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Meeting Agenda
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CALL TO ORDER AND ROLL CALL
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•PLEDGE OF ALLEGIANCE
•TEXAS PLEDGE •PRAYER |
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PUBLIC HEARING
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1. Public hearing to discuss the 2022-2023 Texas Academic Performance Report (TAPR)
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CITIZENS TO BE HEARD
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TEA REMARKS
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SUPERINTENDENT'S REMARKS (NO ACTION / REPORT ONLY)
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BOARD PRESIDENT'S REMARKS (NO ACTION / REPORT ONLY)
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RECOGNITIONS
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1. SSAISD Elementary UIL Academics Event
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PRESENTATIONS / REPORTS
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1. February 2024 Financials
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2. February 2024 Quarterly Investment Report
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3. TEA District Needs Assessment
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4. 2024-2025 Financial Planning - Addressing the district’s deficit
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5. Future Planning on Consolidated Campuses
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CONSENT
Policy BE (Local) states that the consent agenda shall include items of a routine and/or recurring nature grouped together under one action item. All such items shall be acted upon by one vote without separate discussion, unless a Board Member requests that an item be withdrawn for individual consideration. The remaining items shall be adopted under a single motion and vote. |
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1. Approve the Board Meeting Minutes
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1.A. February 21, 2024 Regular Called
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1.B. February 22, 2024 Special Called
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1.C. February 26, 2024 Special Called
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2. Approval of RFP 2023-22 District Wide Copier /Multifunctional Device (MFD) Fleet Services
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3. Approval of RFQ 2023-17 Architectural Services
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4. Discussion and possible action to approve the purchase of HVAC equipment from Trane for Benavidez Elementary using SSAISD RFP# 2023-10 HVAC and Mechanical Trade Services.
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5. Approval of RFQ 2023-18 Financial Advisor Services
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6. Approval of RFP 2023-14 3M Safety and Security Window Film Installation Alternate
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7. Approval to Submit Application to the Texas Education Agency (TEA) for Attendance Waivers for the Low Attendance Days at all campuses on January 16, 2024
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8. Amendment of contract with Sanchez & Wilson
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DISCUSSION AND POSSIBLE ACTION
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1. Budget Amendment
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2. SSAISD Board District Goals
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3. SSAISD Student Outcome Goals
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4. Update to Policy AE(Local)
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CLOSED / EXECUTIVE SESSION
NOTICE: The Board of Trustees may elect to go into Closed Meeting any time during the meeting to discuss matters listed on the Agenda when authorized by the provisions of the Open Meetings Act, Chapter 551 of the Texas Government Code. In the event the Board of Trustees elects to go into Closed Meeting regarding an Agenda Item, the Board of Trustees will hold a Closed Meeting to discuss individual personnel matters including termination, litigation and other matters the Board deems necessary. Upon completion of Closed Meeting, the Board of Trustees may, in the open session, take such action as appropriate on items discussed in a Closed Meeting. If, during the course of the meeting, any discussion of any item listed on the agenda should be held in Closed Meeting, the Board will convene in such Closed Meeting in accordance with Texas Government Code Sections 551.001 - 551.088. The Board members may take action in the open portion of the meeting on items discussed in the Closed Meeting but no action will be taken in closed session. The Board will return to open session and take appropriate action, if any, on items discussed in closed session. No Action will be taken in closed session. Further, Board Members are reminded that all items discussed in closed session must remain confidential so as to avoid liability to the district. The Board will consider and discuss, the following items: Closed Meeting pursuant to the Texas Open Meetings Act, Texas Government Code §§ 551.071, 551.072, 551.074, 551.076, 551.082, and 551.0821 |
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1. Discussion concerning personnel matters pursuant to Texas Government Code Section 551.074.
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OPEN SESSION
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1. Reconvene from Executive Session for action relative to items considered during Executive Session
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ADJOURNMENT
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NOTICE: The Board of Trustees may elect to go into Closed Meeting any time during the meeting to discuss matters listed on the Agenda when authorized by the provisions of the Open Meetings Act, Chapter 551 of the Texas Government Code. In the event the Board of Trustees elects to go into Closed Meeting regarding an Agenda Item, the Board of Trustees will hold a Closed Meeting to discuss individual personnel matters including termination, litigation and other matters the Board deems necessary. Upon completion of Closed Meeting, the Board of Trustees may, in the open session, take such action as appropriate on items discussed in a Closed Meeting. If, during the course of the meeting, any discussion of any item listed on the agenda should be held in Closed Meeting, the Board will convene in such Closed Meeting in accordance with Texas Government Code Sections 551.001 - 551.088. The Board members may take action in the open portion of the meeting on items discussed in the Closed Meeting but no action will be taken in closed session.
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Agenda Item Details
Reload Your Meeting
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| Meeting: | March 27, 2024 at 6:00 PM - Regular Meeting | |
| Subject: |
CALL TO ORDER AND ROLL CALL
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|
| Subject: |
•PLEDGE OF ALLEGIANCE
•TEXAS PLEDGE •PRAYER |
|
| Subject: |
PUBLIC HEARING
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|
| Subject: |
1. Public hearing to discuss the 2022-2023 Texas Academic Performance Report (TAPR)
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| Presenter: |
Millicent Marcha, Chief Academic Officer & Joel Gaines, Executive Director of Curriculum & Instruction
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Attachments:
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| Subject: |
CITIZENS TO BE HEARD
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| Subject: |
TEA REMARKS
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| Subject: |
SUPERINTENDENT'S REMARKS (NO ACTION / REPORT ONLY)
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| Subject: |
BOARD PRESIDENT'S REMARKS (NO ACTION / REPORT ONLY)
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| Subject: |
RECOGNITIONS
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| Subject: |
1. SSAISD Elementary UIL Academics Event
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| Presenter: |
Alexis LaFosse, Director of Communications and Marketing
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Attachments:
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| Subject: |
PRESENTATIONS / REPORTS
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| Subject: |
1. February 2024 Financials
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| Presenter: |
Tony Kingman, Chief Financial Officer
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Attachments:
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| Subject: |
2. February 2024 Quarterly Investment Report
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| Presenter: |
Tony Kingman, Chief Financial Officer
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Attachments:
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| Subject: |
3. TEA District Needs Assessment
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| Presenter: |
Dr. Abe Saavedra, TEA Conservator
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| Subject: |
4. 2024-2025 Financial Planning - Addressing the district’s deficit
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| Presenter: |
Tony Kingman, Chief Financial Officer
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Attachments:
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| Subject: |
5. Future Planning on Consolidated Campuses
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| Presenter: |
Andy A. Rocha - Executive Director of Operations
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Attachments:
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| Subject: |
CONSENT
Policy BE (Local) states that the consent agenda shall include items of a routine and/or recurring nature grouped together under one action item. All such items shall be acted upon by one vote without separate discussion, unless a Board Member requests that an item be withdrawn for individual consideration. The remaining items shall be adopted under a single motion and vote. |
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| Subject: |
1. Approve the Board Meeting Minutes
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| Presenter: |
Michelle Martinez, Senior Executive Assistant
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| Subject: |
1.A. February 21, 2024 Regular Called
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| Presenter: |
Michelle Martinez, Senior Executive Assistant
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Attachments:
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| Subject: |
1.B. February 22, 2024 Special Called
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| Presenter: |
Michelle Martinez, Senior Executive Assistant
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Attachments:
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| Subject: |
1.C. February 26, 2024 Special Called
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| Presenter: |
Michelle Martinez, Senior Executive Assistant
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Attachments:
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| Subject: |
2. Approval of RFP 2023-22 District Wide Copier /Multifunctional Device (MFD) Fleet Services
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| Presenter: |
Tony Kingman, Chief Financial Officer
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Attachments:
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| Subject: |
3. Approval of RFQ 2023-17 Architectural Services
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| Presenter: |
Tony Kingman, Chief Financial Officer
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Attachments:
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| Subject: |
4. Discussion and possible action to approve the purchase of HVAC equipment from Trane for Benavidez Elementary using SSAISD RFP# 2023-10 HVAC and Mechanical Trade Services.
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| Presenter: |
Andy A. Rocha - Executive Director of Operations
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Attachments:
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| Subject: |
5. Approval of RFQ 2023-18 Financial Advisor Services
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| Presenter: |
Tony Kingman, Chief Financial Officer
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Attachments:
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| Subject: |
6. Approval of RFP 2023-14 3M Safety and Security Window Film Installation Alternate
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| Presenter: |
Tony Kingman, Chief Financial Officer
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Attachments:
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| Subject: |
7. Approval to Submit Application to the Texas Education Agency (TEA) for Attendance Waivers for the Low Attendance Days at all campuses on January 16, 2024
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| Presenter: |
Millicent Marcha, Chief Academic Officer
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Attachments:
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| Subject: |
8. Amendment of contract with Sanchez & Wilson
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Attachments:
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| Subject: |
DISCUSSION AND POSSIBLE ACTION
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| Subject: |
1. Budget Amendment
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| Presenter: |
Tony Kingman, Chief Financial Officer
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Attachments:
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| Subject: |
2. SSAISD Board District Goals
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Attachments:
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| Subject: |
3. SSAISD Student Outcome Goals
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| Presenter: |
Millicent Marcha, Chief Academic Officer
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Attachments:
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| Subject: |
4. Update to Policy AE(Local)
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| Presenter: |
Millicent Marcha, Chief Academic Officer
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Attachments:
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| Subject: |
CLOSED / EXECUTIVE SESSION
NOTICE: The Board of Trustees may elect to go into Closed Meeting any time during the meeting to discuss matters listed on the Agenda when authorized by the provisions of the Open Meetings Act, Chapter 551 of the Texas Government Code. In the event the Board of Trustees elects to go into Closed Meeting regarding an Agenda Item, the Board of Trustees will hold a Closed Meeting to discuss individual personnel matters including termination, litigation and other matters the Board deems necessary. Upon completion of Closed Meeting, the Board of Trustees may, in the open session, take such action as appropriate on items discussed in a Closed Meeting. If, during the course of the meeting, any discussion of any item listed on the agenda should be held in Closed Meeting, the Board will convene in such Closed Meeting in accordance with Texas Government Code Sections 551.001 - 551.088. The Board members may take action in the open portion of the meeting on items discussed in the Closed Meeting but no action will be taken in closed session. The Board will return to open session and take appropriate action, if any, on items discussed in closed session. No Action will be taken in closed session. Further, Board Members are reminded that all items discussed in closed session must remain confidential so as to avoid liability to the district. The Board will consider and discuss, the following items: Closed Meeting pursuant to the Texas Open Meetings Act, Texas Government Code §§ 551.071, 551.072, 551.074, 551.076, 551.082, and 551.0821 |
|
| Subject: |
1. Discussion concerning personnel matters pursuant to Texas Government Code Section 551.074.
|
|
| Subject: |
OPEN SESSION
|
|
| Subject: |
1. Reconvene from Executive Session for action relative to items considered during Executive Session
|
|
| Subject: |
ADJOURNMENT
|
|
| Subject: |
NOTICE: The Board of Trustees may elect to go into Closed Meeting any time during the meeting to discuss matters listed on the Agenda when authorized by the provisions of the Open Meetings Act, Chapter 551 of the Texas Government Code. In the event the Board of Trustees elects to go into Closed Meeting regarding an Agenda Item, the Board of Trustees will hold a Closed Meeting to discuss individual personnel matters including termination, litigation and other matters the Board deems necessary. Upon completion of Closed Meeting, the Board of Trustees may, in the open session, take such action as appropriate on items discussed in a Closed Meeting. If, during the course of the meeting, any discussion of any item listed on the agenda should be held in Closed Meeting, the Board will convene in such Closed Meeting in accordance with Texas Government Code Sections 551.001 - 551.088. The Board members may take action in the open portion of the meeting on items discussed in the Closed Meeting but no action will be taken in closed session.
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