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January 3, 2022 at 5:30 PM - Reorganizational Meeting

Agenda
1. CALL TO ORDER / ROLL CALL / PLEDGE OF ALLEGIANCE
Description:  ___ Jill Antony
___ Kelly Hoeft
___ Tony Jacobs              
___ Ryan Jones
___ Linda Leiding
___ Sara Rose
___ Kent Thiesse
2. APPROVAL OF AGENDA
Description:  Motion:__________ Second:__________ Carried:___ Failed:___
3. ELECTION OF OFFICERS (Action)
3.1. Chairperson     Linda Leiding (2021)
Description:  Recommended Motion:  To elect _____________ as Chairperson of the LCWM School Board for calendar year 2020.  

Motion:__________ Second:__________ Carried:___ Failed:___
3.2. Vice-Chairperson     Tony Jacobs (2021)
Description:  Recommended Motion:  To elect __________ as Vice-Chairperson of the LCWM School Board for calendar year 2020.  

Motion:__________ Second:__________ Carried:___ Failed:___
3.3. Clerk     Kent Thiesse (2021)
Description:  Recommended Motion:  To elect __________ as Clerk of the LCWM School Board for calendar year 2020.  

Motion:__________ Second:__________ Carried:___ Failed:___
3.4. Treasurer     Ryan Jones (2021)
Description:  Recommended Motion:  To elect __________ as Treasurer of the LCWM School Board for calendar year 2020.  

Motion:__________ Second:__________ Carried:___ Failed:___
4. ESTABLISH SALARIES FOR THE BOARD (Action)
Description:  Currently $65 for regular and special meetings, $65 for study sessions and $40 for committee meetings, $100 for full day meetings. $600 per year extra for Chair. $300 per year extra for Clerk and Treasurer.  School board meetings are unable to start unless there is a quorum: if board members are going to be late or unable to attend, please contact the Board Chair at least 24 hours prior to the meeting.  That allows sufficient time to cancel the meeting if necessary.  One of the expectations of board members listed in the Phase 1 Training Manual is to start board meetings on time.  

Recommended Motion: To set the salaries for the board as follows: $65 for regular and special meetings, $100 for full day meetings, $65 for study sessions, and $45 for committee meetings. $600 per year extra for Chair. $300 per year extra for Clerk and Treasurer.   The Board member stipend will be reduced by one half if more than five (5) minutes late for board meetings. 

Motion:__________ Second:__________ Carried:___ Failed:___
5. SET MEETING DATES, STUDY SESSIONS, TIMES, AND LOCATION (Action)
Description:  Recommended Motion:  To hold all regular meetings, except January and February, on the third Monday of the month at 5:30 p.m.  The January meeting will be held on Tuesday, January 18 at 5:30 p.m. due to the Dr. Martin Luther King, Jr. holiday and the February meeting will be held on Tuesday, Febraury 22 due to the President’s Day holiday.   

Study sessions will be scheduled for the 1st Monday of the month at 5:30 p.m.  There will be no study sessions in July and September.  The school board reorganization special meeting will take place the first Monday in January instead of a study session. 

All meetings will be held in the LCWM Secondary Media Center unless otherwise specified.

REGULAR MEETING DATES TO APPROVE (for the 2021-22 calendar):
Monday, July 18, 2022
Monday, August 15, 2022 
Monday, September 19, 2022        
Monday, October 17, 2022
Monday, November 21, 2022 
Monday, December 19, 2022              
Monday, January 2, 2023 (Reorganization)
Tuesday, January 17, 2023 
Tuesday, February 21, 2023              
Monday, March 20, 2023                
Monday, April 17, 2023          
Monday, May 15, 2023               
Monday, June 19, 2023                                                                                      

Motion:__________ Second:__________ Carried:___ Failed:___
6. OPERATIONS CONSENT AGENDA (Action)
Description:  Recommended Motion:  To approve the operations consent agenda for the 2022 calendar year.  
6.1. Designation of official newspaper. 
Description:  Designate Lake Crystal Tribune as the official newspaper.
6.2. Designation of school depository. 
Description:  Designate School Depositiories - MinnStarBank, Wells Fargo, US Bank/Minnesota School District Liquid Assets Fund, Bank of America, N.A./Mntrust-PMA Financial Network,Inc.
6.3. Deposits and transfers.
Description:  Authorize Mark Westerburg, Karissa Hall, Natalie Teigum and Braden Wesley to make deposits and transfers.
6.4. Facsimile signatures on checks.
Description:  Approve the usage of facsimile signatures on checks. 
6.5. Certain duties of the clerk.
Description:  Authorize Karissa Hall and Natalie Teigum to perform certain duties of the clerk.                
Allows Karissa and Natalie to perform routine duties such as posting notices and handling election duties, etc.
6.6. Contracts and service agreements.
Description:  Authorize Superintendent of Schools to sign contracts and service agreements in amounts less than $10,000.00.
6.7. Electronic fund transfers and safe deposit box.
Description:  Authorize Mark Westerburg, Karissa Hall, Natalie Teigum and Braden Wesley to make electronic fund transfers and access safe deposit box.
6.8. Payroll transmittal forms.
Description:  Authorize Natalie Teigum, Braden Wesley and Mark Westerburg to sign payroll transmittal forms.
6.9. Meals, coffee, and light refreshments to visitors.
Description:  Authorize the School Board to provide meals, coffee, and light refreshments to visitors.
6.10. Meals, lodging and mileage for school board members and employees.
Description:  Authorize payment for meals, lodging and mileage for school board members and employees per the attached guidelines. (Appendix)
6.11. MSBA, MREA and MSHSL Membership.
Description:  Authorize membership in Minnesota School Boards Association (MSBA), Minnesota Rural Education Association (MREA) and Minnesota State High School League (MSHSL).  
6.12. Federal programs.
Description:  Authorize participation in federal programs.
6.13. Local Education Agency (LEA) representative.
Description:  Appoint Mark Westerburg as the Local Education Agency (LEA) representative.
6.14. Legal counsel.
Description:  Designate Rupp, Anderson, Squires & Waldspurger, P.A.as legal counsel for the school district.


Motion:__________ Second:__________ Carried:___ Failed:___
7. COMMITTEE ASSIGNMENTS (Discussion)
Description:  To discuss committee assignments for the 2022 calendar year. (Appendix)
8. NEW BUSINESS
8.1. STUDY SESSION TOPICS (Discussion)
Description:  The school board will discuss school board topics for 2022. (Appendix)
9. ANNOUNCEMENTS
Description:  Mon, Jan 10 2 Hr. Late Start
Jan 12-14 MSBA Conference at Minneapolis Convention Center
Tue, Jan 18 5:30 pm Regular School Board Meeting, Secondary Media Center
Fri, Jan 21  End of 2nd Quarter/1st Semester; Gr. 6-12
Mon, Jan 24 No School for Students - Staff Development Day
Wed, Jan 26 Student Council Breakfast; 7:00 am, District Office
10. ITEMS FOR FUTURE AGENDAS
11. ADJOURNMENT
Description: 
Motion:__________ Second:__________ Carried:___ Failed:___

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