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Meeting Agenda
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1 9:30 a.m. Bonnie Friedrichs, County Clerk 1) Bills to pay |
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1 COMMITTEE ACTION ONLY: Motion to pay all bills as submitted.
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2 9:35 a.m. Dave Guthrie, Remonumentation Director 1) Professional Services Agreement with Lewis and Lewis Professional Surveying, Inc. for Remonumentation Services (attachment) |
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2 ACTION ITEM #1: The Committee recommends we approve the annual Professional Services Agreement for 2020 for Alpena County with Lewis and Lewis Professional Surveying, Inc. for Remonumentation Services, as presented.
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3 2) Professional Services Agreement with Fabis Land Surveying, LLC for Remonumentation Services (attachment) |
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3 ACTION ITEM #2: The Committee recommends we approve the annual Professional Services Agreement for 2020 for Alpena County with Fabis Land Surveying, LLC for Remonumentation Services, as presented.
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4 3) Professional Services Agreement with Huron Engineering and Surveying, Inc. for Remonumentation Services (attachment)
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4 ACTION ITEM #3: The Committee recommends we approve the annual Professional Services Agreement for 2020 for Alpena County with Huron Engineering and Surveying, Inc. for Remonumentation Services as presented.
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5 9:40 a.m. Janelle Mott, Financial Officer 1) Child Care Fund's monthly report |
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6 9:45 a.m. Steve Mousseau, IT Director 1) Bid Recommendation for two IT Servers |
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6 ACTION ITEM #4: The Committee recommends we approve the IT Director's bid recommendation to purchase two IT servers from SHI International Corp for $26,000.00, which includes the cost of equipment and three years of maintenance, with request for a $15,200.00 increase to line item #402-234-980.251 from where the servers will be charged as presented.
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7 2) Bid Recommendation for VM Ware Virtual Server Platform
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7 ACTION ITEM #5: The Committee recommends we approve the IT Director's bid recommendation to purchase VMWare virtual server platform from CDW-G at a cost of $33,976.00, which includes the cost of the application and three years of maintenance, with request for $33,976.00 be transferred from the General Fund Technology Reserve to line item #101-958-728 for this software purchase, as presented.
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8 3) Bid Recommendation for a Cohesity Backup System
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8 ACTION ITEM #6: The Committee recommends to approve the IT Director's bid recommendation to purchase a Cohesity Backup System at a cost of $149,954.43, which includes the backup system and three years of maintenance. Payments for 2020 will be in the amount of $24,057.00 with the expense line item #402-234-980.251 (Equipment Fund) to be increased by $24,057.00, as presented.
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9 9:50 a.m. Undersheriff Erik Smith 1) Transfer Request for Dive Team Equipment (attachment) |
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9 ACTION ITEM #7: The Committee recommends we authorize that $5,695 be transferred for the Sheriffs Office from Donations for Dive Team line item #101-301-675.002 to Sheriff Dive Equipment line item #101-301-856.001 to purchase a second Oceanid Water Rescue Craft and its associated equipment with monies received from private donations. Private donations received a total of $5,695 as presented.
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10 9:55 a.m. Sgt. JP Ritter, Sheriff's Office 1) Marine Patrol DNR Grant Application (attachment) |
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10 ACTION ITEM #8: The Committee recommends we approve the Marine Patrol Department of Natural Resources Grant Application for the Sheriff's Office in the amount of $15,175.00. If awarded Federal Funds the Grant will be covered 100% with no County match; if awarded State Funds the Grant will be covered 75% with a County match of $3,793.75 as presented.
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11 10:00 a.m. Steve Smigelski, Airport Manager 1) Pay Application 15 from Spence Brothers to MDOT for new Airport Terminal (attachment) |
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11 ACTION ITEM #9: The Committee recommends we approve Pay Application 15 from Spence Brothers to MDOT Aeronautics for the new Airport Terminal in the amount of $306,140.68 (Alpena County portion of $81,379.17 already paid) with monies coming out of line item #481-595-975n as presented.
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12 2) Pay Application 16 from Spence Brothers to MDOT Aeronautics for the new Airport Terminal (attachment)
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12 ACTION ITEM #10: The Committee recommends we approve Pay Application 16 from Spence Brothers to MDOT Aeronautics for the new Airport Terminal in the amount of $218,683.35 for the new Airport Terminal with monies coming out of line item #481-595-975 as presented.
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12 3) Alpena Ground Services Second Quarter Invoice (attachment)
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12 ACTION ITEM #11: The Committee recommends we approve the Alpena Ground Services Second Quarter Invoice in the amount of $60,555.00 with monies coming out of line item #295-536-801.000 as presented.
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12 4) Pay Two Invoices from Northern Pump Services (Fuel Farm Maintenance at Airport) (attachment)
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12 ACTION ITEM #12: The Committee recommends we approve the two Invoices from Northern Pump Service for Fuel Farm Maintenance at the Airport in the amount of $1,234.20 (Invoice #26397) and in the amount of $1,355.50 (Invoice #26396) for a total amount of $2,589.70 with monies coming out of line item that needs to be added and monies will be reimbursed by fuel sales. This is budgeted for 2020 to be initially funded at $7,400.00 as presented.
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12 5) Two Quotes for Floor Cleaning Machine Purchase (attachments)
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12 ACTION ITEM #13: The Committee recommends we approve the quote from Global Industrial in the amount of $1,699.00 with any attendant supplies needed with monies from the existing budget as presented.
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13 10:05 a.m. Bill Peterson, Finance Committee Chairman
1) Pay BKV Group Invoice #51831 for New Jail Project (attachment) |
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13 ACTION ITEM #14: The Committee recommends we approve the BKV Group Invoice #51831 in the amount of $9,961.41 for the new Jail project with monies coming out of line item #466-301-975 (Jail Construction Costs) as presented.
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14 2) Pay Huron Engineering and Surveying, Inc. Invoice #3572 for New Jail Project (attachment)
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14 ACTION ITEM #15: The Committee recommends we approve the Huron Engineering and Surveying Invoice #3572 for the new Jail project in the amount of $687.50 with monies coming out of line item #466-301-975 (Jail Construction Costs) as presented.
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15 3) Transfer of pay for Hunt Payment
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15 ACTION ITEM #16: Recommendation that $8,000 be transferred out of the Base Security Fund and put into the General Fund to allocate $8,000 to HUNT as presented.
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15 4) Pay $150 to Wilson Township for new Jail property (splitting)
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16 ACTION ITEM #17: The Committee recommends to pay $150 to Wilson Township for new Jail property (splitting) with monies coming out of line item #466-301-975 (Jail Construction Costs) as presented.
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16 10:10 a..m. Brenda Fournier, Ambulance Committee Chairperson 1) Ambulance Millage Ballot Language (attachment) |
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16 ACTION ITEM #18: The Committee recommends to approve the Ambulance Millage Ballot Language as presented.
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17 10:15 a.m. Kim Ludlow, County Treasurer 1) Monthly Reports (attachment) |
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Agenda Item Details
Reload Your Meeting
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| Meeting: | March 18, 2020 at 9:30 AM - Finance Committee | |
| Subject: |
1 9:30 a.m. Bonnie Friedrichs, County Clerk 1) Bills to pay |
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| Subject: |
1 COMMITTEE ACTION ONLY: Motion to pay all bills as submitted.
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| Subject: |
2 9:35 a.m. Dave Guthrie, Remonumentation Director 1) Professional Services Agreement with Lewis and Lewis Professional Surveying, Inc. for Remonumentation Services (attachment) |
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Attachments:
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| Subject: |
2 ACTION ITEM #1: The Committee recommends we approve the annual Professional Services Agreement for 2020 for Alpena County with Lewis and Lewis Professional Surveying, Inc. for Remonumentation Services, as presented.
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| Subject: |
3 2) Professional Services Agreement with Fabis Land Surveying, LLC for Remonumentation Services (attachment) |
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Attachments:
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| Subject: |
3 ACTION ITEM #2: The Committee recommends we approve the annual Professional Services Agreement for 2020 for Alpena County with Fabis Land Surveying, LLC for Remonumentation Services, as presented.
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| Subject: |
4 3) Professional Services Agreement with Huron Engineering and Surveying, Inc. for Remonumentation Services (attachment)
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Attachments:
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| Subject: |
4 ACTION ITEM #3: The Committee recommends we approve the annual Professional Services Agreement for 2020 for Alpena County with Huron Engineering and Surveying, Inc. for Remonumentation Services as presented.
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| Subject: |
5 9:40 a.m. Janelle Mott, Financial Officer 1) Child Care Fund's monthly report |
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Attachments:
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| Subject: |
6 9:45 a.m. Steve Mousseau, IT Director 1) Bid Recommendation for two IT Servers |
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| Subject: |
6 ACTION ITEM #4: The Committee recommends we approve the IT Director's bid recommendation to purchase two IT servers from SHI International Corp for $26,000.00, which includes the cost of equipment and three years of maintenance, with request for a $15,200.00 increase to line item #402-234-980.251 from where the servers will be charged as presented.
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Attachments:
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| Subject: |
7 2) Bid Recommendation for VM Ware Virtual Server Platform
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| Subject: |
7 ACTION ITEM #5: The Committee recommends we approve the IT Director's bid recommendation to purchase VMWare virtual server platform from CDW-G at a cost of $33,976.00, which includes the cost of the application and three years of maintenance, with request for $33,976.00 be transferred from the General Fund Technology Reserve to line item #101-958-728 for this software purchase, as presented.
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Attachments:
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| Subject: |
8 3) Bid Recommendation for a Cohesity Backup System
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| Subject: |
8 ACTION ITEM #6: The Committee recommends to approve the IT Director's bid recommendation to purchase a Cohesity Backup System at a cost of $149,954.43, which includes the backup system and three years of maintenance. Payments for 2020 will be in the amount of $24,057.00 with the expense line item #402-234-980.251 (Equipment Fund) to be increased by $24,057.00, as presented.
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Attachments:
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| Subject: |
9 9:50 a.m. Undersheriff Erik Smith 1) Transfer Request for Dive Team Equipment (attachment) |
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Attachments:
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| Subject: |
9 ACTION ITEM #7: The Committee recommends we authorize that $5,695 be transferred for the Sheriffs Office from Donations for Dive Team line item #101-301-675.002 to Sheriff Dive Equipment line item #101-301-856.001 to purchase a second Oceanid Water Rescue Craft and its associated equipment with monies received from private donations. Private donations received a total of $5,695 as presented.
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10 9:55 a.m. Sgt. JP Ritter, Sheriff's Office 1) Marine Patrol DNR Grant Application (attachment) |
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Attachments:
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| Subject: |
10 ACTION ITEM #8: The Committee recommends we approve the Marine Patrol Department of Natural Resources Grant Application for the Sheriff's Office in the amount of $15,175.00. If awarded Federal Funds the Grant will be covered 100% with no County match; if awarded State Funds the Grant will be covered 75% with a County match of $3,793.75 as presented.
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| Subject: |
11 10:00 a.m. Steve Smigelski, Airport Manager 1) Pay Application 15 from Spence Brothers to MDOT for new Airport Terminal (attachment) |
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Attachments:
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| Subject: |
11 ACTION ITEM #9: The Committee recommends we approve Pay Application 15 from Spence Brothers to MDOT Aeronautics for the new Airport Terminal in the amount of $306,140.68 (Alpena County portion of $81,379.17 already paid) with monies coming out of line item #481-595-975n as presented.
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| Subject: |
12 2) Pay Application 16 from Spence Brothers to MDOT Aeronautics for the new Airport Terminal (attachment)
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Attachments:
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| Subject: |
12 ACTION ITEM #10: The Committee recommends we approve Pay Application 16 from Spence Brothers to MDOT Aeronautics for the new Airport Terminal in the amount of $218,683.35 for the new Airport Terminal with monies coming out of line item #481-595-975 as presented.
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12 3) Alpena Ground Services Second Quarter Invoice (attachment)
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Attachments:
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| Subject: |
12 ACTION ITEM #11: The Committee recommends we approve the Alpena Ground Services Second Quarter Invoice in the amount of $60,555.00 with monies coming out of line item #295-536-801.000 as presented.
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12 4) Pay Two Invoices from Northern Pump Services (Fuel Farm Maintenance at Airport) (attachment)
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Attachments:
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| Subject: |
12 ACTION ITEM #12: The Committee recommends we approve the two Invoices from Northern Pump Service for Fuel Farm Maintenance at the Airport in the amount of $1,234.20 (Invoice #26397) and in the amount of $1,355.50 (Invoice #26396) for a total amount of $2,589.70 with monies coming out of line item that needs to be added and monies will be reimbursed by fuel sales. This is budgeted for 2020 to be initially funded at $7,400.00 as presented.
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| Subject: |
12 5) Two Quotes for Floor Cleaning Machine Purchase (attachments)
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Attachments:
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| Subject: |
12 ACTION ITEM #13: The Committee recommends we approve the quote from Global Industrial in the amount of $1,699.00 with any attendant supplies needed with monies from the existing budget as presented.
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| Subject: |
13 10:05 a.m. Bill Peterson, Finance Committee Chairman
1) Pay BKV Group Invoice #51831 for New Jail Project (attachment) |
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Attachments:
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| Subject: |
13 ACTION ITEM #14: The Committee recommends we approve the BKV Group Invoice #51831 in the amount of $9,961.41 for the new Jail project with monies coming out of line item #466-301-975 (Jail Construction Costs) as presented.
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| Subject: |
14 2) Pay Huron Engineering and Surveying, Inc. Invoice #3572 for New Jail Project (attachment)
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Attachments:
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| Subject: |
14 ACTION ITEM #15: The Committee recommends we approve the Huron Engineering and Surveying Invoice #3572 for the new Jail project in the amount of $687.50 with monies coming out of line item #466-301-975 (Jail Construction Costs) as presented.
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| Subject: |
15 3) Transfer of pay for Hunt Payment
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15 ACTION ITEM #16: Recommendation that $8,000 be transferred out of the Base Security Fund and put into the General Fund to allocate $8,000 to HUNT as presented.
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| Subject: |
15 4) Pay $150 to Wilson Township for new Jail property (splitting)
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16 ACTION ITEM #17: The Committee recommends to pay $150 to Wilson Township for new Jail property (splitting) with monies coming out of line item #466-301-975 (Jail Construction Costs) as presented.
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16 10:10 a..m. Brenda Fournier, Ambulance Committee Chairperson 1) Ambulance Millage Ballot Language (attachment) |
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16 ACTION ITEM #18: The Committee recommends to approve the Ambulance Millage Ballot Language as presented.
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Attachments:
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| Subject: |
17 10:15 a.m. Kim Ludlow, County Treasurer 1) Monthly Reports (attachment) |
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Attachments:
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