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Meeting Agenda
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I. Determination of Quorum and Call to Order
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II. Pledge of Allegiance
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III. Reading of the Minutes
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III.A. Regular Board of Trustee meeting minutes from April 16, 2024
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IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
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V. Special Items
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V.A. Swearing in of Trustees
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V.B. Recognition for years of service for Trustee Gertson - Betty McCrohan
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V.C. Reports from Board Committees
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V.C.1. Board Evaluation Committee - Betty McCrohan
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VI. Presentations, Awards, and/or President's Report
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VI.A. Retirement Resolution for Pam Armentrout
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VI.B. Retirement Resolution for Nora Chalue
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VI.C. Retirement Resolution for Bryce Kocian
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VI.D. Retirement Resolution for Mary McClelland
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VI.E. Dini Spheris-Major Gifts Planing Final Report and Strategy - Michelle Buchanan
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VI.F. Update on Physical Plant Projects - Mike Feyen
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VI.G. Report on Senate Bill 17 - Betty McCrohan
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VI.H. Report on Governor's Executive Order GA 44 - Betty McCrohan
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VI.I. 88th Legislative Session Policy Priorities - Betty McCrohan
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VII. Student Success
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VIII. Reports to the Board
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VIII.A. Financial Reports
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VIII.B. Management Reports
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VIII.B.1. Financial Aid Report
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VIII.B.2. Testing Report
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VIII.C. Reports from College Governance Councils
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VIII.C.1. February 6, 2024 Faculty Council Meeting Minutes
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VIII.C.2. March 5, 2024 Faculty Council Meeting Minutes
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VIII.C.3. April 2, 2024 Faculty Council Meeting Minutes
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IX. CONSENT AGENDA
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X. Matters Relating to General Administration
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XI. Matters Relating to Academic Affairs
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XI.A. Approve Science-Related Lab Fee Refunds & Increase Certain Lab Fees
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XII. Matters Relating to Administrative Services
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XII.A. Accept the proposal from CSF Engineering to evaluate the building foundation at the Richmond Campus with approved funds ($27,400.00 - Transfer from the Plant Repair and Replacement Fund)
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XII.B. Approve the increase to board fees charged to students living on campus from $1,800.00 a semester to $1,900.00 a semester beginning with the fall of 2024 ($400,000.00 in revenue - Auxiliary Fund Budget for 2024 - 2025)
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XII.C. Approve an increase to Frankie Hall and Mullins Hall room rates charged to students living on campus from $1,000.00 a semester to $1,100.00 a semester beginning with the fall of 2024 ($242,000.00 in revenue - Auxiliary Fund Budget for 2024 - 2025)
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XII.D. Approve the recommended increase from Great Western Dining to the student's cafeteria board plan from $13.83 to $14.31 per day beginning with the fall of 2024 ($382,000.00 - Auxiliary Fund Budget for 2024 - 2025)
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XII.E. Recommend approval of Order of Election for the Board of Trustees Runoff Election
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XIII. Matters Relating to Strategy, Enrollment Management and Technology
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XIII.A. Approve the contract with Strata Information Group to provide staff augmentation services for DBA and functional support ($28,800.00 - FY2024 Operating Budget)
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XIII.B. Review and reaffirm the Wharton County Junior College Mission Statement (N/A)
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XIII.C. Approve the refresh of equipment in three campus computer labs to adequately support the Engineering Design program and Student Learning Centers ($64,845.19 - Transfer from MIS Fund)
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XIII.D. Approve the RockIT proposal to complete Phase 1 of the WCJC network infrastructure upgrade on the Richmond Campus ($185,866.18 - Transfer from MIS Fund: $176,866.18 project; $9,000.00 contingency)
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XIV. Matters Relating to Personnel
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XIV.A. Board of Trustees
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XIV.B. Office of President
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XIV.B.1. Amanda Allen received a change in title/assignment from regular, full time Vice President of Strategy, Enrollment Management and Technology, VP-13-66 to regular, full time Executive Vice President, VP-15-145 effective May 1, 2024
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XIV.B.2. Leigh Ann Collins received a salary adjustment as Vice President of Instruction from VP-13-89 to VP-13-130, effective May 1, 2024
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XIV.C. Office of Academic Affairs
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XIV.C.1. Donna Falloon received a change in title/assignment from part-time Instructor of Business Office Technology to regular, full-time Instructor of Business Office Technology, FAAC-7-10, effective August 19, 2024
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XIV.C.2. Patricia Garcia-Estrada received a change in title/assignment from part-time Dental Hygiene Instructor, Supervising Dentist to regular, full-time Dental Hygiene Instructor, Supervising Dentist, FAC-7-48, effective August 19, 2024
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XIV.C.3. Benjamin Johnson employed as regular, full-time Instructor of Biology, FAC-7-10, effective August 19, 2024
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XIV.C.4. Kimberly Kirby received a change in title/assignment from temporary, full-time Developmental Math Instructor, FAC-1-10, to regular, full-time Developmental Math Instructor, FAC-1-10, effective August 19, 2024
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XIV.C.5. Lindsey McPherson received a change in title/assignment from regular, full-time Dean of Student Success, D-15-37 to regular, full-time Associate Vice President of Academic Affairs, VP-5-65, effective May 1, 2024
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XIV.D. Office of Administrative Services
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XIV.D.1. Gloria Vela received a change in title/assignment from regular, full-time Grant Accountant, AA-1-40 to regular, full-time Grant Manager, AA-15-40, effective May 1, 2024
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XIV.E. Office of Strategy, Enrollment Management and Technology
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XV. END OF CONSENT AGENDA
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XVI. Paid Professional Assignments
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XVI.A. Information Item:
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XVI.A.1. Paid Professional Assignment for Cynthia Ward, Assisting in the Business Office/Finance areas with the Executive Administration reorganization while advertising for the VP of Administrative Services, May 1, 2024 - August 31, 2024 - $8,000.00
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XVI.A.2. Paid Professional Assignment for Brian Trinh, Chemical Hygiene Officer (CHO), Spring 2024 - $2,100.00
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XVI.A.3. Paid Professional Assignment for Jesi Ramirez, Assistant for College Readiness Math Department, Spring 2024 - $3,500.00
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XVI.A.4. Paid Professional Assignment for Kerri Novak, Additional duties/responsibilities related to HR vacancies, April 2024 to May 2024 - $2,000.00
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XVI.A.5. Paid Professional Assignment for Carol Derkowski, Site Director for Regional Student Board Exam (CRDTS), May 16-18 2024 - $490.00
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XVI.A.6. Paid Professional Assignment for Pam Dobbs, Site Coordinator for Regional Student Board Exam (CRDTS), May 16-18, 2024 - $1,120.00
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XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
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XVIII. Consideration and possible action on items discussed in closed session
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XIX. Discuss Matters Relating to Formal Policy
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XX. Adjourn
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Agenda Item Details
Reload Your Meeting
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|---|---|---|
| Meeting: | May 21, 2024 at 6:30 PM - Regular Board Meeting | |
| Subject: |
I. Determination of Quorum and Call to Order
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|
| Subject: |
II. Pledge of Allegiance
|
|
| Subject: |
III. Reading of the Minutes
|
|
| Subject: |
III.A. Regular Board of Trustee meeting minutes from April 16, 2024
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|
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Attachments:
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||
| Subject: |
IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
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Description:
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting. |
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| Subject: |
V. Special Items
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| Subject: |
V.A. Swearing in of Trustees
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|
| Subject: |
V.B. Recognition for years of service for Trustee Gertson - Betty McCrohan
|
|
| Subject: |
V.C. Reports from Board Committees
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|
| Subject: |
V.C.1. Board Evaluation Committee - Betty McCrohan
|
|
| Subject: |
VI. Presentations, Awards, and/or President's Report
|
|
| Subject: |
VI.A. Retirement Resolution for Pam Armentrout
|
|
|
Attachments:
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||
| Subject: |
VI.B. Retirement Resolution for Nora Chalue
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|
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Attachments:
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||
| Subject: |
VI.C. Retirement Resolution for Bryce Kocian
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Attachments:
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||
| Subject: |
VI.D. Retirement Resolution for Mary McClelland
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Attachments:
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||
| Subject: |
VI.E. Dini Spheris-Major Gifts Planing Final Report and Strategy - Michelle Buchanan
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|
| Subject: |
VI.F. Update on Physical Plant Projects - Mike Feyen
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|
| Subject: |
VI.G. Report on Senate Bill 17 - Betty McCrohan
|
|
| Subject: |
VI.H. Report on Governor's Executive Order GA 44 - Betty McCrohan
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|
| Subject: |
VI.I. 88th Legislative Session Policy Priorities - Betty McCrohan
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|
| Subject: |
VII. Student Success
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|
| Subject: |
VIII. Reports to the Board
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|
| Subject: |
VIII.A. Financial Reports
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Attachments:
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||
| Subject: |
VIII.B. Management Reports
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| Subject: |
VIII.B.1. Financial Aid Report
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Attachments:
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| Subject: |
VIII.B.2. Testing Report
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Attachments:
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| Subject: |
VIII.C. Reports from College Governance Councils
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|
| Subject: |
VIII.C.1. February 6, 2024 Faculty Council Meeting Minutes
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|
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Attachments:
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||
| Subject: |
VIII.C.2. March 5, 2024 Faculty Council Meeting Minutes
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Attachments:
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||
| Subject: |
VIII.C.3. April 2, 2024 Faculty Council Meeting Minutes
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Attachments:
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| Subject: |
IX. CONSENT AGENDA
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Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
||
| Subject: |
X. Matters Relating to General Administration
|
|
| Subject: |
XI. Matters Relating to Academic Affairs
|
|
| Subject: |
XI.A. Approve Science-Related Lab Fee Refunds & Increase Certain Lab Fees
|
|
|
Attachments:
|
||
| Subject: |
XII. Matters Relating to Administrative Services
|
|
| Subject: |
XII.A. Accept the proposal from CSF Engineering to evaluate the building foundation at the Richmond Campus with approved funds ($27,400.00 - Transfer from the Plant Repair and Replacement Fund)
|
|
|
Attachments:
|
||
| Subject: |
XII.B. Approve the increase to board fees charged to students living on campus from $1,800.00 a semester to $1,900.00 a semester beginning with the fall of 2024 ($400,000.00 in revenue - Auxiliary Fund Budget for 2024 - 2025)
|
|
|
Attachments:
|
||
| Subject: |
XII.C. Approve an increase to Frankie Hall and Mullins Hall room rates charged to students living on campus from $1,000.00 a semester to $1,100.00 a semester beginning with the fall of 2024 ($242,000.00 in revenue - Auxiliary Fund Budget for 2024 - 2025)
|
|
|
Attachments:
|
||
| Subject: |
XII.D. Approve the recommended increase from Great Western Dining to the student's cafeteria board plan from $13.83 to $14.31 per day beginning with the fall of 2024 ($382,000.00 - Auxiliary Fund Budget for 2024 - 2025)
|
|
|
Attachments:
|
||
| Subject: |
XII.E. Recommend approval of Order of Election for the Board of Trustees Runoff Election
|
|
| Subject: |
XIII. Matters Relating to Strategy, Enrollment Management and Technology
|
|
| Subject: |
XIII.A. Approve the contract with Strata Information Group to provide staff augmentation services for DBA and functional support ($28,800.00 - FY2024 Operating Budget)
|
|
|
Attachments:
|
||
| Subject: |
XIII.B. Review and reaffirm the Wharton County Junior College Mission Statement (N/A)
|
|
|
Attachments:
|
||
| Subject: |
XIII.C. Approve the refresh of equipment in three campus computer labs to adequately support the Engineering Design program and Student Learning Centers ($64,845.19 - Transfer from MIS Fund)
|
|
|
Attachments:
|
||
| Subject: |
XIII.D. Approve the RockIT proposal to complete Phase 1 of the WCJC network infrastructure upgrade on the Richmond Campus ($185,866.18 - Transfer from MIS Fund: $176,866.18 project; $9,000.00 contingency)
|
|
|
Attachments:
|
||
| Subject: |
XIV. Matters Relating to Personnel
|
|
| Subject: |
XIV.A. Board of Trustees
|
|
| Subject: |
XIV.B. Office of President
|
|
| Subject: |
XIV.B.1. Amanda Allen received a change in title/assignment from regular, full time Vice President of Strategy, Enrollment Management and Technology, VP-13-66 to regular, full time Executive Vice President, VP-15-145 effective May 1, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.B.2. Leigh Ann Collins received a salary adjustment as Vice President of Instruction from VP-13-89 to VP-13-130, effective May 1, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.C. Office of Academic Affairs
|
|
| Subject: |
XIV.C.1. Donna Falloon received a change in title/assignment from part-time Instructor of Business Office Technology to regular, full-time Instructor of Business Office Technology, FAAC-7-10, effective August 19, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.2. Patricia Garcia-Estrada received a change in title/assignment from part-time Dental Hygiene Instructor, Supervising Dentist to regular, full-time Dental Hygiene Instructor, Supervising Dentist, FAC-7-48, effective August 19, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.3. Benjamin Johnson employed as regular, full-time Instructor of Biology, FAC-7-10, effective August 19, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.4. Kimberly Kirby received a change in title/assignment from temporary, full-time Developmental Math Instructor, FAC-1-10, to regular, full-time Developmental Math Instructor, FAC-1-10, effective August 19, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.5. Lindsey McPherson received a change in title/assignment from regular, full-time Dean of Student Success, D-15-37 to regular, full-time Associate Vice President of Academic Affairs, VP-5-65, effective May 1, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.D. Office of Administrative Services
|
|
| Subject: |
XIV.D.1. Gloria Vela received a change in title/assignment from regular, full-time Grant Accountant, AA-1-40 to regular, full-time Grant Manager, AA-15-40, effective May 1, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.E. Office of Strategy, Enrollment Management and Technology
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|
| Subject: |
XV. END OF CONSENT AGENDA
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|
| Subject: |
XVI. Paid Professional Assignments
|
|
| Subject: |
XVI.A. Information Item:
|
|
| Subject: |
XVI.A.1. Paid Professional Assignment for Cynthia Ward, Assisting in the Business Office/Finance areas with the Executive Administration reorganization while advertising for the VP of Administrative Services, May 1, 2024 - August 31, 2024 - $8,000.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.2. Paid Professional Assignment for Brian Trinh, Chemical Hygiene Officer (CHO), Spring 2024 - $2,100.00
|
|
| Subject: |
XVI.A.3. Paid Professional Assignment for Jesi Ramirez, Assistant for College Readiness Math Department, Spring 2024 - $3,500.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.4. Paid Professional Assignment for Kerri Novak, Additional duties/responsibilities related to HR vacancies, April 2024 to May 2024 - $2,000.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.5. Paid Professional Assignment for Carol Derkowski, Site Director for Regional Student Board Exam (CRDTS), May 16-18 2024 - $490.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.6. Paid Professional Assignment for Pam Dobbs, Site Coordinator for Regional Student Board Exam (CRDTS), May 16-18, 2024 - $1,120.00
|
|
|
Attachments:
|
||
| Subject: |
XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
|
|
| Subject: |
XVIII. Consideration and possible action on items discussed in closed session
|
|
| Subject: |
XIX. Discuss Matters Relating to Formal Policy
|
|
| Subject: |
XX. Adjourn
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|
