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Meeting Agenda
I. EXECUTIVE SESSION Superintendent Evaluation ORS 192.660(2)(i) 5:00 p.m. - 5:45 p.m.
II. PUBLIC BUDGET HEARING                                   6:15 p.m. - 6:30 p.m.
III. CALL MEETING TO ORDER                                   6:30 - 6:45 p.m.
III.A. Pledge to Flag
III.B. Recognition of Students, Staff and Community
III.B.a. WE Expect Excellence:  Flag of Learning and Liberty - Laurie Lane
III.B.b. WE Collaborate:  Beaverton School Based Health Center
III.B.c. WE Expect Excellence:  1st Place OMEA State Jazz Championships - Sunset High School
III.B.d. WE Expect Excellence:  3rd Place OSAA 6A State Band Championships - Southridge High School Wind Ensemble
IV. ACTION ITEM                                                           6:45 p.m. - 6:50 p.m.
IV.A. Oath of Office to New Board Member, Tom Colett and Re-Elected Board Members
IV.B. Swearing in of Public Safety Director, Rick  Puente
V. BOARD PROCEDURES                                           6:50 p.m.  - 6:55 p.m.
VI. PUBLIC PARTICIPATION                                          6:55 - 7:25 p.m.
VII. BOARD COMMUNICATION                                     7:25 - 7:35 p.m.
VII.A. Individual School Board Member Comments
VII.B. Superintendent Comments
VIII. REPORTS                                                                 7:35 - 8:15 p.m.
VIII.A. Beaverton Student Advisory Committee Update
VIII.B. School Report
VIII.B.a. Springville K-8 Elementary School
VIII.C. Financial Update
VIII.D. Title IX Internal Review
VIII.E. District Complaint Process
IX. BREAK                                                     8:15 - 8:25 p.m.
X. DISCUSSION                                                     8:25 - 8:35 p.m.
X.A. First Reading of School Board Policy EFA - Local Wellness Program (proposed new language)
XI. ACTION ITEMS                                                       8:35 - 9:05 p.m.
XI.A. Adoption of 2017-2018 Budget   (06-12)
XI.B. Multiyear Finance Plan/Budget Calendar for  2018-2019
XI.C. Administrative Boundary Adjustments (4)
XI.D. Northwest Regional ESD Board Member  Zone 4
XI.E. Second Reading of School Board E Policies, KAA and KL
XI.E.a. EA/EAA  Support Services Goals (remove)
XI.E.b. EB  Safety Program (proposed new language)
XI.E.c. EBAC  Safety Committee
XI.E.d. EBAD  Indoor Air Quality
XI.E.e. EBB  Integrated Pest Management (proposed new language)
XI.E.f. EBBB  Injury/Illness Reports
XI.E.g. EBBC  Life-Sustaining Emergency Care
XI.E.h. EBC/EBCA  Emergency Procedures and Disaster Plans
XI.E.i. EBCB  Emergency Drills and Instruction (new)
XI.E.j. EBCD  Emergency Closures
XI.E.k. ECAB  Vandalism/Malicious/Mischief or Theft
XI.E.l. ECAC  Video Surveillance (new)
XI.E.m. ECACB  Unmanned Aircraft System a.k.a. Drone (new)
XI.E.n. ECF  Energy Conservation  (remove)
XI.E.o. ECG  Vehicle Idling  (remove)
XI.E.p. EDC/KGF  Authorized use of District equipment and Materials
XI.E.q. EDD  Sustainability Policy (remove)
XI.E.r. EDDA  Sustainability and Energy Conservation
XI.E.s. EEA   Student Transportation Services
XI.E.t. EEAC   School Bus Safety Program
XI.E.u. EEACA  School Bus Driver Selection and Training
XI.E.v. EEACB   School Bus Maintenance (remove)
XI.E.w. EEACC  Student Conduct on School Buses
XI.E.x. EEACCA  Video Cameras on Transportation Vehicles
XI.E.y. EEACD  Use of District Vehicles for Student Transportation (new)
XI.E.z. EEAE  Student Transportation in Private Vehicle
XI.E.aa. EEBAA  District Vehicles/Seat Belts/Child Safety System  (remove)
XI.E.ab. EF  Management of Food Services  (remove)
XI.E.ac. EFAA  District Nutrition Program and Food Services
XI.E.ad. EGAAA  Reproduction of All Copyrighted Materials
XI.E.ae. EGAB  Mail and Delivery Services  (remove)
XI.E.af. EGB  Code of Conduct for Interscholastic Activities (remove)
XI.E.ag. EH  Electronic Data Management
XI.E.ah. EI  Risk and Insurance Management
XI.E.ai. EIB Liability Insurance
XI.E.aj. KAA/IICC - Volunteers
XI.E.ak. KL - Public Complaints
XI.F. School Board Handbook Approval
XI.G. Supt. Contract Renewal
XI.H. Election of School Board Chair and Vice Chair
XI.I. Consent Agenda
XI.I.a. Personnel
XI.I.b. Approval of Board Meeting Minutes
XI.I.c. Approval of Budget Meeting Minutes
XI.I.d. Public Contracts
XI.I.e. Grant Report
XI.I.f. Bond Accountability Committee Report - Overview of Progress
XI.I.g. Appointment of Clerk and Deputy Clerk
XI.I.h. Appointment of Budget Officer
XI.I.i. Appointment of Custodians of School Funds
XI.I.j. Appointment of Financial Auditor
XI.I.k. Appointment of Legal Counsel
XI.I.l. Appointment of Real Estate Agent
XI.I.m. Designation of Depositories
XII. CLOSING COMMENTS                                 9:05 - 9:10 p.m.
XIII. INFORMATION ITEMS    
XIII.A. IK Reporting Details
XIII.B. Planning Committee - Updated Metrics
XIII.C. School Board Policy Notes
XIV. EXECUTIVE SESSION    Personnel  ORS 192.660(2)(b)   9:10 - 10:00 p.m.
Agenda Item Details Reload Your Meeting
Meeting: June 12, 2017 at 6:30 PM - Beaverton School District School Board Meeting
Subject:
I. EXECUTIVE SESSION Superintendent Evaluation ORS 192.660(2)(i) 5:00 p.m. - 5:45 p.m.
Subject:
II. PUBLIC BUDGET HEARING                                   6:15 p.m. - 6:30 p.m.
Presenter:
Anne Bryan
Subject:
III. CALL MEETING TO ORDER                                   6:30 - 6:45 p.m.
Presenter:
Anne Bryan
Subject:
III.A. Pledge to Flag
Subject:
III.B. Recognition of Students, Staff and Community
Attachments:
Subject:
III.B.a. WE Expect Excellence:  Flag of Learning and Liberty - Laurie Lane
Subject:
III.B.b. WE Collaborate:  Beaverton School Based Health Center
Subject:
III.B.c. WE Expect Excellence:  1st Place OMEA State Jazz Championships - Sunset High School
Subject:
III.B.d. WE Expect Excellence:  3rd Place OSAA 6A State Band Championships - Southridge High School Wind Ensemble
Subject:
IV. ACTION ITEM                                                           6:45 p.m. - 6:50 p.m.
Subject:
IV.A. Oath of Office to New Board Member, Tom Colett and Re-Elected Board Members
Presenter:
Becky Tymchuk
Attachments:
Subject:
IV.B. Swearing in of Public Safety Director, Rick  Puente
Presenter:
Don Grotting
Subject:
V. BOARD PROCEDURES                                           6:50 p.m.  - 6:55 p.m.
Presenter:
Anne Bryan
Subject:
VI. PUBLIC PARTICIPATION                                          6:55 - 7:25 p.m.
Presenter:
Public Comments
Description:
The School Board welcomes public comment. If you would like to address the committee, please complete a yellow card and give it to the Recording Secretary. Limit is two minutes for each card. Testimony will be first come, first served and rotated by topics in order to ensure multiple topics are heard.
Subject:
VII. BOARD COMMUNICATION                                     7:25 - 7:35 p.m.
Subject:
VII.A. Individual School Board Member Comments
Presenter:
Board Members
Subject:
VII.B. Superintendent Comments
Presenter:
Don Grotting
Subject:
VIII. REPORTS                                                                 7:35 - 8:15 p.m.
Subject:
VIII.A. Beaverton Student Advisory Committee Update
Presenter:
Committee Members
Attachments:
Subject:
VIII.B. School Report
Subject:
VIII.B.a. Springville K-8 Elementary School
Presenter:
Robin Kobrowski
Attachments:
Subject:
VIII.C. Financial Update
Presenter:
Claire Hertz
Attachments:
Subject:
VIII.D. Title IX Internal Review
Presenter:
David Wiliams
Attachments:
Subject:
VIII.E. District Complaint Process
Presenter:
David Williams, Maureen Wheeler & Camellia Osterink
Attachments:
Subject:
IX. BREAK                                                     8:15 - 8:25 p.m.
Subject:
X. DISCUSSION                                                     8:25 - 8:35 p.m.
Subject:
X.A. First Reading of School Board Policy EFA - Local Wellness Program (proposed new language)
Presenter:
Becky Tymchuk, David Williams and Camellia Osterink
Attachments:
Subject:
XI. ACTION ITEMS                                                       8:35 - 9:05 p.m.
Subject:
XI.A. Adoption of 2017-2018 Budget   (06-12)
Presenter:
Anne Bryan
Attachments:
Subject:
XI.B. Multiyear Finance Plan/Budget Calendar for  2018-2019
Presenter:
Claire Hertz
Attachments:
Subject:
XI.C. Administrative Boundary Adjustments (4)
Presenter:
Carl Mead & Steven Sparks
Attachments:
Subject:
XI.D. Northwest Regional ESD Board Member  Zone 4
Presenter:
Karen Cunningham
Attachments:
Subject:
XI.E. Second Reading of School Board E Policies, KAA and KL
Presenter:
Becky Tymchuk, David Williams and Camellia Osterink
Subject:
XI.E.a. EA/EAA  Support Services Goals (remove)
Attachments:
Subject:
XI.E.b. EB  Safety Program (proposed new language)
Attachments:
Subject:
XI.E.c. EBAC  Safety Committee
Attachments:
Subject:
XI.E.d. EBAD  Indoor Air Quality
Attachments:
Subject:
XI.E.e. EBB  Integrated Pest Management (proposed new language)
Attachments:
Subject:
XI.E.f. EBBB  Injury/Illness Reports
Attachments:
Subject:
XI.E.g. EBBC  Life-Sustaining Emergency Care
Attachments:
Subject:
XI.E.h. EBC/EBCA  Emergency Procedures and Disaster Plans
Attachments:
Subject:
XI.E.i. EBCB  Emergency Drills and Instruction (new)
Attachments:
Subject:
XI.E.j. EBCD  Emergency Closures
Attachments:
Subject:
XI.E.k. ECAB  Vandalism/Malicious/Mischief or Theft
Attachments:
Subject:
XI.E.l. ECAC  Video Surveillance (new)
Attachments:
Subject:
XI.E.m. ECACB  Unmanned Aircraft System a.k.a. Drone (new)
Attachments:
Subject:
XI.E.n. ECF  Energy Conservation  (remove)
Attachments:
Subject:
XI.E.o. ECG  Vehicle Idling  (remove)
Attachments:
Subject:
XI.E.p. EDC/KGF  Authorized use of District equipment and Materials
Attachments:
Subject:
XI.E.q. EDD  Sustainability Policy (remove)
Attachments:
Subject:
XI.E.r. EDDA  Sustainability and Energy Conservation
Attachments:
Subject:
XI.E.s. EEA   Student Transportation Services
Attachments:
Subject:
XI.E.t. EEAC   School Bus Safety Program
Attachments:
Subject:
XI.E.u. EEACA  School Bus Driver Selection and Training
Attachments:
Subject:
XI.E.v. EEACB   School Bus Maintenance (remove)
Attachments:
Subject:
XI.E.w. EEACC  Student Conduct on School Buses
Attachments:
Subject:
XI.E.x. EEACCA  Video Cameras on Transportation Vehicles
Attachments:
Subject:
XI.E.y. EEACD  Use of District Vehicles for Student Transportation (new)
Attachments:
Subject:
XI.E.z. EEAE  Student Transportation in Private Vehicle
Attachments:
Subject:
XI.E.aa. EEBAA  District Vehicles/Seat Belts/Child Safety System  (remove)
Attachments:
Subject:
XI.E.ab. EF  Management of Food Services  (remove)
Attachments:
Subject:
XI.E.ac. EFAA  District Nutrition Program and Food Services
Attachments:
Subject:
XI.E.ad. EGAAA  Reproduction of All Copyrighted Materials
Attachments:
Subject:
XI.E.ae. EGAB  Mail and Delivery Services  (remove)
Attachments:
Subject:
XI.E.af. EGB  Code of Conduct for Interscholastic Activities (remove)
Attachments:
Subject:
XI.E.ag. EH  Electronic Data Management
Attachments:
Subject:
XI.E.ah. EI  Risk and Insurance Management
Attachments:
Subject:
XI.E.ai. EIB Liability Insurance
Attachments:
Subject:
XI.E.aj. KAA/IICC - Volunteers
Attachments:
Subject:
XI.E.ak. KL - Public Complaints
Attachments:
Subject:
XI.F. School Board Handbook Approval
Presenter:
Anne Bryan
Attachments:
Subject:
XI.G. Supt. Contract Renewal
Presenter:
Anne Bryan
Attachments:
Subject:
XI.H. Election of School Board Chair and Vice Chair
Presenter:
Anne Bryan
Attachments:
Subject:
XI.I. Consent Agenda
Presenter:
Anne Bryan
Subject:
XI.I.a. Personnel
Subject:
XI.I.b. Approval of Board Meeting Minutes
Attachments:
Subject:
XI.I.c. Approval of Budget Meeting Minutes
Attachments:
Subject:
XI.I.d. Public Contracts
Attachments:
Subject:
XI.I.e. Grant Report
Attachments:
Subject:
XI.I.f. Bond Accountability Committee Report - Overview of Progress
Attachments:
Subject:
XI.I.g. Appointment of Clerk and Deputy Clerk
Attachments:
Subject:
XI.I.h. Appointment of Budget Officer
Attachments:
Subject:
XI.I.i. Appointment of Custodians of School Funds
Attachments:
Subject:
XI.I.j. Appointment of Financial Auditor
Attachments:
Subject:
XI.I.k. Appointment of Legal Counsel
Attachments:
Subject:
XI.I.l. Appointment of Real Estate Agent
Attachments:
Subject:
XI.I.m. Designation of Depositories
Attachments:
Subject:
XII. CLOSING COMMENTS                                 9:05 - 9:10 p.m.
Presenter:
Anne Bryan and Don Grotting
Subject:
XIII. INFORMATION ITEMS    
Subject:
XIII.A. IK Reporting Details
Attachments:
Subject:
XIII.B. Planning Committee - Updated Metrics
Attachments:
Subject:
XIII.C. School Board Policy Notes
Attachments:
Subject:
XIV. EXECUTIVE SESSION    Personnel  ORS 192.660(2)(b)   9:10 - 10:00 p.m.

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