January 2, 2024 at 5:30 PM - Reorganizational Meeting
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1. CALL TO ORDER / ROLL CALL / PLEDGE OF ALLEGIANCE
Description:
___ Kelly Hoeft ___ Ryan Jones ___ Linda Leiding ___ Mike Maurer ___ Kari Paul ___ Sara Rose ___ Josh Sargent |
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2. APPROVAL OF AGENDA
Description:
Motion:__________ Second:__________ Carried:___ Failed:___
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3. ELECTION OF OFFICERS (Action)
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3.1. Chairperson Linda Leiding (2023)
Description:
Recommended Motion: To elect _____________ as Chairperson of the LCWM School Board for calendar year 2024.
Motion:__________ Second:__________ Carried:___ Failed:___ |
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3.2. Vice-Chairperson Sara Rose (2023)
Description:
Recommended Motion: To elect __________ as Vice-Chairperson of the LCWM School Board for calendar year 2024.
Motion:__________ Second:__________ Carried:___ Failed:___ |
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3.3. Clerk Kelly Hoeft (2023)
Description:
Recommended Motion: To elect __________ as Clerk of the LCWM School Board for calendar year 2024.
Motion:__________ Second:__________ Carried:___ Failed:___ |
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3.4. Treasurer Ryan Jones (2023)
Description:
Recommended Motion: To elect __________ as Treasurer of the LCWM School Board for calendar year 2024.
Motion:__________ Second:__________ Carried:___ Failed:___ |
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4. ESTABLISH SALARIES FOR THE BOARD (Action)
Description:
Currently $70 for regular and special meetings, $70 for study sessions and $50 for committee meetings, $110 for full day meetings. $625 per year extra for Chair. $325 per year extra for Clerk and Treasurer. School board meetings are unable to start unless there is a quorum: if board members are going to be late or unable to attend, please contact the Board Chair at least 24 hours prior to the meeting. That allows sufficient time to cancel the meeting if necessary. One of the expectations of board members listed in the Phase 1 Training Manual is to start board meetings on time.
Recommended Motion: To set the salaries for the board as follows: $70 for regular and special meetings, $110 for full day meetings, $70 for study sessions, and $50 for committee meetings. $625 per year extra for Chair. $325 per year extra for Clerk and Treasurer. The Board member stipend will be reduced by one half if more than five (5) minutes late for board meetings. Motion:__________ Second:__________ Carried:___ Failed:___ |
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5. SET MEETING DATES, STUDY SESSIONS, TIMES, AND LOCATION (Action)
Description:
Recommended Motion: To hold all regular meetings, except January and February, on the third Monday of the month at 5:30 p.m. The January meeting will be held on the third Tuesday at 5:30 p.m. due to the Dr. Martin Luther King, Jr. holiday and the February meeting will be held on the third Tuesday due to the President’s Day holiday.
Study sessions will be scheduled for the 1st Monday of the month at 5:30 p.m. There will be no study sessions in July and September. The school board reorganization special meeting will take place the first Monday in January instead of a study session. All meetings will be held in the LCWM Secondary Media Center unless otherwise specified. REGULAR MEETING DATES TO APPROVE (for the 2024-25 calendar): Monday, July 15, 2024 Monday, August 19, 2024 Monday, September 16, 2024 Monday, October 14, 2024 Monday, November 18, 2024 Monday, December 16, 2024 Monday, January 6, 2025 (Reorganization) Tuesday, January 21, 2025 Tuesday, February 18, 2025 Monday, March 17, 2025 Monday, April 21, 2025 Monday, May 19, 2025 Monday, June 16, 2025 Motion:__________ Second:__________ Carried:___ Failed:___ |
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6. OPERATIONS CONSENT AGENDA (Action)
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6.1. Designation of official newspaper.
Description:
Designate Lake Crystal Tribune as the official newspaper.
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6.2. Designation
of school depository.
Description:
Designate School Depositiories - MinnStarBank,
Wells Fargo, US Bank/Minnesota School District Liquid Assets Fund, Bank of
America, N.A./Mntrust-PMA Financial Network,Inc.
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6.3. Deposits and transfers.
Description:
Authorize Mark Westerburg, Karissa Hall, Natalie Teigum and Braden Wesley to make deposits and transfers.
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6.4. Facsimile
signatures on checks.
Description:
Approve
the usage of facsimile signatures on checks.
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6.5. Certain
duties of the clerk.
Description:
Authorize Karissa Hall and Natalie Teigum to perform certain duties of the
clerk.
Allows Karissa and Natalie to perform routine duties such as posting notices and handling election duties, etc. |
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6.6. Contracts
and service agreements.
Description:
Authorize
Superintendent of Schools to sign contracts and service agreements in amounts
less than $10,000.00.
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6.7. Electronic fund transfers and safe deposit box.
Description:
Authorize Mark Westerburg, Karissa Hall, Natalie Teigum and Braden Wesley to make electronic fund transfers and access safe deposit box.
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6.8. Payroll transmittal forms.
Description:
Authorize Natalie Teigum, Braden Wesley and Mark Westerburg to sign payroll transmittal forms.
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6.9. Meals,
coffee, and light refreshments to visitors.
Description:
Authorize
the School Board to provide meals, coffee, and light refreshments to visitors.
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6.10. Meals, lodging and mileage for school board members and employees.
Description:
Authorize payment for meals, lodging and mileage for school board members and employees per the attached guidelines. (Appendix)
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6.11. MSBA, MREA and MSHSL Membership.
Description:
Authorize membership in Minnesota School
Boards Association (MSBA), Minnesota Rural Education Association
(MREA) and Minnesota
State High School League (MSHSL).
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6.12. Federal
programs.
Description:
Authorize
participation in federal programs.
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6.13. Local Education Agency (LEA) representative.
Description:
Appoint Mark Westerburg as the Local Education Agency (LEA) representative.
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6.14. Legal counsel.
Description:
Designate Rupp, Anderson, Squires & Waldspurger, P.A.as legal counsel for the school district.
Motion:__________ Second:__________ Carried:___ Failed:___ |
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7. COMMITTEE ASSIGNMENTS (Discussion)
Description:
To discuss committee assignments for the 2024 calendar year. (Appendix)
Recommended Motion: To approve the operations consent agenda for the 2024 calendar year. Motion:_______________ Second:______________ Carried:____ Failed:____ |
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8. NEW BUSINESS
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8.1. STUDY SESSION TOPICS (Discussion)
Description:
The school board will discuss school board topics for 2024. (Appendix)
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9. ANNOUNCEMENTS
Description:
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10. ITEMS FOR FUTURE AGENDAS
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11. ADJOURNMENT
Description:
Motion:__________ Second:__________ Carried:___ Failed:___ |