July 15, 2024 at 6:00 PM - Regular Board Meeting

I. In an abundance of caution and to promote social distancing, the District is encouraging members of the public to view and access the Governing Board meeting at the following link:
Meeting Link: https://wrschool.webex.com/wrschool/j.php?MTID=m6dd3e30dc627d9076e7027c2c57fba62
Meeting number         2486 932 1610   |        Password:           FightingScouts
Or join by phone:         415-655-0001    |        Access code:       2486 932 1610##
Agenda: https://meetings.boardbook.org/Public/Organization/893
Members of the public who chose to do so, may still attend the Governing Board meeting in person. Chairs will be arranged so that members of the public can sit far apart from each other. The audience area of the boardroom will be limited for the meeting, as the Governing Board is following the Centers for Disease Control and Prevention’s (CDC) guidelines and limiting the amount of people present in the room to ten (10). This number represents the Board members and staff who will be attending in person for the meeting. One or more members of the Board may participate telephonically. If the Governing Board room reaches a capacity beyond what is currently being recommended by Government agencies, the District may offer live streaming of the meeting in other rooms to abide by those recommendations. You are welcome to contact the Superintendent's office at 928.729.6706 or contact@wrschool.net with your questions, comments, and concerns.

II. CALL TO ORDER / FLAG SALUTE

III. ROLL CALL / WELCOME

IV. APPROVAL OF THE AGENDA

V. APPROVAL OF THE BOARD MINUTES

V.A. June 27, 2024 - Regular Board Meeting

VI. PUBLIC HEARING:

VI.A. Adopted Budget for SY 24-25

VII. INFORMATION ONLY

VII.A. Superintendent's Report

VII.A.1. July 15, 2024 - 11 Months Employee Return to Work

VII.A.2. July 16, 2024 - Dr. Shannon Goodsell's Birthday

VII.A.3. July 19, 2024 - District Wide Enrollment at Bee Holdzil Fighting Scouts Events Center

VII.A.4. July 25, 2024 - 10 Months Employee Return to Work

VII.A.5. July 26, 2024 - WRHS Football Movie Night at Judd Avey Memorial Football Field

VII.A.6. July 29, 2024 - Permissive Practice starts for Fall Sports Program.

VII.A.7. August 1, 2024 - First Day of School

VII.B. Governing Board's Report

VII.C. Departments/School Sites Report

VIII. CALL TO PUBLIC

IX. ACTION ITEMS

IX.A. CONSENT AGENDA:  Due to recent Attorney General OMLET Team findings, consent agenda items #1 and #2 reports will not be attached to the agenda, instead they will be available at the meeting.

IX.A.1. Possible Action to Approve School District Vouchers: Expense Vouchers - #2424-$677,505.54, #2425-$999,680.76 & #2426-$3,000.00 and Payroll Vouchers - #30-$273,421.14, #31-$295,251.50, #32-$214,314.98 & #33-$184,845.19.

IX.A.2. Possible Action to Approve July 2024 Student Activities Fund Balance Report in the amount of $116,693.71 and Auxiliary Fund Balance Report in the amount of $73,527.21.

IX.A.3. Possible Action to Approve Out of State/Overnight Travel for Students/Staff:

IX.A.3.a. Designated Governing Board Member(s), Dr. Shannon Goodsell, Designated Staff and Legal Counsel to Attend the Impact Aid Technical Assistance Workshop and the National Association Of Federally Impacted Schools (NAFIS) Fall Conference In Washington, Dc From September 20-25, 2024.

IX.A.3.b. Designated Governing Board Member(s), Superintendent Shannon Goodsell, Designated Staff And Legal Counsel To Attend The National Indian Education Association (NIEA) 55th Annual Convention & Trade Show In Palm Springs, CA On October 6-13, 2024.

IX.A.3.c. Elissa James, HR Director To Attend The 2024 American Association of School Personnel Administrators (AASPA) 86th Annual Conference In Seattle, WA from October 14-19, 2024.

IX.A.3.d. WRHS CTE Student Organizations/Clubs To Attend Arizona CTSO Calendar Of Events For SY 2024-2025

IX.A.4. Possible Action to Approve Memorandum of Understanding (MOU) for ESS services between Window Rock Unified School District and New Mexico School for the Deaf for SY 24-25. 

IX.A.5. Possible Action To Approve Memorandum Of Understanding For Youth Mentoring Program Between Window Rock Unified School District And Big Brothers Big Sisters Mountain Region For SY 24-25´´.

IX.A.6. Possible Action to Approve School Staffing Agreement for ESS Services between Window Rock Unified School District and E-Therapy Intermediate, Inc. from July 1, 2024, to June 30, 2025. 

IX.A.7. Possible Action To Approve Sole Source Procurement Terms And Conditions For SY 24-25

IX.A.8. Possible Action To Approve District Bank Accounts Signatories for SY 24-25

IX.A.9. Possible Action To Approve Resolution Of Vouchers And District Account Signatories For SY 24-25.

IX.A.10. Possible Action To Approve To Designate A District Representative for Bid Protests and Contract Claims for SY 24-25.

IX.A.11. Possible Action To Approve The Use Of Electronic Signatures For Governing Board Members And Superintendent During SY 24-25.

IX.A.12. Possible Action To Approve Resolution To Authorize The Execution Of Warrants Between Board Meetings For SY 24-25

IX.A.13. Possible Action to Approve Fundraising Activities for Student Activities For SY 24-25.

IX.A.14. Possible Action To Approve To Authorize Student Activity And Auxiliary Operation Officers And Assistant Treasurers For SY 24-25.

IX.A.15. Possible Action To Approve To Authorize Government Surplus Property Signatures For SY 24-25.

IX.A.16. Possible Action To Approve To Authorize And Designate Representative For Impact Aid Application For SY 24-25.

IX.A.17. Possible Action to Approve Donation of Nike SB & Di’Orr Greenwood Collection Shoes for Class of 2024 Window Rock High School Seniors from Di’Orr Greenwood. 

IX.A.18. Possible Action to Approve Donation from Capacity Builders, Inc. for Youth League Football in the amount of $1,000.00.

IX.B. SPECIFIC ITEMS OF DISTRICT BUSINESS:

IX.B.1. Discussion and Possible Action to Adopt the Budget for SY 24-25.

IX.B.2. Discussion and Possible Action to Approve Personnel Schedule for SY 24-25.

IX.B.3. Discussion and Possible Action to Approve Courtesy Chevrolet - Purchase of White Fleet in the amount of $278,581.00.

IX.B.4. Discussion and Possible Action to Approve Sanderson Ford - Purchase of White Fleet in the amount of $62,722.34.

IX.B.5. Discussion and Possible Action to Approve Laroc Refrigeration - Kitchen Freezer and Refrigerator in the amount of $46,443.14.

IX.B.6. Discussion and Possible Action to Approve SPS Architects, LLP - Expanded CA Coordination Time for HS Football Fields in the amount of $91,078.64.

IX.B.7. Discussion and Possible Action to Approve SPS Architects, LLP - Expanded Services for Architecture services for MS Football Field in the amount of $200,273.000.

IX.B.8. Discussion and Possible Action to Approve Diversified Flooring Services - WRHS Bathroom Renovation in the amount of $59,932.50.

IX.B.9. Discussion and Possible Action to Approve Veregy Proposal - Replace and Install New LED Lights at the Events Center in the amount of 369,000.30.

IX.B.10. Discussion and Possible Action to Approve General Acrylics, Inc - Field Grooming in the amount of $28,872.71.

IX.B.11. Discussion and Possible Action to Approve SMG Equipment, LLC - Turf Sweeper in the amount of $175,612.89.

IX.B.12. Discussion and Possible Action to Approve Ebmeyer Charter and Tour - Charter Bus in the amount of $185,000.00.

IX.B.13. Discussion and Possible Action to Approve Texas Eagle Transportation - Charter Bus in amount of $190,000.00.

IX.B.14. Discussion and Possible Action to Approve Smith Transit and Balboa Capitol - Charter Bus in the amount of $150,000.00.

X. INFORMATION AND DISCUSSION ITEMS

X.A. HMH Data

X.B. Technology Update

X.C. Travel Policy Update

X.D. 1st Reading of Policy Advisory #788-791

X.E. 1st Reading of Policy Advisory #792-800

X.F. Special Board Meeting - August 1, 2024, at 6:00pm

X.G. Regular Board Meeting - Tuesday, August 13, 2024

XI. ADJOURNMENT