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Meeting Agenda
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1. Financial Report
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1.A. Financial Report
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1.B. Approval of Payment of Claims - Attached as an "extra"
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1.C. Budget Revisions
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. APU Projections
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1.G. Fundraisers
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bids - None
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2.B. RFPs
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2.B.1) RFP - 309 Vehicle Fuel Requirements
Request for Proposals for the purchase of district-wide vehicle fuel requirements were advertised in the Duluth News Tribune and submitted to two (2) area vendors. The total is for twelve (12) month period from July 1, 2018 through June 30, 2019 and is based on an estimated 72,000 gallon usage. The overall contract period of July 1, 2018 through June 30, 2022, with annual renewals each July 1st by mutual agreement of both parties. The basis for renewal is (1) compliance with original RFP specifications and (2) vendor's ability to provide service as required. |
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2.C. Quotes
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2.C.1) Quote 4291 - PRI Circuits, DID Services, and Other Calling Services
Quotes for primary rate interface (PRI) circuits and direct inward dial (DID) service numbers for the district-wide IP telephony system (VOIP) were sent to eight (8) vendors. Five (5) quotes were received. |
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3. Policies and Regulations
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3.A. New Policy 103 - Complaints-Students, Employees, Parents, Other Persons
Attached is MSBA model policy 103 - Complaints-Students, Employees, Parents, Other Persons. This policy would replace current district policy 1090 - Complaints Concerning School Personnel. |
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3.B. Delete Policy 1090 - Complaints Concerning School Personnel
In moving to MSBA model policies, administration is recommending the deletion of policy 1090 which will be replaced with MSBA policy 103. |
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3.C. New Policy 110 - Duluth Public Schools Website Accessibility Policy Attachment pending (policy) - stay tuned
Attached is MSBA model policy 110 - Duluth Public Schools Website Accessibility Policy. As part of the Web Content Accessibility Guidelines (WCAG) 2.0 specification to make school websites accessible and ADA compliant, Duluth Public Schools is required to have and make public its Web Accessibility Policy. |
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4. Contracts, Change Orders, and Leases
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4.A. Contracts
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4.A.1) Fueleducation
Attached is a contract with Fueleducation for online educational products and services in the amount of $30,000.00 for the period of August 13, 2018 through August 12, 2019. |
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4.A.2) Duluth Community School Collaborative (DCSC) and Duluth Public Schools for Collaborative Positions at Myers-Wilkins Elementary and Denfeld High School.
Attached is an agreement with DCSC in the amount of $113,000.00 for the 2018-19 school year (MWES for $63,000 and DHS for $50.000). |
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4.A.3) PMA
Attached is a contract with PMA to authorize moving forward with bond refunding. |
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4.B. Change Orders
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4.B.1) PLACEHOLDER - Other Change Orders
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4.C. Leases
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4.C.1) PLACEHOLDER - The Hills
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5. Resolutions
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5.A. B-6-18-XXXX - Acceptance of Donations
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5.B. B-6-18-XXXX - Lead in Water Program
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5.C. B-6-18-XXXX - Granting Permanent Easement to the City of Duluth for Street and Utility Purposes at Lower Restormel Alley Near Lincoln Park Middle School
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5.D. B-6-18-XXXX - Granting Permanent Easement to the City of Duluth for Street and Utility Purposes at Upper Restormel Alley Near Lincoln Park Middle School
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5.E. B-6-18-XXXX - Minnesota State High School League (MSHSL) Resolution for Membership
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5.F. B-6-18-XXXX - Converting Voter Approved Referendum Authority to Board Approved Referendum Authority
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5.G. B-6-18-XXXX - Adoption of FY19 Budget
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5.H. PLACEHOLDER - Sale of Property
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6. Informational - These items are provided for informational purposes only; no action is required.
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6.A. Expenditure Contracts
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of May 2018. |
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6.B. Extension or Renewal Contracts - None
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6.C. Revenue Contracts
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of May 2018. |
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6.D. No Cost Contracts
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of May 2018. |
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6.E. Change Orders Signed - None
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6.F. Facilities Management & Capital Project Status Report
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6.G. Levy Referendum Update
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6.H. Legislative Platform Update - "New" means not listed on last month's report
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6.I. Property Sale Updates
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7. Future Items
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7.A. Policy Updates
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7.B. Property/Liability/Auto Insurance Renewal (July 2018)
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7.C. Annual LTFM Review and Approval (July 2018)
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7.D. Annual Review of Grants and Donations (August 2018)
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7.E. Little Lynx Lakewood Lease
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Agenda Item Details
Reload Your Meeting
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| Meeting: | June 11, 2018 at 4:30 PM - Business Committee | |
| Subject: |
1. Financial Report
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| Subject: |
1.A. Financial Report
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Attachments:
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| Subject: |
1.B. Approval of Payment of Claims - Attached as an "extra"
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|
| Subject: |
1.C. Budget Revisions
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Attachments:
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| Subject: |
1.D. Wire Transfers
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Attachments:
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| Subject: |
1.E. Investment Transactions
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Attachments:
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| Subject: |
1.F. APU Projections
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Attachments:
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| Subject: |
1.G. Fundraisers
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Attachments:
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| Subject: |
2. Bids, R.F.P.s and Quotes Reports
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| Subject: |
2.A. Bids - None
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| Subject: |
2.B. RFPs
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| Subject: |
2.B.1) RFP - 309 Vehicle Fuel Requirements
Request for Proposals for the purchase of district-wide vehicle fuel requirements were advertised in the Duluth News Tribune and submitted to two (2) area vendors. The total is for twelve (12) month period from July 1, 2018 through June 30, 2019 and is based on an estimated 72,000 gallon usage. The overall contract period of July 1, 2018 through June 30, 2022, with annual renewals each July 1st by mutual agreement of both parties. The basis for renewal is (1) compliance with original RFP specifications and (2) vendor's ability to provide service as required. |
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Description:
Recommendation: It is recommended that the RFP meeting specifications as submitted by Holiday Station Stores, with annual renewals through June 30, 2022, in the total estimated amount of $185,788.76, be accepted. |
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Attachments:
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| Subject: |
2.C. Quotes
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| Subject: |
2.C.1) Quote 4291 - PRI Circuits, DID Services, and Other Calling Services
Quotes for primary rate interface (PRI) circuits and direct inward dial (DID) service numbers for the district-wide IP telephony system (VOIP) were sent to eight (8) vendors. Five (5) quotes were received. |
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Description:
Recommendation: It is recommended that the Duluth School Board accept the low quote meeting specification as submitted by Spectrum Enterprise in the amount of $54,731.95. |
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Attachments:
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| Subject: |
3. Policies and Regulations
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| Subject: |
3.A. New Policy 103 - Complaints-Students, Employees, Parents, Other Persons
Attached is MSBA model policy 103 - Complaints-Students, Employees, Parents, Other Persons. This policy would replace current district policy 1090 - Complaints Concerning School Personnel. |
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Description:
Recommendation: It is recommended that the Duluth School Board approve new policy 103 - first reading. |
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Attachments:
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| Subject: |
3.B. Delete Policy 1090 - Complaints Concerning School Personnel
In moving to MSBA model policies, administration is recommending the deletion of policy 1090 which will be replaced with MSBA policy 103. |
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Description:
Recommendation: It is recommended that the Duluth School Board approve the deletion of policy 1090 - first reading. |
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Attachments:
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| Subject: |
3.C. New Policy 110 - Duluth Public Schools Website Accessibility Policy Attachment pending (policy) - stay tuned
Attached is MSBA model policy 110 - Duluth Public Schools Website Accessibility Policy. As part of the Web Content Accessibility Guidelines (WCAG) 2.0 specification to make school websites accessible and ADA compliant, Duluth Public Schools is required to have and make public its Web Accessibility Policy. |
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Description:
Recommendation: It is recommended that the Duluth School Board approve new policy 110 - first reading. |
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| Subject: |
4. Contracts, Change Orders, and Leases
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| Subject: |
4.A. Contracts
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| Subject: |
4.A.1) Fueleducation
Attached is a contract with Fueleducation for online educational products and services in the amount of $30,000.00 for the period of August 13, 2018 through August 12, 2019. |
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Description:
Recommendation: It is recommended that the Duluth School Board approve the contract with Fueleducation. |
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Attachments:
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| Subject: |
4.A.2) Duluth Community School Collaborative (DCSC) and Duluth Public Schools for Collaborative Positions at Myers-Wilkins Elementary and Denfeld High School.
Attached is an agreement with DCSC in the amount of $113,000.00 for the 2018-19 school year (MWES for $63,000 and DHS for $50.000). |
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Description:
Recommendation: It is recommended that the Duluth School Board approve this contract. |
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Attachments:
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| Subject: |
4.A.3) PMA
Attached is a contract with PMA to authorize moving forward with bond refunding. |
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Description:
Recommendation: It is recommended that the Duluth School Board approve this contract. |
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Attachments:
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| Subject: |
4.B. Change Orders
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| Subject: |
4.B.1) PLACEHOLDER - Other Change Orders
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| Subject: |
4.C. Leases
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| Subject: |
4.C.1) PLACEHOLDER - The Hills
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| Subject: |
5. Resolutions
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| Subject: |
5.A. B-6-18-XXXX - Acceptance of Donations
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Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-18-XXXX. |
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Attachments:
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| Subject: |
5.B. B-6-18-XXXX - Lead in Water Program
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Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-18-XXXX. |
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Attachments:
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| Subject: |
5.C. B-6-18-XXXX - Granting Permanent Easement to the City of Duluth for Street and Utility Purposes at Lower Restormel Alley Near Lincoln Park Middle School
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Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-18-XXXX. |
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Attachments:
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| Subject: |
5.D. B-6-18-XXXX - Granting Permanent Easement to the City of Duluth for Street and Utility Purposes at Upper Restormel Alley Near Lincoln Park Middle School
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Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-18-XXXX. |
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Attachments:
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| Subject: |
5.E. B-6-18-XXXX - Minnesota State High School League (MSHSL) Resolution for Membership
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Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-18-XXXX. |
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Attachments:
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| Subject: |
5.F. B-6-18-XXXX - Converting Voter Approved Referendum Authority to Board Approved Referendum Authority
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Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-18-XXXX. |
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Attachments:
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| Subject: |
5.G. B-6-18-XXXX - Adoption of FY19 Budget
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Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-18-XXXX. |
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Attachments:
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| Subject: |
5.H. PLACEHOLDER - Sale of Property
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| Subject: |
6. Informational - These items are provided for informational purposes only; no action is required.
|
|
| Subject: |
6.A. Expenditure Contracts
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of May 2018. |
|
|
Attachments:
|
||
| Subject: |
6.B. Extension or Renewal Contracts - None
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|
| Subject: |
6.C. Revenue Contracts
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of May 2018. |
|
|
Attachments:
|
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| Subject: |
6.D. No Cost Contracts
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of May 2018. |
|
|
Attachments:
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||
| Subject: |
6.E. Change Orders Signed - None
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|
| Subject: |
6.F. Facilities Management & Capital Project Status Report
|
|
|
Attachments:
|
||
| Subject: |
6.G. Levy Referendum Update
|
|
| Subject: |
6.H. Legislative Platform Update - "New" means not listed on last month's report
|
|
|
Attachments:
|
||
| Subject: |
6.I. Property Sale Updates
|
|
|
Attachments:
|
||
| Subject: |
7. Future Items
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|
| Subject: |
7.A. Policy Updates
|
|
| Subject: |
7.B. Property/Liability/Auto Insurance Renewal (July 2018)
|
|
| Subject: |
7.C. Annual LTFM Review and Approval (July 2018)
|
|
| Subject: |
7.D. Annual Review of Grants and Donations (August 2018)
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|
| Subject: |
7.E. Little Lynx Lakewood Lease
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|
