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Meeting Agenda
I. CALL TO ORDER
II. ROLL CALL
III. CLOSED SESSION - ADJOURN TO CLOSED SESSION - PER WISCONSIN STATUTES 19.85 (1)(c)(f) and (g)
III.A. Review Minutes of February 10, 2025 Meeting
III.B. Update and Consideration of Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
III.C. Review Individual Administrator/ Administrative Support Contract, Contract Extensions, and Recommendations.
III.D. Review Individual Teacher Contract Recommendations, Contract Extensions, and Resignations
III.E. Review Individual Co-Curricular Contract Recommendations
III.F. Review Summer School Contract Recommendations
IV. RETURN TO OPEN SESSION - BEGIN REGULAR AGENDA
V. BOARD DEVELOPMENT WORKSHOP
VI. APPROVAL OF MINUTES
VI.A. Review minutes of the February 10, 2025 Regular meeting and the February 19 and 24, 2025 Special meetings.
VII. APPROVAL OF AGENDA AND ADDITIONS
VIII. PUBLIC COMMENTS
VIII.A. Celebration of Sustainable Concrete Project of the Year for Heritage Elementary School with Subcontractor Advanced Concrete
IX. PUBLIC HEARING ON REQUEST FOR DPI WAIVER PURSUANT TO WIS.STAT.  § 118.38 DUE TO THE WISCONSIN GUARANTEE ADMISSION PROGRAM (2023 WISCONSIN ACT 95) 
X. TEACHING STAFF, STUDENTS, & BOARD REPORTS/RECOMMENDATION/ ACTION ITEMS
X.A. Student Reports
X.A.1. Student Council Report
X.A.2. Warrior Spotlight
X.B. Teacher Report
X.C. Board Reports/Action Items
X.C.1. Individual Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
X.C.2. Evaluation Schedule
XI. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
XI.A. Curriculum Committee
XI.A.1. Review February 24, 2025 Meeting Minutes
XI.A.2. Consideration of and action on a Resolution that would request for a waiver from the Department of Public Instruction, under s. 118.38 of the Wisconsin Statutes, that would allow Waunakee Community High School to determine its top 10% and 5% of rising 12th grade students for the Wisconsin Guaranteed Admissions Program (as established in 2023 Wisconsin Act 95 and section 118.58 of the state statutes) by using the District’s Laude System instead of exclusively using students’ grade point average.
XI.B. Human Resources Committee
XI.B.1. Review March 7, 2025  Meeting Minutes
XI.B.2. Insurance RFI Update
XI.B.3. 2025-26 Compensation Planning
XI.C. Facility Committee
XI.C.1. Review March 6, 2025 Meeting Minutes
XI.C.2. Approval of Capital Maintenance Projects
XI.C.3. Review DRAFT of 2025 Summer Capital Maintenance Projects
XI.D. DEI Committee 
XI.D.1. Review the 2/26/25 DEI Committee Minutes.
XI.D.2. Draft - Harassment Policy Update
XI.E. Budget Committee
XI.E.1. Review the March 5, 2025 Budget Committee Meeting Minutes
XI.E.2. Approval of 2025-26 Preliminary Budget Planning Process
XII. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
XII.A. Administration Report/Action Items
XII.A.1. Resolution Authorizing the Issuance and Sale of $52,000,000 Bond Anticipation Notes, Series 2025 Pursuant to Section 67.12(1)(b), Wisconsin Statutes
XII.A.2. Title IX Policies
XII.A.3. Correspondence
XIII. CONSENT AGENDA
XIII.A. Approval of Checks
XIII.B. Finance
XIII.B.1. Monthly Finance Reports
XIII.C. Early College Credit Program and Start College Now Applications
XIII.D. Bridging Brighter Smiles MOU
XIII.E. CESA 5 Contract 
XIII.F. Safety Drills
XIII.G. Gifts & Field Trips
XIII.G.1. Gifts
XIII.G.2. Field Trips
XIII.H. Approve Individual Administrator, Admin. Support, Teacher, Contract Extensions, Co-Curricular, Support Staff and Custodial Recommendations, Resignations, Leaves & Retirements
XIII.I. Approve Summer School Contract Recommendations
XIV. BOARD BUSINESS
XIV.A. Legislative Update
XIV.A.1. Legislative Letters from Director of Business Services
XIV.A.2. 2025 State Budget Bills
XV. FUTURE AGENDAS AND MEETINGS
XV.A. Agenda Items for Next Board Meeting
XV.B. Special Board Meeting - Board Evaluation Meeting Mar. 31, 2025 @ 5:30PM
BOE Workshop Part 2 - March 12, 2025 @ 5:30PM
XV.C. Budget Committee
XV.D. Co-Curricular
XV.E. Curriculum Committee
XV.F. Facility Committee -
XV.G. Human Resources Committee
XV.H. Policy Committee
XV.I. DEI Committee
XVI. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
XVII. RETURN TO OPEN SESSION
XVIII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
XIX. ADJOURN
XX. PUBLIC HEARING
Agenda Item Details Reload Your Meeting
Meeting: March 10, 2025 at 6:00 PM - Regular Meeting
Subject:
I. CALL TO ORDER
Subject:
II. ROLL CALL
Subject:
III. CLOSED SESSION - ADJOURN TO CLOSED SESSION - PER WISCONSIN STATUTES 19.85 (1)(c)(f) and (g)
Subject:
III.A. Review Minutes of February 10, 2025 Meeting
Subject:
III.B. Update and Consideration of Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
Subject:
III.C. Review Individual Administrator/ Administrative Support Contract, Contract Extensions, and Recommendations.
Subject:
III.D. Review Individual Teacher Contract Recommendations, Contract Extensions, and Resignations
Subject:
III.E. Review Individual Co-Curricular Contract Recommendations
Subject:
III.F. Review Summer School Contract Recommendations
Subject:
IV. RETURN TO OPEN SESSION - BEGIN REGULAR AGENDA
Subject:
V. BOARD DEVELOPMENT WORKSHOP
Description:
If time is available, the Board may use this agenda time to discuss Board operations, processes, or planning future meetings. 
Subject:
VI. APPROVAL OF MINUTES
Subject:
VI.A. Review minutes of the February 10, 2025 Regular meeting and the February 19 and 24, 2025 Special meetings.
Attachments:
Subject:
VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
Subject:
VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of  30 minutes. Emailed comments will be shared and reviewed by all the board members but will not be read out loud.
 
Attachments:
Subject:
VIII.A. Celebration of Sustainable Concrete Project of the Year for Heritage Elementary School with Subcontractor Advanced Concrete
Description:
WCSD (as the Owner of the project) is a recipient of an award for Sustainable Concrete Project of the Year by the Wisconsin Ready Mixed Concrete Association (WRMCA).  Advanced Concrete has an award plaque and would like to present to the school board.
https://wrmca.com/resources/concrete-design-awards/awards/sustainable/
Attachments:
Subject:
IX. PUBLIC HEARING ON REQUEST FOR DPI WAIVER PURSUANT TO WIS.STAT.  § 118.38 DUE TO THE WISCONSIN GUARANTEE ADMISSION PROGRAM (2023 WISCONSIN ACT 95) 
Description:
Public Hearing that would request a waiver from the Department of Public Instruction, under Wis. Stat. § 118.38 that would allow the Waunakee Community High School to determine its top 10% and 5% of rising 12th grade students for the Wisconsin Guarantee Admissions Program (as established in 2023 Wisconsin Act 95 and § 118.38 of Wisconsin state statutes) by using the District's Laude System instead of exclusively using students' grade point average.  
Attachments:
Subject:
X. TEACHING STAFF, STUDENTS, & BOARD REPORTS/RECOMMENDATION/ ACTION ITEMS
Subject:
X.A. Student Reports
Subject:
X.A.1. Student Council Report
Description:
Abigail Anderson and Alena Wagoner are the student representatives from the high school and will be present to report to the Board on what is occurring at the high school.
Subject:
X.A.2. Warrior Spotlight
Description:

Arboretum 4th Grade Announcers and Service Club will share a brief update.
Attachments:
Subject:
X.B. Teacher Report
Description:
Members of the WTA will provide an update to the Board from the teachers.
Subject:
X.C. Board Reports/Action Items
Subject:
X.C.1. Individual Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section of the agenda is reserved for any comments from members of the board on meetings they attended or other informational items.
Subject:
X.C.2. Evaluation Schedule
Description:
The Board's Self-Evaluation review will take place at a Special Board Meeting scheduled for March 31, 2025 @ 5:30PM.  Please make sure you have submitted the evaluations to Rebecca.  

If you need the School Perceptions link again or the open ended questions, please connect with Rebecca. 
Subject:
XI. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
Subject:
XI.A. Curriculum Committee
Subject:
XI.A.1. Review February 24, 2025 Meeting Minutes
Attachments:
Subject:
XI.A.2. Consideration of and action on a Resolution that would request for a waiver from the Department of Public Instruction, under s. 118.38 of the Wisconsin Statutes, that would allow Waunakee Community High School to determine its top 10% and 5% of rising 12th grade students for the Wisconsin Guaranteed Admissions Program (as established in 2023 Wisconsin Act 95 and section 118.58 of the state statutes) by using the District’s Laude System instead of exclusively using students’ grade point average.
Description:
Public Hearing on Request for DPI Waiver pursuant to Wis. Stat. § 118.38 due to the Wisconsin Guarantee Admission Program (2023 Wisconsin Act 95) to better align how Waunakee Community High School determines its top 10% and 5% of rising 12th grade students for the Wisconsin Guarantee Admissions Program as established in 2023 Wisconsin Act 95.  Waunakee has a long-standing Laude system for local honors as well seek to use this ranging to determine our top 10% and top 5% of students for the program.
Attachments:
Subject:
XI.B. Human Resources Committee
Subject:
XI.B.1. Review March 7, 2025  Meeting Minutes
Attachments:
Subject:
XI.B.2. Insurance RFI Update
Description:
The HR committee met Thursday (3/6) to discuss the topic below:
The district insurance committee involving staff, district administration and Board members Joan Ensign and Mark Hetzel have been meeting during this school year to prepare for the 25.26 plan year.

The committee has reviewed district and peer plan structures, feedback from staff and committee members, district budget forecasts, advice from USI, the district's benefit advisor and sent a Request For Information to different carriers.

Timeline of remaining activities:

March - Committee creates a recommended provider / plan and rate structure to work with district budget forecasts.
April - Board reviews recommended plan / rate structure; Board vote
Mid April to Mid May - Employee communication / education
Mid April / May - Open Enrollment
Attachments:
Subject:
XI.B.3. 2025-26 Compensation Planning
Description:
The HR committee met Thursday (3/6) to discuss the following topic: 
The state has set the CPI for 2.95% for the 25.26 school year, starting on July 1, 2025.  

Potential wage increase timeline:
March / April - Review draft wage increase plan by the HR Committee
April / May - Approve wage increases for Admin, Admin Support, Hourly Staff - Board action
Negotiation Dependent* - Approve wage increases for teachers.  The WTA has informally expressed an interest in starting in April.
July - New wages take effect for staff

Per the Fall 2024 Operational Referendum, the community supported $1 million in funds over the 25/26 and 26/27 to increase all hourly staff to the Dane County peer average hourly wages.  Planning documents will demonstrate the associated actions for the 25/26 wage increases, including the referendum-based increases.
Subject:
XI.C. Facility Committee
Subject:
XI.C.1. Review March 6, 2025 Meeting Minutes
Attachments:
Subject:
XI.C.2. Approval of Capital Maintenance Projects
Description:
The March capital maintenance request document contains items from the next agenda item, however, if they aren't approved until April, they may not be done in time for the start of the school year. These 4 projects are being brought forward for approval to get moving on these for completion before the first day of school. The facility committee made a 3-0 motion to approve. 
Attachments:
Subject:
XI.C.3. Review DRAFT of 2025 Summer Capital Maintenance Projects
Description:
The purpose of this agenda item is to provide a draft of 2025 summer capital maintenance projects. The draft has been created by building based on meetings that have taken place with each building/department as well as safety meetings that took place with each building. Please note this list has been prioritized at this time into priority 1, 2, and 3. We are providing the entire scope of the requests with the understanding that additional vetting of the requests will occur. Administration intends to seek feedback from this list for approval in April. 
Attachments:
Subject:
XI.D. DEI Committee 
Subject:
XI.D.1. Review the 2/26/25 DEI Committee Minutes.
Attachments:
Subject:
XI.D.2. Draft - Harassment Policy Update
Attachments:
Subject:
XI.E. Budget Committee
Subject:
XI.E.1. Review the March 5, 2025 Budget Committee Meeting Minutes
Attachments:
Subject:
XI.E.2. Approval of 2025-26 Preliminary Budget Planning Process
Description:
The purpose of this agenda item is torequest approval of the preliminary budget planning process for 2025-26. Open enrollment approvals from January and the financial estimates as a result of the 25-26 CPI have been updated. The budget committee is recommending approval 3-0.

Some of the next major milestones will include a health insurance renewal decision at the April board meeting, compensation decisions at the May board meeting, student fees at the May board meeting, and the first draft of the budget in May.
Attachments:
Subject:
XII. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
Subject:
XII.A. Administration Report/Action Items
Subject:
XII.A.1. Resolution Authorizing the Issuance and Sale of $52,000,000 Bond Anticipation Notes, Series 2025 Pursuant to Section 67.12(1)(b), Wisconsin Statutes
Description:
The purpose of this agenda item is to request approval of the attached resolution for the final $52 million from the November 2022 capital referendum. The sale is taking place on Monday 3/10 and we will have the results ready at the meeting. Administration will review the financial plan and the property tax levy planning moving forward. 
Attachments:
Subject:
XII.A.2. Title IX Policies
Description:
The change in the Title IX laws have required school district's to revert back to the previous version of their Title IX policies.  WASB has reviewed and updated these policies.  Brian Grabarski will explain this situation and these policies.  This will require board action.
Attachments:
Subject:
XII.A.3. Correspondence
Subject:
XIII. CONSENT AGENDA
Subject:
XIII.A. Approval of Checks
Subject:
XIII.B. Finance
Subject:
XIII.B.1. Monthly Finance Reports
Description:
Attached you will find the Budget Status report as of February 28, 2025 and the Cash Reconciliation report for January 2025.
Attachments:
Subject:
XIII.C. Early College Credit Program and Start College Now Applications
Description:
The applications and student summary provided by Michelle McGlynn, School to Career & CTE coordinator can be found under the Extras tab for this agenda item.  These attachments will be blocked from public view due to pupil privacy
Subject:
XIII.D. Bridging Brighter Smiles MOU
Attachments:
Subject:
XIII.E. CESA 5 Contract 
Attachments:
Subject:
XIII.F. Safety Drills
Description:
Attached please find the safety drill report for the past month.  This report is required by the DOJ for board of education review.
Attachments:
Subject:
XIII.G. Gifts & Field Trips
Subject:
XIII.G.1. Gifts
Description:
Donation of engineering equipment for the High School Shop from ACS group totaling $1360.00

Donation from EUA totaling $20,000 per year, for three years, to the Student Financial Assistance Fund. This donation is connected to the Section 179D tax credit of the Inflation Reduction Act. EUA will collect the tax credit, while the district receives a monetary donation. The district could not claim the 179D tax credit. 
Attachments:
Subject:
XIII.G.2. Field Trips
Description:
DECA International Career Development Conference Orlando FL.  April 25 - April 30, 2025
Attachments:
Subject:
XIII.H. Approve Individual Administrator, Admin. Support, Teacher, Contract Extensions, Co-Curricular, Support Staff and Custodial Recommendations, Resignations, Leaves & Retirements
Subject:
XIII.I. Approve Summer School Contract Recommendations
Subject:
XIV. BOARD BUSINESS
Subject:
XIV.A. Legislative Update
Description:
 
Subject:
XIV.A.1. Legislative Letters from Director of Business Services
Description:
Please see the attached letters drafted in support of the Inflation Reduction Act from the Director of Business Services, Allie Newton. The District has officially started the process with the IRS to file for the reimbursements for Heritage and the Intermediate School. 
Attachments:
Subject:
XIV.A.2. 2025 State Budget Bills
Description:
WCSD Board Member Mark Hetzel pulled together a list of new budget bills that would affect public schools in WI.  Would the board like to communicate concerns regarding these bills with the legislative Budget and Education Committees? 
Attachments:
Subject:
XV. FUTURE AGENDAS AND MEETINGS
Subject:
XV.A. Agenda Items for Next Board Meeting
Subject:
XV.B. Special Board Meeting - Board Evaluation Meeting Mar. 31, 2025 @ 5:30PM
BOE Workshop Part 2 - March 12, 2025 @ 5:30PM
Description:
A motion will be required for these meetings.
Subject:
XV.C. Budget Committee
Subject:
XV.D. Co-Curricular
Subject:
XV.E. Curriculum Committee
Subject:
XV.F. Facility Committee -
Subject:
XV.G. Human Resources Committee
Subject:
XV.H. Policy Committee
Subject:
XV.I. DEI Committee
Subject:
XVI. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
Subject:
XVII. RETURN TO OPEN SESSION
Subject:
XVIII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
Subject:
XIX. ADJOURN
Subject:
XX. PUBLIC HEARING
Description:
Public Hearing on Request for DPI Waiver pursuant to Wis. Stat. § 118.38 due to the Wisconsin Guarantee Admission Program (2023 Wisconsin Act 95)  to allow Waunakee Community High School to determine its top 10% and 5% of rising 12th grade students for the Wisconsin Guarantee Admissions Program as established in 2023 WIsconsin Act 95 by using the Laude System.

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