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Meeting Agenda
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I. Determination of Quorum and Call to Order
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II. Pledge of Allegiance
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III. Reading of the Minutes
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III.A. October 17, 2023 Board of Trustee Regular Meeting Minutes
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IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
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V. Special Items
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V.A. Approve the external audit FY 2023
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V.B. Approve to cancel the December 19, 2023 Board of Trustee meeting
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V.C. Board Evaluation - Dr. Sue Zanne Williamson Urbis
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V.D. Reports from Board Committees
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VI. Presentations, Awards, and/or President's Report
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VI.A. Retirement Resolution for Kay Gardner
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VI.B. Physical Plant Update - Bryce Kocian
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VI.C. President's Report
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VII. Student Success
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VII.A. Fall 2023 Institutional Effectiveness Newsletter - Dr. Amanda Allen
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VIII. Reports to the Board
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VIII.A. Financial Reports
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VIII.A.1. October 2023 Monthly Financials
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VIII.B. Management Reports
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VIII.B.1. Financial Aid Report
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VIII.B.2. Testing Report
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VIII.C. Reports from College Governance Councils
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VIII.C.1. October 2, 2023 Faculty Council Meeting Minutes
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IX. CONSENT AGENDA
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X. Matters Relating to General Administration
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X.A. Approve 2023-2026 renewal submitted by Halogen (Cornerstone) to provide the college's automated platform for all administrative and staff employees self-evaluations and supervisory performance evaluations required by College policy for a period of 3 years ($132,282.10-total (annual cost for 2023-2024 $41,961.01; 2024-2025 $44,059.06; 2025-2026 $46,262.02) - Unrestricted Operating Budget)
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X.B. Notify the Board of Trustees that WCJC has been awarded funding from the Johnson Foundation to fund direct scholarships to students in the Allied Health programs ($500,000.00)
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X.C. Notify the Board of Trustees that WCJC has been awarded funding from the Johnson Foundation to purchase an immersive simulation lab for the Allied Health department ($107,000.00)
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XI. Matters Relating to Academic Affairs
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XI.A. Approve proposed academic calendar for 2024 - 2025 (N/A)
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XI.B. Approve addition of $99 course fee for PTHA 2339, effective fall 2024 ($99 course exam fee per 16 students = $1,584.00; course fee offsets exam cost)
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XI.C. Approve the Course Share Rate of $90.00 per semester credit hour, effective spring 2024 (Non)
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XI.D. Approve the Reorganization of the Office of Continuing Education, effective January 2024 (No additional cost to the institution)
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XI.E. Approve Extension of Supervising Dentist Contract to 10.5-Months, effective Jan. 2024 ($25,000.00 from AY24 budget; (AY24 budget $63,550.00 for 9-mos.-contract; $2,100.00 PT faculty summer course = $65,650.00; add $25,000.00 to attract applicants for salary of $90,475.00))
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XII. Matters Relating to Administrative Services
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XII.A. Approve the proposal submitted by Atlas Universal, Inc. for the reroofing of the Duson-Hanson Fine Arts Building ($1,388,324.00 - Transfer from the Plant Repair and Replacement Fund)
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XII.B. Approve Abel Design Group to develop plans and bid specifications for the renovation of the space in Bay City to house the Construction Trades classes that will be offered (estimated $140,000.00 plus reimbursables- State of Texas Special Appropriation)
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XII.C. Approve the sealed proposal from Patterson Dental to provide the Dental Hygiene program with a 3D dental x-ray unit with panoramic & cephalometric imaging ($96,219.58 - The M.G. and Lillie Johnson Foundation Grant Funds)
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|
XII.D. Replace the boiler in the Duson Hansen Fine Arts Building ($57,000.00 - Transfer from the Plant Repair and Replacement Fund)
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XII.E. Approve the upgrade of Business Office Accountant position ($14,878.00 - Current Unrestricted Operating Budget)
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|
XII.F. Approve the update to the Security and Public Safety Department to include adding a Communication Specialist and increase in pay grades to the full-time non-commissioned security officers (Approximately $60,400.00 - Unrestricted Fund Budget)
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XIII. Matters Relating to Strategy, Enrollment Management and Technology
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XIII.A. Approve the reorganization of the Office of Financial Aid (Current FY 2024 operating budget. Potential maximum increase of $12,000.00 in FY 2025 operating budget)
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XIV. Matters Relating to Personnel
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XIV.A. Board of Trustees
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XIV.B. Office of President
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XIV.C. Office of Academic Affairs
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XIV.C.1. Ann Marie Hernandez employed as regular, full time instructor of vocational nursing, FAC-1-10, effective January 8, 2024
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XIV.C.2. Kimberly Kirby received an extension as temporary, full time developmental math instructor, FAC-1-10, effective January 8, 2024
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XIV.C.3. Anthony Scopel received a change from part time instructor of EMS to regular, full time instructor of EMS, FAC-1-10 effective January 8, 2024
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XIV.D. Office of Administrative Services
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XIV.E. Office of Strategy, Enrollment Management and Technology
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XIV.E.1. Emily Voulgaris received a change in title/assignment from regular, full time assistant director of student records, AA-1-8, to regular, full time director of admissions and registration, CA-15-8, effective August 16, 2023
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XV. END OF CONSENT AGENDA
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XVI. Paid Professional Assignments
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XVI.A. Information Item:
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XVI.A.1. Paid Professional Assignment for Kerri Novak, additional duties/responsibilities related to HR vacancies, December 2023 and January 2024 - $2,000.00
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XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
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XVII.A. Discussion of the potential sale of the surplus college property
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XVIII. Consideration and possible action on items discussed in closed session
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XIX. Discuss Matters Relating to Formal Policy
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XX. Adjourn
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Agenda Item Details
Reload Your Meeting
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|---|---|---|
| Meeting: | November 28, 2023 at 6:30 PM - Regular Board Meeting | |
| Subject: |
I. Determination of Quorum and Call to Order
|
|
| Subject: |
II. Pledge of Allegiance
|
|
| Subject: |
III. Reading of the Minutes
|
|
| Subject: |
III.A. October 17, 2023 Board of Trustee Regular Meeting Minutes
|
|
|
Attachments:
|
||
| Subject: |
IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
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|
Description:
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting. |
||
| Subject: |
V. Special Items
|
|
| Subject: |
V.A. Approve the external audit FY 2023
|
|
| Subject: |
V.B. Approve to cancel the December 19, 2023 Board of Trustee meeting
|
|
| Subject: |
V.C. Board Evaluation - Dr. Sue Zanne Williamson Urbis
|
|
| Subject: |
V.D. Reports from Board Committees
|
|
| Subject: |
VI. Presentations, Awards, and/or President's Report
|
|
| Subject: |
VI.A. Retirement Resolution for Kay Gardner
|
|
|
Attachments:
|
||
| Subject: |
VI.B. Physical Plant Update - Bryce Kocian
|
|
| Subject: |
VI.C. President's Report
|
|
| Subject: |
VII. Student Success
|
|
| Subject: |
VII.A. Fall 2023 Institutional Effectiveness Newsletter - Dr. Amanda Allen
|
|
|
Attachments:
|
||
| Subject: |
VIII. Reports to the Board
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|
| Subject: |
VIII.A. Financial Reports
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|
| Subject: |
VIII.A.1. October 2023 Monthly Financials
|
|
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Attachments:
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||
| Subject: |
VIII.B. Management Reports
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|
| Subject: |
VIII.B.1. Financial Aid Report
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Attachments:
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||
| Subject: |
VIII.B.2. Testing Report
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Attachments:
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||
| Subject: |
VIII.C. Reports from College Governance Councils
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|
| Subject: |
VIII.C.1. October 2, 2023 Faculty Council Meeting Minutes
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|
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Attachments:
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||
| Subject: |
IX. CONSENT AGENDA
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Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
||
| Subject: |
X. Matters Relating to General Administration
|
|
| Subject: |
X.A. Approve 2023-2026 renewal submitted by Halogen (Cornerstone) to provide the college's automated platform for all administrative and staff employees self-evaluations and supervisory performance evaluations required by College policy for a period of 3 years ($132,282.10-total (annual cost for 2023-2024 $41,961.01; 2024-2025 $44,059.06; 2025-2026 $46,262.02) - Unrestricted Operating Budget)
|
|
|
Attachments:
|
||
| Subject: |
X.B. Notify the Board of Trustees that WCJC has been awarded funding from the Johnson Foundation to fund direct scholarships to students in the Allied Health programs ($500,000.00)
|
|
|
Attachments:
|
||
| Subject: |
X.C. Notify the Board of Trustees that WCJC has been awarded funding from the Johnson Foundation to purchase an immersive simulation lab for the Allied Health department ($107,000.00)
|
|
|
Attachments:
|
||
| Subject: |
XI. Matters Relating to Academic Affairs
|
|
| Subject: |
XI.A. Approve proposed academic calendar for 2024 - 2025 (N/A)
|
|
|
Attachments:
|
||
| Subject: |
XI.B. Approve addition of $99 course fee for PTHA 2339, effective fall 2024 ($99 course exam fee per 16 students = $1,584.00; course fee offsets exam cost)
|
|
|
Attachments:
|
||
| Subject: |
XI.C. Approve the Course Share Rate of $90.00 per semester credit hour, effective spring 2024 (Non)
|
|
|
Attachments:
|
||
| Subject: |
XI.D. Approve the Reorganization of the Office of Continuing Education, effective January 2024 (No additional cost to the institution)
|
|
|
Attachments:
|
||
| Subject: |
XI.E. Approve Extension of Supervising Dentist Contract to 10.5-Months, effective Jan. 2024 ($25,000.00 from AY24 budget; (AY24 budget $63,550.00 for 9-mos.-contract; $2,100.00 PT faculty summer course = $65,650.00; add $25,000.00 to attract applicants for salary of $90,475.00))
|
|
|
Attachments:
|
||
| Subject: |
XII. Matters Relating to Administrative Services
|
|
| Subject: |
XII.A. Approve the proposal submitted by Atlas Universal, Inc. for the reroofing of the Duson-Hanson Fine Arts Building ($1,388,324.00 - Transfer from the Plant Repair and Replacement Fund)
|
|
|
Attachments:
|
||
| Subject: |
XII.B. Approve Abel Design Group to develop plans and bid specifications for the renovation of the space in Bay City to house the Construction Trades classes that will be offered (estimated $140,000.00 plus reimbursables- State of Texas Special Appropriation)
|
|
|
Attachments:
|
||
| Subject: |
XII.C. Approve the sealed proposal from Patterson Dental to provide the Dental Hygiene program with a 3D dental x-ray unit with panoramic & cephalometric imaging ($96,219.58 - The M.G. and Lillie Johnson Foundation Grant Funds)
|
|
|
Attachments:
|
||
| Subject: |
XII.D. Replace the boiler in the Duson Hansen Fine Arts Building ($57,000.00 - Transfer from the Plant Repair and Replacement Fund)
|
|
|
Attachments:
|
||
| Subject: |
XII.E. Approve the upgrade of Business Office Accountant position ($14,878.00 - Current Unrestricted Operating Budget)
|
|
|
Attachments:
|
||
| Subject: |
XII.F. Approve the update to the Security and Public Safety Department to include adding a Communication Specialist and increase in pay grades to the full-time non-commissioned security officers (Approximately $60,400.00 - Unrestricted Fund Budget)
|
|
|
Attachments:
|
||
| Subject: |
XIII. Matters Relating to Strategy, Enrollment Management and Technology
|
|
| Subject: |
XIII.A. Approve the reorganization of the Office of Financial Aid (Current FY 2024 operating budget. Potential maximum increase of $12,000.00 in FY 2025 operating budget)
|
|
|
Attachments:
|
||
| Subject: |
XIV. Matters Relating to Personnel
|
|
| Subject: |
XIV.A. Board of Trustees
|
|
| Subject: |
XIV.B. Office of President
|
|
| Subject: |
XIV.C. Office of Academic Affairs
|
|
| Subject: |
XIV.C.1. Ann Marie Hernandez employed as regular, full time instructor of vocational nursing, FAC-1-10, effective January 8, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.2. Kimberly Kirby received an extension as temporary, full time developmental math instructor, FAC-1-10, effective January 8, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.3. Anthony Scopel received a change from part time instructor of EMS to regular, full time instructor of EMS, FAC-1-10 effective January 8, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.D. Office of Administrative Services
|
|
| Subject: |
XIV.E. Office of Strategy, Enrollment Management and Technology
|
|
| Subject: |
XIV.E.1. Emily Voulgaris received a change in title/assignment from regular, full time assistant director of student records, AA-1-8, to regular, full time director of admissions and registration, CA-15-8, effective August 16, 2023
|
|
|
Attachments:
|
||
| Subject: |
XV. END OF CONSENT AGENDA
|
|
| Subject: |
XVI. Paid Professional Assignments
|
|
| Subject: |
XVI.A. Information Item:
|
|
| Subject: |
XVI.A.1. Paid Professional Assignment for Kerri Novak, additional duties/responsibilities related to HR vacancies, December 2023 and January 2024 - $2,000.00
|
|
|
Attachments:
|
||
| Subject: |
XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
|
|
| Subject: |
XVII.A. Discussion of the potential sale of the surplus college property
|
|
| Subject: |
XVIII. Consideration and possible action on items discussed in closed session
|
|
| Subject: |
XIX. Discuss Matters Relating to Formal Policy
|
|
| Subject: |
XX. Adjourn
|
|
