Projector: July 21, 2015 at 6:30 PM - Business Committee - Regular School Board Meeting

Meeting Agenda

1. Financial Report

1.A. Financial Report

1.B. Approval of Payment of Claims
This item is attached as an "extra". This month you will receive reports for both May and June 2015, which will bring you up to the end of the 2014-15 fiscal year. The reports will be one month behind (rather than two months) from this point forward.

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections
WADM Projections will resume in October.

1.G. Fundraisers

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) PLACEHOLDER-Bid 1243-Laura MacArthur Hydraulic Elevator Installation
(Bid due 7/16/15 at 2:00 p.m.) Information will be sent to board members separately.

2.B. R.F.P.s

2.C. Quotes

2.C.1) Quote #4214 Ordean East Middle School 2015 Locker Room Plumbing Upgrades
OEMS 2015 Locker Room Plumbing Upgrades – Donald Holm Construction, Inc. - $45,000.00

3. Policies and Regulations

3.A. Policy 9115 - School Board Elections
It is recommended that the school board accept the changes to Policy 9115 to keep elections on an odd year cycle at this time for the second reading.

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.A.1) University of Minnesota Duluth - College in the Schools
Attached is a contract with UMD for the CITS programming for the 2015-16 school year in the amount of $57,000.00.

4.A.2) Workers Compensation and Property Liability Insurance Policies and Premium Designation
Representatives from Marsh and McLennan Companies were present to present results of their work.

4.A.3) Duluth Heritage Sports Center Renewal
Attached is an extension to the Second Addendum to the Program Agreement from September 1, 2015 to September 1, 2016 without any additional changes in the terms and conditions defined within that Agreement.

4.A.4) PEIP Insurance Renewal
Attached is a renewal of the group application for the Minnesota Public Employees Insurance Program for the period 7/1/15 through 6/30/16. Please note that the corresponding rates are increasing by 0.7%

4.A.5) K.E.Y. Zone - YMCA
Attached is a contract with the YMCA to support K.E.Y. Zone before and after school programs - at nine elementary sites for the 2015-16 school year in the approximate amount of $540,000. The funding for the program will come from money collected from participants.

4.A.6) YMCA - 21st Century Community Learning Center Programs
Attached is a contract with the YMCA to support the 21st Century Community Learning Center Programs before and after school programs at five elementary sites for the 2015-16 school year in the approximate mount of $58,218. The funding for the program will come from the 21st Century Community Learning Center grant.

4.B. Change Orders

4.C. Leases

5. Resolutions

5.A. B-7-15-3284- Acceptance of Donations to Duluth Public Schools

5.B. Resolution B-7-15-3285 - Membership in the Minnesota State High School League (MSHSL)

5.C. Resolution B-7-15-3286 - Authorized Bank Account Signer

5.D. Resolution B-7-15-3287 - Approving Duluth Public Schools Endowment Fund Bylaws Revisions

5.E. PLACEHOLDER - Sale of Property

6. Informational - These items are provided for informational purposes only and no action is required.

6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of June 2015

6.B. Revenue Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of June 2015

6.C. Other Contracts - None

6.D. Facilities Management & Capital Project Status Report

6.E. Contracts Signed in Relation to the LRFP-None

7. Future Items

7.A. Discussion Regarding Community Use of Facilities

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	July 21, 2015 at 6:30 PM - Business Committee - Regular School Board Meeting
Subject:	1. Financial Report
Subject:	1.A. Financial Report
Attachments: Financials Financials 7/1/2015 at 9:59 AM
Subject:	1.B. Approval of Payment of Claims This item is attached as an "extra". This month you will receive reports for both May and June 2015, which will bring you up to the end of the 2014-15 fiscal year. The reports will be one month behind (rather than two months) from this point forward.
Subject:	1.C. Budget Revisions
Attachments: May 2015 Budget Changes Report May 2015 Budget Changes Report 7/1/2015 at 9:59 AM
Subject:	1.D. Wire Transfers
Attachments: May 2015 Wire Transfers May 2015 Wire Transfers 7/1/2015 at 9:59 AM
Subject:	1.E. Investment Transactions
Attachments: Investment Activity 0515 Investment Activity 0515 7/1/2015 at 10:00 AM
Subject:	1.F. WADM Projections WADM Projections will resume in October.
Subject:	1.G. Fundraisers
Attachments: Fund Raisers Fund Raisers 7/1/2015 at 10:18 AM
Subject:	2. Bids, R.F.P.s and Quotes Reports
Subject:	2.A. Bids
Subject:	2.A.1) PLACEHOLDER-Bid 1243-Laura MacArthur Hydraulic Elevator Installation (Bid due 7/16/15 at 2:00 p.m.) Information will be sent to board members separately.
Subject:	2.B. R.F.P.s
Subject:	2.C. Quotes
Subject:	2.C.1) Quote #4214 Ordean East Middle School 2015 Locker Room Plumbing Upgrades OEMS 2015 Locker Room Plumbing Upgrades – Donald Holm Construction, Inc. - $45,000.00
Description: Recommendation: It is recommended the School Baord approve entering into a contract with the firm listed above based on their low responsive quote as shown on the Quote Tab and Letter of Recommendation, as provided in response to Quote #4214 – Ordean East Middle School 2015 Locker Room Plumbing Upgrades.
Attachments: 4214 - SB Memo - OEMS Locker Room Plumbing Upgrades 4214 - SB Memo - OEMS Locker Room Plumbing Upgrades 7/14/2015 at 3:24 PM 4214 - Quote Tab OEMS Locker Room Plumbing Upgrades (1) 4214 - Quote Tab OEMS Locker Room Plumbing Upgrades (1) 7/14/2015 at 3:24 PM
Subject:	3. Policies and Regulations
Subject:	3.A. Policy 9115 - School Board Elections It is recommended that the school board accept the changes to Policy 9115 to keep elections on an odd year cycle at this time for the second reading.
Description: Recommendation: It is recommended that the school board accept the changes to Policy 9115 for the second reading.
Attachments: 9115 Elections 9115 Elections 7/1/2015 at 10:37 AM
Subject:	4. Contracts, Change Orders, and Leases
Subject:	4.A. Contracts
Subject:	4.A.1) University of Minnesota Duluth - College in the Schools Attached is a contract with UMD for the CITS programming for the 2015-16 school year in the amount of $57,000.00.
Description: Recommendation: It is recommended that the Duluth School Board approve the contract with UMD in the amount of $57,000.00 for CITS programming.
Attachments: UMD CITS UMD CITS 7/8/2015 at 10:30 AM
Subject:	4.A.2) Workers Compensation and Property Liability Insurance Policies and Premium Designation Representatives from Marsh and McLennan Companies were present to present results of their work.
Description: Recommendation: It is recommended that the Duluth School Board approve the Workers Compensation and Property Liability Insurance Policies and Premium Designation as presented.
Attachments: 2015-16 Insurance Proposal Summary (1) 2015-16 Insurance Proposal Summary (1) 7/8/2015 at 9:41 AM MLG Cyber Liability Proposal Summary MLG Cyber Liability Proposal Summary 7/8/2015 at 9:41 AM
Subject:	4.A.3) Duluth Heritage Sports Center Renewal Attached is an extension to the Second Addendum to the Program Agreement from September 1, 2015 to September 1, 2016 without any additional changes in the terms and conditions defined within that Agreement.
Description: Recommendation: It is recommended that the Duluth School board approve renewing the contract with the Duluth Heritage Sports Center.
Attachments: Duluth Heritage Sports Center Duluth Heritage Sports Center 7/8/2015 at 11:01 AM
Subject:	4.A.4) PEIP Insurance Renewal Attached is a renewal of the group application for the Minnesota Public Employees Insurance Program for the period 7/1/15 through 6/30/16. Please note that the corresponding rates are increasing by 0.7%
Description: Recommendation: It is recommended that the Duluth School Board approve the PEIP Insurance renewal.
Attachments: PEIP APP PEIP APP 7/8/2015 at 2:53 PM
Subject:	4.A.5) K.E.Y. Zone - YMCA Attached is a contract with the YMCA to support K.E.Y. Zone before and after school programs - at nine elementary sites for the 2015-16 school year in the approximate amount of $540,000. The funding for the program will come from money collected from participants.
Description: Recommendation: It is recommended that the Duluth School Board approve the contract with the YMCA for K.E.Y. Zone services.
Attachments: Key Zone YMCA Key Zone YMCA 7/8/2015 at 2:35 PM
Subject:	4.A.6) YMCA - 21st Century Community Learning Center Programs Attached is a contract with the YMCA to support the 21st Century Community Learning Center Programs before and after school programs at five elementary sites for the 2015-16 school year in the approximate mount of $58,218. The funding for the program will come from the 21st Century Community Learning Center grant.
Description: Recommendation: It is recommended that the Duluth School Board approve the contract with the YMCA to support the 21st Century Community Learning Center Programs.
Attachments: 21st Century Grant YMCA 21st Century Grant YMCA 7/8/2015 at 2:35 PM
Subject:	4.B. Change Orders
Subject:	4.C. Leases
Subject:	5. Resolutions
Subject:	5.A. B-7-15-3284- Acceptance of Donations to Duluth Public Schools
Description: Recommendation: It is recommended that the Duluth School Board approve resolution B-7-15-3284- Acceptance of Donations to Duluth Public Schools.
Attachments: Donation Resolution Donation Resolution 7/8/2015 at 12:01 PM Donations List (Autosaved) Donations List (Autosaved) 7/8/2015 at 9:56 AM
Subject:	5.B. Resolution B-7-15-3285 - Membership in the Minnesota State High School League (MSHSL)
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-7-15-3285 Membership in the MSHSL.
Attachments: MSHSL Resolution MSHSL Resolution 7/8/2015 at 10:27 AM
Subject:	5.C. Resolution B-7-15-3286 - Authorized Bank Account Signer
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-7-15-3286 - Authorized Bank Account Signer
Attachments: Acct Signer Resolution 201507 Acct Signer Resolution 201507 7/8/2015 at 9:59 AM
Subject:	5.D. Resolution B-7-15-3287 - Approving Duluth Public Schools Endowment Fund Bylaws Revisions
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-7-15-3287 - Approving Duluth Public Schools Endowment Fund Bylaws Revisions
Attachments: Endowment Fund Bylaws Resolution Endowment Fund Bylaws Resolution 7/8/2015 at 12:01 PM DPSEF Amended Bylaws DPSEF Amended Bylaws 7/8/2015 at 9:59 AM
Subject:	5.E. PLACEHOLDER - Sale of Property
Subject:	6. Informational - These items are provided for informational purposes only and no action is required.
Subject:	6.A. Expenditure Contracts Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of June 2015
Attachments: Expenditure Contracts Expenditure Contracts 7/8/2015 at 10:01 AM Expenditure Contracts Expenditure Contracts 7/8/2015 at 10:28 AM
Subject:	6.B. Revenue Contracts Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of June 2015
Attachments: Revenue Contracts Revenue Contracts 7/8/2015 at 10:01 AM Revenue Contracts Revenue Contracts 7/8/2015 at 10:28 AM
Subject:	6.C. Other Contracts - None
Subject:	6.D. Facilities Management & Capital Project Status Report
Attachments: June FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT June FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT 7/14/2015 at 3:48 PM May 2015 Fund 6 May 2015 Fund 6 7/1/2015 at 1:20 PM
Subject:	6.E. Contracts Signed in Relation to the LRFP-None
Subject:	7. Future Items
Subject:	7.A. Discussion Regarding Community Use of Facilities

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