Projector: June 11, 2013 at 6:00 PM - Regular

Meeting Agenda

I. CALL MEETING TO ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. CITIZENS' COMMUNICATION / RECOGNITIONS

IV.1) Recognition of Eagle Pass High School Eagles Baseball Team for reaching 5th Round in the Playoffs/UIL Regional Finals

IV.2) Recogition of Eagle Pass High School Lady Eagles Softball Team for reaching 3rd Round in the Playoffs/UIL Semi-Quarter Finals

IV.3) Recognition of Eagle Pass High School Boys Cross Country Team for reaching the State Finals.

V. DISTRICT REPORTS / PRESENTATIONS

V.1) Financial Report

V.2) Utility Report

V.3) Tax Collection Report

V.4) The Board will hear a presentation regarding weight lifting, facilities at CC Winn and Eagle Pass High School.

VI. ACTION ITEMS

VI.1) Consider and take appropriate action on the request to approve contracts for staff development for administrators, teachers and other classified staff for school year 2013-2014.

VI.2) Consideration and take action to approve a District-Wide Recycling Program initially to include paper and plastic recycling.

VI.3) Consideration and take action on a Policy regarding alignment of Coaching assignments with Teaching assignments.

VI.4) Consideration and take action on days allotted to Track Coaches and Assistants.

VI.5) Consider and take action to approve a volunteer agreement for non-professional employees to serve as coaches and assistant coaches subject to applicable legal limitations.

VII. CONSENT ITEMS

VII.1) Consider and take appropriate action on the request to approve the minutes of the May 14, 2013 (Regular) Board Meeting.

VII.2) Consider and take appropriate action on the request to award Sealed Bid No.130505 for Charter Bus Transportation Services and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).

VII.3) Consider and take appropriate action on the request to award Sealed Bid No. 130506 for Student Athletic Insurance and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).

VII.4) Consider and take appropriate action on the request to award Sealed Bid No. 130507 for Art and Paper Supplies and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).

VII.5) Consider and take appropriate action on the request to award Sealed Bid No. 130508 for Athletic Trainer/Nurse Supplies and Equipment and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).

VII.6) Consider and take appropriate action on the request to award Sealed Bid No.130509 for Athletic/Physical Education Supplies and Equipment and the Board delegates the Superintendent of Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).

VII.7) Consider and take appropriate action on the request to award Sealed Bid No. 130510 for Automotive/Fleet Parts and Equipment and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).

VII.8) Consider and take appropriate action on the request to award Sealed Bid No. 135011 for Awards and Incentive and and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).

VII.9) Consider and take appropriate action on the request to award Sealed Bid No.130512 for Custodial Supplies and Equipment and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).

VII.10) Consider and take appropriate action on the request to award Sealed Bid No. 130513 for Food Service Supplies and Equipment and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).

VII.11) Consider and take appropriate action on the award Sealed Bid No. 130514 for General/Office Supplies, Furniture and Equipment and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.

VII.12) Consider and take appropriate action on the request to award Sealed Bid No. 130515 for Hardware/Maintenance Supplies and Equipment and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).

VII.13) Consider and take appropriate action on the request to award Sealed Bid No. 130516 for Instructional Supplies and Materials and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.

VII.14) Consider and take appropriate action on the request to award Request for Proposal No. 130517 for Library, Reference and Multimedia Materials and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).

VII.15) Consider and take appropriate action on the request to award Request for Bid No. 130518 for Technology Supplies and Equipment and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).

VII.16) Consider and take appropriate action on the request to approve the Education Service Center Region 20 Participation Commitments for the 2013-14 school year and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).

VIII. CLOSED SESSION

VIII.1) Discuss the request to hire personnel to fill vacancies pursuant to TGC 551.074.

VIII.2) The Board will hear the Level III Complaint of Patricia Salinas.

VIII.3) The Board will consult with its attorney regarding legal issues relating to Monsa Ltd. TGC 551.071

IX. OPEN SESSION

IX.1) Consider and take appropriate action on the request to hire personnel to fill vacancies pursuant to TGC 551.074.

IX.2) The Board will take action on the Level III Complaint of Patricia Salinas.

IX.3) Consider and take action on legal issues discussed in Closed Session.

X. CORRESPONDENCE AND INFORMATION

XI. ADJOURNMENT

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	June 11, 2013 at 6:00 PM - Regular
Subject:	I. CALL MEETING TO ORDER
Attachments: CALL MEETING TO ORDER CALL MEETING TO ORDER 6/6/2013 at 2:37 PM
Subject:	II. PLEDGE OF ALLEGIANCE
Attachments: pledge pledge 6/6/2013 at 2:37 PM
Subject:	III. ROLL CALL
Description: Mr. Ignacio Saucedo, President / Ms. Glenna Purcell, Vice-President / Mrs. Ani Santleben, Secretary / Ms. Lupita Fuentes, Trustee / Mr. Ramon Ramirez, Trustee / Mr. Claudio Heredia, Board Trustee / Dr. Hector Alvarez, Trustee/ Mr. Gilberto Gonzalez, Superintendent / Mr. Richard Strieber, Attorney
Attachments: ROLL CALL ROLL CALL 6/6/2013 at 2:38 PM
Subject:	IV. CITIZENS' COMMUNICATION / RECOGNITIONS
Description: According to EPISD Board Policy BED (Local) Board Meeting: Public Participation, only those persons (on the list) who request to speak shall be heard. The speaker shall limit remarks to three minutes, unless, this limit is waived by the board. The Board shall allot no more than 40 minutes for the Citizens’ Communication portion of the meeting. Complaints and concerns for which other resolution channels are provided shall be directed through those channels. These complaints include complaints on the following subjects: employee complaints, termination of employment, student complaints, removal to alternative education program, and expulsion. If the Board President determines that a person has not attempted to resolve a matter administratively, the person shall be directed to the appropriate policy for attempted resolution before bringing the matter to the Board. Complaints against specific employees or officers of EPISD shall be heard in Closed Meeting, as authorized by the Texas Government Code Title 5-Section: 551.074 (1) and (2). If your topic concerns complaints against specific employees or officers, please note this on the sign-up sheet. You must make your points on issues in a constructive and courteous fashion pursuant to Robert’s Rules of Order.
Attachments: CITIZENS CITIZENS 6/6/2013 at 2:38 PM
Subject:	IV.1) Recognition of Eagle Pass High School Eagles Baseball Team for reaching 5th Round in the Playoffs/UIL Regional Finals
Attachments: RECOG A RECOG A 6/6/2013 at 4:29 PM
Subject:	IV.2) Recogition of Eagle Pass High School Lady Eagles Softball Team for reaching 3rd Round in the Playoffs/UIL Semi-Quarter Finals
Attachments: RECOG B RECOG B 6/6/2013 at 4:30 PM
Subject:	IV.3) Recognition of Eagle Pass High School Boys Cross Country Team for reaching the State Finals.
Attachments: RECOG C RECOG C 6/6/2013 at 4:31 PM
Subject:	V. DISTRICT REPORTS / PRESENTATIONS
Attachments: DISTRICT REPORTS DISTRICT REPORTS 6/6/2013 at 2:43 PM
Subject:	V.1) Financial Report
Attachments: FINANCIAL FINANCIAL 6/6/2013 at 3:08 PM Fin Rpt for May Fin Rpt for May 6/6/2013 at 4:20 PM
Subject:	V.2) Utility Report
Attachments: UTILITY UTILITY 6/6/2013 at 3:09 PM Utility Rpt for March Utility Rpt for March 6/6/2013 at 4:21 PM
Subject:	V.3) Tax Collection Report
Attachments: TAX TAX 6/6/2013 at 3:09 PM Tax Rpt for March Tax Rpt for March 6/6/2013 at 4:21 PM
Subject:	V.4) The Board will hear a presentation regarding weight lifting, facilities at CC Winn and Eagle Pass High School.
Attachments: Pres D Pres D 6/6/2013 at 3:12 PM
Subject:	VI. ACTION ITEMS
Attachments: ACTION ITEMS ACTION ITEMS 6/6/2013 at 3:13 PM
Subject:	VI.1) Consider and take appropriate action on the request to approve contracts for staff development for administrators, teachers and other classified staff for school year 2013-2014.
Attachments: Action A Action A 6/6/2013 at 3:19 PM
Subject:	VI.2) Consideration and take action to approve a District-Wide Recycling Program initially to include paper and plastic recycling.
Attachments: Action B Action B 6/6/2013 at 3:22 PM
Subject:	VI.3) Consideration and take action on a Policy regarding alignment of Coaching assignments with Teaching assignments.
Attachments: Action C Action C 6/6/2013 at 3:28 PM
Subject:	VI.4) Consideration and take action on days allotted to Track Coaches and Assistants.
Attachments: Action D Action D 6/6/2013 at 3:30 PM EPC Coaches EPC Coaches 6/7/2013 at 3:38 PM
Subject:	VI.5) Consider and take action to approve a volunteer agreement for non-professional employees to serve as coaches and assistant coaches subject to applicable legal limitations.
Attachments: Action E Action E 6/6/2013 at 4:55 PM
Subject:	VII. CONSENT ITEMS
Attachments: CONSENT CONSENT 6/6/2013 at 3:31 PM
Subject:	VII.1) Consider and take appropriate action on the request to approve the minutes of the May 14, 2013 (Regular) Board Meeting.
Attachments: Consent A Consent A 6/6/2013 at 4:05 PM
Subject:	VII.2) Consider and take appropriate action on the request to award Sealed Bid No.130505 for Charter Bus Transportation Services and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
Attachments: Consent B Consent B 6/6/2013 at 3:37 PM
Subject:	VII.3) Consider and take appropriate action on the request to award Sealed Bid No. 130506 for Student Athletic Insurance and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
Attachments: Consent C Consent C 6/6/2013 at 3:38 PM
Subject:	VII.4) Consider and take appropriate action on the request to award Sealed Bid No. 130507 for Art and Paper Supplies and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
Attachments: Consent D Consent D 6/6/2013 at 3:39 PM
Subject:	VII.5) Consider and take appropriate action on the request to award Sealed Bid No. 130508 for Athletic Trainer/Nurse Supplies and Equipment and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
Attachments: Consent E Consent E 6/6/2013 at 3:39 PM
Subject:	VII.6) Consider and take appropriate action on the request to award Sealed Bid No.130509 for Athletic/Physical Education Supplies and Equipment and the Board delegates the Superintendent of Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
Attachments: Consent F Consent F 6/6/2013 at 3:43 PM
Subject:	VII.7) Consider and take appropriate action on the request to award Sealed Bid No. 130510 for Automotive/Fleet Parts and Equipment and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
Attachments: Consent G Consent G 6/6/2013 at 3:43 PM
Subject:	VII.8) Consider and take appropriate action on the request to award Sealed Bid No. 135011 for Awards and Incentive and and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
Attachments: Consent H Consent H 6/6/2013 at 3:46 PM
Subject:	VII.9) Consider and take appropriate action on the request to award Sealed Bid No.130512 for Custodial Supplies and Equipment and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
Attachments: Consent I Consent I 6/6/2013 at 3:46 PM
Subject:	VII.10) Consider and take appropriate action on the request to award Sealed Bid No. 130513 for Food Service Supplies and Equipment and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
Attachments: Consent J Consent J 6/6/2013 at 3:50 PM
Subject:	VII.11) Consider and take appropriate action on the award Sealed Bid No. 130514 for General/Office Supplies, Furniture and Equipment and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
Attachments: Consent K Consent K 6/6/2013 at 3:51 PM
Subject:	VII.12) Consider and take appropriate action on the request to award Sealed Bid No. 130515 for Hardware/Maintenance Supplies and Equipment and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
Attachments: Consent L Consent L 6/6/2013 at 3:51 PM
Subject:	VII.13) Consider and take appropriate action on the request to award Sealed Bid No. 130516 for Instructional Supplies and Materials and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
Attachments: Consent M Consent M 6/6/2013 at 3:52 PM
Subject:	VII.14) Consider and take appropriate action on the request to award Request for Proposal No. 130517 for Library, Reference and Multimedia Materials and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
Attachments: Consent N Consent N 6/6/2013 at 3:56 PM
Subject:	VII.15) Consider and take appropriate action on the request to award Request for Bid No. 130518 for Technology Supplies and Equipment and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
Attachments:  Consent O  Consent O 6/6/2013 at 3:57 PM
Subject:	VII.16) Consider and take appropriate action on the request to approve the Education Service Center Region 20 Participation Commitments for the 2013-14 school year and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
Attachments: Consent P Consent P 6/6/2013 at 3:58 PM
Subject:	VIII. CLOSED SESSION
Description: Pursuant to Sections 551.071, 551.072, 551.074, 551.082, 551.083, and 551.084 Texas Government Code: PERSONNEL MATTERS: Under Section 551.074 Texas Gonverment Code, to deliberate the appointments, employment, evaluations, reassignments, duties, discipline, or dismissal of public officers or employee; or to hear complaints or charges against an officer or employee:
Attachments: CLOSED SESSION CLOSED SESSION 6/6/2013 at 4:03 PM
Subject:	VIII.1) Discuss the request to hire personnel to fill vacancies pursuant to TGC 551.074.
Subject:	VIII.2) The Board will hear the Level III Complaint of Patricia Salinas.
Subject:	VIII.3) The Board will consult with its attorney regarding legal issues relating to Monsa Ltd. TGC 551.071
Subject:	IX. OPEN SESSION
Description: To take final action, make decisions or vote on matters on which the Board consulted with its attorney or on matters deliberated or heard in closed session. In the event that the Board did not go into Closed Session on any or all items listed for Closed Session (above), those items shall automatically be included as Action Items under this section of the Agenda, should the Board choose to take action.
Attachments: OPEN SESSION OPEN SESSION 6/6/2013 at 4:12 PM
Subject:	IX.1) Consider and take appropriate action on the request to hire personnel to fill vacancies pursuant to TGC 551.074.
Subject:	IX.2) The Board will take action on the Level III Complaint of Patricia Salinas.
Subject:	IX.3) Consider and take action on legal issues discussed in Closed Session.
Subject:	X. CORRESPONDENCE AND INFORMATION
Attachments: CORRESPONDENCE CORRESPONDENCE 6/6/2013 at 4:12 PM
Subject:	XI. ADJOURNMENT
Attachments: ADJOURNMENT ADJOURNMENT 6/6/2013 at 4:13 PM

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