any items so identified will be acted on separately immediately following the consideration of the consent agenda.
7.A.1. Annual Board of Education Meeting - January 9, 2023
7.A.2. Board of Education Minutes - January 9, 2023
7.A.3. Finance Meeting Minutes - January 21, 2023
7.A.4. Finance Meeting Minutes - February 9, 2023
7.A.5. EE Seat Based Committee Meeting Minutes - January 19, 2023
7.A.6. EE Online Committee Meeting Minutes - December 5, 2022
7.A.7. 2nd Half of Osprey Wild's Authorizer Fee SY 23
7.A.8. Personnel Matters
7.A.9. Food Service Reports
7.A.10. Gifts and Donations
7.B. Academic, Environmental Education, and Performance Improvement Plan Updates
7.C. Action Items
7.C.1. Review and Approve December 2022 Financial Information
7.C.2. Review and Approve January 2023 Financial Information
7.C.3. Approve Policies
7.C.4. Approve Mileage Rate
7.C.5. 2023-2024 Seat-Based School Calendar
7.C.6. Board-Appointed Committees
7.D. Information/Discussion Items
7.D.1. Covid Update - Proactive vs Reactive
7.D.2. District Personnel
7.D.3. Policy Review
7.D.4. Professional Development - Board of Education Trainings
7.D.5. Surveys
7.D.6. Long-Range Planning
7.D.7. Director Evaluations
7.D.8. Employee Retention Credit - Agreement with MaGill Accounting and Tax, LLC.
7.D.9. 2022-2023 Safe Return to In-Person Learning Plan and ESSER III Application
7.D.10. 2023-2024 Online School Calendar (first look)
7.D.11. CCS Online Staff Assignment Policy/Practice
7.E. Reports
7.E.1. CCS' Directors
7.E.2. Finance Committee
7.E.3. Academic Performance/Achievement and World's Best Workforce
7.E.4. EE Seat-Based Committee
7.E.5. EE Online Committee
7.E.6. Directors' Evaluations
8. Authorizer Update
9. March 13, 2023  Meeting Preparation
9.A. Suggestion for Discussion Topics for Next Meeting
9.B. Policy Review
10. Board Meeting Evaluation
11. Adjourn the Regular Board of Education Meeting

Next regular Board of Education meeting: March 13, 2023 at 5:00 p.m.
12. Surveys
Agenda Item Details Reload Your Meeting
Meeting: February 13, 2023 at 5:00 PM - Regular Meeting
Subject:
1. Call Meeting to Order
Subject:
2. Pledge of Allegiance
Subject:
3. Seat New Board Director
Description:

Seat New Board Director
Mike Neumann, seat-based parent (2/13/2023 to12/31/2024)
Attachments:
Subject:
4. Roll Call and Establish a Quorum
Subject:
5. Additional Items
Subject:
6. Public Comment
Description:

All public comments will take place during this agenda item.  No public comments or chat comments will be accepted following the public comment agenda item.
Subject:
7. Agenda
Subject:
7.A. Consent Agenda 
All items listed below are considered to be routine by Crosslake Community School's Board of Education and will be acted upon by one motion; however, any Board Director may request that items on the Consent Agenda be removed from it for independent consideration. Any items so identified will be acted on separately immediately following the consideration of the consent agenda.
Subject:
7.A.1. Annual Board of Education Meeting - January 9, 2023
Attachments:
Subject:
7.A.2. Board of Education Minutes - January 9, 2023
Attachments:
Subject:
7.A.3. Finance Meeting Minutes - January 21, 2023
Attachments:
Subject:
7.A.4. Finance Meeting Minutes - February 9, 2023
Attachments:
Subject:
7.A.5. EE Seat Based Committee Meeting Minutes - January 19, 2023
Attachments:
Subject:
7.A.6. EE Online Committee Meeting Minutes - December 5, 2022
Attachments:
Subject:
7.A.7. 2nd Half of Osprey Wild's Authorizer Fee SY 23
Attachments:
Subject:
7.A.8. Personnel Matters
Description:

New Hires:
Name: Kristin Town
Position: Seat-Based Paraprofessional
Agreement Days: Approximately 68 School Calendar Days and up to 3 Staff Development Days (Prorated in SY22-23 for start date)
Step: 2
Wage: $15.30
Start Date: 2/6/2023

Departing Staff:
Misty Peterson - Seat Based Paraprofessional, last day 1/31/23
 
Subject:
7.A.9. Food Service Reports
Attachments:
Subject:
7.A.10. Gifts and Donations
Description:

Christmas For Kids - $180 for Archery
Christmas For Kids - $172.50 for Pre-School Tuition
Christmas For KIds - $1,000 for Lunch Accounts
Subject:
7.B. Academic, Environmental Education, and Performance Improvement Plan Updates
Presenter:
Holly Amaya
Description:

Performance Improvement Plan

(note: Osprey Wilds' monthly Board of Education rotation of Exhibit S schedule is included each month for reference purposes only)
Attachments:
Subject:
7.C. Action Items
Subject:
7.C.1. Review and Approve December 2022 Financial Information
Attachments:
Subject:
7.C.2. Review and Approve January 2023 Financial Information
Description:

 
Attachments:
Subject:
7.C.3. Approve Policies
Description:

(yellow highlights reflect updates to the policy)

415 Mandated Reporting of Maltreatment of Vulnerable Adults
416 Drug and Alcohol Testing

(policies have recently been updated due to legislative changes, updating of current federal and Minnesota statutory titles, or discontinuation of MSBA's Service Manual)
Attachments:
Subject:
7.C.4. Approve Mileage Rate
Description:
Effective January 1, 2023 federal rate is 65.5 cents per mile.  January board meeting incorrectly stated the federal rate.
 
Subject:
7.C.5. 2023-2024 Seat-Based School Calendar
Attachments:
Subject:
7.C.6. Board-Appointed Committees
Description:

Review the board-appointed committees to allow for Mike Neumann to serve on a committee.
Attachments:
Subject:
7.D. Information/Discussion Items
Subject:
7.D.1. Covid Update - Proactive vs Reactive
Subject:
7.D.2. District Personnel
Description:

(note: Board of Education approved Hiring Procedure is included each month for reference purposes)
Attachments:
Subject:
7.D.3. Policy Review
Description:

(yellow highlights reflect updates to the policy or the policy is new to CCS)

203 Operation of the School Board - Governing Rules
203.1 School Board Procedures; Rules of Order
203.5 School Board Meeting Agenda
203.6 Consent Agendas
208 Development, Adoption, and Implementation of Policies
610 Field Trips
 
Attachments:
Subject:
7.D.4. Professional Development - Board of Education Trainings
Description:


Course 200 Training with Joe from Dieci.
March 2 from 5 p.m to 7 p.m. has been selected as the date for the training. This will be a virtual meeting.

Highlights of key points of trainings from Osprey Wilds.
Subject:
7.D.5. Surveys
Description:

HRS Level 2 (staff only) survey is done, interpreting of data will take place on March 27

Overall Satisfaction Surveys of CCS

  • Online Parent/Guardian; Student; Staff
  • Seat-Based Parent/Guardian; Student; Staff
Attachments:
Subject:
7.D.6. Long-Range Planning
Description:

1. Outside consultant to review technology needs as our schools continue to grow; audit of our technology needs.
2. Outside consultant to review the long-range planning of CCS.

Strategic Planning Proposals:
CCS received Strategic Planning proposals from seven organizations. The review team sought to interview two of the organizations for further consideration: unTapped and TeamWorks, and will share impressions from those interviews so the board can establish next steps. 
  • Teamworks
  • UnTAPPED
  • Innovative Nonprofit
  • MSBA
  • INspiring SIGHT
  • CoSpire
  • Education Plus
Concentrate on Strategic Planning and then focus to technology needs.
Attachments:
Subject:
7.D.7. Director Evaluations
Description:

1) A mid-year check in (February) - opportunity to review goals and see how things are going in the current school year
2) April/May - Directors' yearly evaluations conducted; Directors' surveys would need to be conducted the first part of April or so
3) June/July - Personal Development goals for next school year established
Subject:
7.D.8. Employee Retention Credit - Agreement with MaGill Accounting and Tax, LLC.
Presenter:
Abi Swenson
Description:

(note: the attached MaGill Contract is for reference purposes)
Attachments:
Subject:
7.D.9. 2022-2023 Safe Return to In-Person Learning Plan and ESSER III Application
Attachments:
Subject:
7.D.10. 2023-2024 Online School Calendar (first look)
Attachments:
Subject:
7.D.11. CCS Online Staff Assignment Policy/Practice
Description:

Please see attached document "CCS Online Staff Assignment Policy/Practice." We need to formalize our practices regarding the specifics of online staffing into writing. 
Attachments:
Subject:
7.E. Reports
Description:
(note: board appointed committees schedule is included for reference purposes only)

 
Attachments:
Subject:
7.E.1. CCS' Directors
Attachments:
Subject:
7.E.2. Finance Committee
Subject:
7.E.3. Academic Performance/Achievement and World's Best Workforce
Subject:
7.E.4. EE Seat-Based Committee
Subject:
7.E.5. EE Online Committee
Subject:
7.E.6. Directors' Evaluations
Subject:
8. Authorizer Update
Subject:
9. March 13, 2023  Meeting Preparation
Subject:
9.A. Suggestion for Discussion Topics for Next Meeting
Subject:
9.B. Policy Review
Subject:
10. Board Meeting Evaluation
Subject:
11. Adjourn the Regular Board of Education Meeting

Next regular Board of Education meeting: March 13, 2023 at 5:00 p.m.
Subject:
12. Surveys
Description:

HRS Level 2 (staff only) survey is done, interpreting of data will take place on March 27

Overall Satisfaction Surveys of CCS

  • Online Parent/Guardian; Student; Staff
  • Seat-Based Parent/Guardian; Student; Staff

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