Tuesday, February 4, 2025 5:15 pm (doors open at 4:30 pm) - Regular Study & Voting Session

1. CALL TO ORDER - Governing Board President, Stan Goligoski
  

2. OPENING CEREMONY
  

2.A. Welcome - Governing Board President, Stan Goligoski
  

2.B. Pledge of Allegiance 
  

3. APPROVAL OF AGENDA - Governing Board President, Stan Goligoski
  

3.A. Consider approving the agenda, as presented.

RELEVANT INFORMATION: Board Policy requires the approval of the agenda.
  

4. APPROVAL OF MINUTES - Governing Board President, Stan Goligoski
   

4.A. Consider approving the minutes from the Regular Study and Voting Session meeting of January 14, 2025, as presented.

RELEVANT INFORMATION: Board policy requires the approval of minutes.
  

5. PRESENTATIONS
  

5.A. Career and Technical Education Student, Maxwell McVickers.

Presenter: Tiffany Boehle, Director of Career and Technical Education at PHS
  

5.B. Standards Based Report Cards

Presenter: Kelsey Secor, Assistant Superintendent of Instruction
  

6. INFORMATION ONLY ITEMS
  

6.A. Summary of Current Events
  

6.A.1. Superintendent
  

6.A.2. Governing Board Members
  

6.A.3. Governing Board Student Representatives
  

6.B. Community Comments shared with the Governing Board (what comments/concerns do Board members hear from the public in general).

Presenter: Governing Board President, Stan Goligoski
  

7. ACTION ITEMS
  

7.A. CONSENT AGENDA - All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion.  However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests.

The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions. 

Consider approving the Consent Agenda as presented.
  

7.A.1. Consider approving the certified and classified personnel actions as presented.
  
RELEVANT INFORMATION: 
A copy of the personnel report is attached for review.
  
Presenter: Andy Binder, Assistant Superintendent/HR Director
  

7.A.2. Consider approving the donations as presented.

RELEVANT INFORMATION:
Board policy requires acceptance by the Governing Board of all donations.  
 
Presenter: Brian Moore, Chief Financial Officer
   

7.A.3. Consider ratifying the vouchers as presented. 
  
RELEVANT INFORMATION:
Arizona Revised Statutes require approval/ratification of all vouchers.
  
Presenter: Brian Moore, Chief Financial Officer
  

7.A.4. Consider approving the Student Activities Fund Statement of Receipts and Disbursements for FY25 February, as presented. 

RELEVANT INFORMATION: Please see the attached reports. 
  
Presenter: Brian Moore, Chief Financial Officer
  

7.A.5. Consider approving a Waiver of Conflict of Interest regarding agreements between the Yavapai County Free Library District and Prescott Unified School District No. 1, as presented. 

RELEVANT INFORMATION:
The Yavapai County Attorney, along with his deputies (YCAO) has been asked by Corey Christians, Director of the Yavapai County Free Library District (YCFLD), to provide legal services in connection with preparing agreements and templates for agreements, and to provide advice, review, and conduct communication between YCFLD and PUSD, No. 1, regarding Agreement between YCFLD and Prescott Unified School District No. 1 for Library Support Services and Membership in the Yavapai Library Network.

YCAO maintains an attorney-client relationship with the parties, and with other affected School Districts listed in the attachment (as well as with any School District that in the future may desire to enter agreement for Library Support Services and Membership in the Yavapai Library Network), and may periodically provide legal advice to them. YCAO recognized that the School District may have independent legal counsel. Nonetheless, YCAO maintains an attorney-client relationship with the School District as YCAO may periodically provide legal advice to them pursuant to A.R.S. 11-532. A School District's "client" status does not change even if they use independent legal representation. It is also possible that Prescott Unified School District #1 may eventually ask YCAO for legal services concerning these matters.

Please see the Waiver of Conflict of Interest document attached.

Presenter: Clark Tenney, Superintendent
   

7.B. STUDY AND VOTING SESSION -  If a member of the public wishes to speak to one of the following voting items, please complete and return exhibit BEDH-E, Request for Public Participation in Governing Board Meeting to Sarah Torres, Administrative Assistant to the Governing Board prior to the study and voting session of the agenda. This document can also be found under the Governing Board tab on the PUSD website: https://www.prescottschools.com.

For items with the potential to have many speakers, the overall speaking time may be adjusted by the Governing Board. Speakers will be called to speak in the order in which they signed up, first come, first served.

Requests to speak that are emailed will also be first come, first served. Email requests can be sent to sarah.torres@prescottschools.com at any time prior to the study and voting session of the agenda.
  

7.B.1. Consider approving an out-of-state travel request for the PHS Challenge Club students, PUSD staff members, and volunteers to travel to the San Juan River in Utah from June 8–14, 2025, as presented. 

RELEVANT INFORMATION:
The Prescott High School Challenge Program has obtained a permit for a San Juan River float trip. Due to the trip traveling to Southeastern Utah and therefore being out-of-state, Governing Board approval is required. A total of at least 18 people will be able to go on the trip (that is the limit of the permit though we are seeking to expand the permit to 25.) PHS students will be instructed, mentored, and supervised by PUSD staff and volunteers. 

Specialized river equipment (rafts, life jackets, and required safety and hygiene gear) will be rented from a river equipment expedition outfitter. Any students who lack basic camping gear will be able to borrow what they need through the Challenge Club equipment pool.

Please see the attachment for additional information.

Presenter: Matt Dean, Assistant Principal, Prescott High School.
  

7.B.2. Consider adopting the proposed changes in ASBA Policy Advisory 808, Volume 36, Number 6 from November 2024, as presented.

RELEVANT INFORMATION:
Governing Board BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board. This is the second reading of the proposed policy changes. The Board will be asked to adopt the policies after the second reading. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval.

Presenter: Andy Binder, Assistant Superintendent, Human Resources
  

7.B.3. Consider adopting the proposed changes to ASBA Policies BEDB and BEDH, as presented.

RELEVANT INFORMATION:
Governing Board BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board. This is the second reading of the proposed policy changes. The Board will be asked to adopt the policies after the second reading. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval.

Presenter: Andy Binder, Assistant Superintendent, Human Resources
  

7.B.4. Consider approving changes to the current PUSD Bus Rental and Field Trip Schedules, as presented. 
  
RELEVANT INFORMATION:
Prescott Unified School District Transportation Department supplies buses, via rental agreement, to several groups in the Quad-City area. Prescott Unified School District also provides transportation for school field trips. Periodically, Prescott Unified School District's transportation director reviews rates to ensure they are reflective of gas price changes and maintenance costs of the buses. After a review of current rates, we are asking that you approve the proposed FY25 Rental/field trip new rates. 

Please see the attachment for additional information.

Presenter: Brian Moore, Chief Financial Officer
  

7.C. INFORMATION AND DISCUSSION ITEMS  
  

7.C.1. Brian Moore, Chief Financial Officer, has prepared the School Board Summary Budget Report for your review. 
  

7.C.2. Requests for Future Agenda Items

Presenter: Governing Board President, Stan Goligoski
  

7.C.3. Meeting Dates: 

Study Session: Book Study - 5:00 pm - Tuesday, March 4, 2025, in the PUSD District Office Boardroom. 

Regular Study and Voting Session: 5:15 pm - Tuesday, March 4, 2025, in the PUSD District Office Boardroom.
  
Other Dates:

Friday, February 14, 2025 - Full Day Professional Development - no school for PUSD students.

Monday, February 17, 2025 - PUSD Closed in observance of Presidents' Day.

PUSD Governing Board Retreat - TBD
  

8. ADJOURNMENT