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Meeting Agenda
I. Call to order
II. Discussion item(s)
II.A. Food Service Bid Update
II.B. Landscaping Bid Award - Recommendation
II.C. Erate Bid Award - Recommendation
II.D. MacArthur Stage Floor Refinishing
II.E. Custodial Services Update
II.E.1. SEIU Negotiations
II.E.2. Custodial Bid - Recommendation to Reject all Bids
II.F. Furniture Planning & Budgeting Discussion
II.F.1. Status of Classroom Standards
II.F.2. Furniture Budgetary Discussion
II.G. Monthly Forecast5 Financial Reports and Discussion of Revenues and Expenditures to Date
II.H. Budgetary Guidelines and Budget Calendar
II.I. Recommendation for Approval of Resolution to Prepare FY2021 Budget
III. Old business - Item(s) discussed at previous Finance Committee meeting(s)
III.A. Approval of Minutes - February 3, 2020 Finance Committee Meeting
IV. New business - Item(s) to be discussed at future Finance committee meeting(s)
V. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: March 2, 2020 at 5:30 PM - Finance Committee Meeting
Subject:
I. Call to order
Subject:
II. Discussion item(s)
Subject:
II.A. Food Service Bid Update
Description:
Update of the status of the cooperative bid for food service between District 21 and District 23.  The attached bid document has been approved by ISBE.  The required legal notice will run on March 5th. A joint pre-bid meeting will be held at CCSD21 on March 16 at 10am with a tour of the Wheeling and Prospect Heights district facilities.
Attachments:
Subject:
II.B. Landscaping Bid Award - Recommendation
Description:
A pre-bid meeting was held on January 30th.  The bid opening took place on Friday, February 7th.  Bids have been evaluated and Gilio Landscaping has been identified as the lowest responsive/responsible vendor.  Administration recommends awarding 3 year landscaping contract for base bid and alternate 1 work (weed control) to Gilio Landscaping.   Gilio's first year annual total of $25,705.00 represents an annual increase of $1,890.39, when compared to previous contract, while still increasing level of service and expectations.
Attachments:
Subject:
II.C. Erate Bid Award - Recommendation
Description:
The Technology Team is requesting Board approval in the amount of $27,256.72 for network enhancements. The monies to fund the materials and labor portion of the project will come from the Technology Department’s Contingency Account. About 50%of the project is eligible for reimbursement under the Federal Government’s E-Rate Reimbursement Process.
Attachments:
Subject:
II.D. MacArthur Stage Floor Refinishing
Description:
A proposal was previously approved for Specialty Floors work in the MacArthur Gymnasium.   Since approval the MAC VIM department expressed and interest to refinishing the stage floor.  Administration received a proposal from Specialty Floors to complete this additional work for the amount of $4,795.00.  Since this is an add to a previously Board approved proposal, Administration is requesting approval to proceed.   Funding for add will be supported via O&M fund.
Attachments:
Subject:
II.E. Custodial Services Update
Description:
Discussion of the status of Custodial Services Bid and ongoing negotiations with SEIU
Subject:
II.E.1. SEIU Negotiations
Subject:
II.E.2. Custodial Bid - Recommendation to Reject all Bids
Attachments:
Subject:
II.F. Furniture Planning & Budgeting Discussion
Description:
Status of discussions of the development of classroom standards, replacement cycles and budgetary planning will be shared with the committee.
Subject:
II.F.1. Status of Classroom Standards
Attachments:
Subject:
II.F.2. Furniture Budgetary Discussion
Attachments:
Subject:
II.G. Monthly Forecast5 Financial Reports and Discussion of Revenues and Expenditures to Date
Description:
Monthly review of Year to Date Revenue and Expenditures
Attachments:
Subject:
II.H. Budgetary Guidelines and Budget Calendar
Description:
Discuss FY21 calendar and budget guidelines in preparation of the FY21 Budget  
Attachments:
Subject:
II.I. Recommendation for Approval of Resolution to Prepare FY2021 Budget
Description:
Request for approval of Resolution to prepare FY2021 Budget
Attachments:
Subject:
III. Old business - Item(s) discussed at previous Finance Committee meeting(s)
Subject:
III.A. Approval of Minutes - February 3, 2020 Finance Committee Meeting
Description:
The Finance Committee recommends approval of the minutes from the February 3, 2020 as written.
Attachments:
Subject:
IV. New business - Item(s) to be discussed at future Finance committee meeting(s)
Subject:
V. Adjournment

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