Wednesday, November 6, 2024 5:00pm (Doors open at 4:30pm) - Regular Study & Voting Session

1. STRATEGIC PLAN COLOR KEY:

STUDENT ACHIEVEMENT 
CULTURE 
COMMUNITY AND STAKEHOLDER RELATIONSHIPS 
ENROLLMENT 
RESOURCE ACCOUNTABILITY
  

2. CALL TO ORDER - Governing Board President, Stan Goligoski
  

3. OPENING CEREMONY
  

3.A. Welcome - Governing Board President, Stan Goligoski
  

3.B. Pledge of Allegiance 
  

4. APPROVAL OF AGENDA - Governing Board President, Stan Goligoski
  

4.A. Consider approving the agenda, as presented.

RELEVANT INFORMATION: Board Policy requires the approval of the agenda.
  

5. APPROVAL OF MINUTES - Governing Board President, Stan Goligoski
   

5.A. Consider approving the minutes from the Regular Study and Voting Session meeting of October 15, 2024, as presented.

RELEVANT INFORMATION: Board policy requires the approval of minutes.
  

6. PRESENTATIONS
  

6.A. International Travel Program Update

Presenter: Ms. Katherine Hammer, Badgers Abroad Advisor
  

6.B. A-F School Letter Grades

Presenter: Kelsey Secor, Assistant Superintendent of Instruction.
  

7. INFORMATION ONLY ITEMS
  

7.A. Summary of Current Events
  

7.A.1. Superintendent
  

7.A.2. Governing Board Members
  

7.A.3. Governing Board Student Representatives
  

7.B. Community Comments shared with the Governing Board (what comments/concerns do Board members hear from the public in general).

Presenter: Governing Board President, Stan Goligoski
  

8. ACTION ITEMS
  

8.A. CONSENT AGENDA - All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion.  However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests.

The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions. 

Consider approving the Consent Agenda as presented.
  

8.A.1. Consider approving the certified and classified personnel actions as presented.
  
RELEVANT INFORMATION: 
A copy of the personnel report is attached for review.
  
Presenter: Andy Binder, Assistant Superintendent/HR Director
  

8.A.2. Consider approving the donations as presented.

RELEVANT INFORMATION:
Board policy requires acceptance by the Governing Board of all donations.  
 
Presenter: Brian Moore, Chief Financial Officer
   

8.A.3. Consider ratifying the vouchers as presented. 
  
RELEVANT INFORMATION:
Arizona Revised Statutes require approval/ratification of all vouchers.
  
Presenter: Brian Moore, Chief Financial Officer
  

8.A.4. Consider approving the Student Activities Fund Statements of Receipts and Disbursements for FY24 End-of-year and FY25 November 2024, as presented. 

RELEVANT INFORMATION: Please see the attached reports. 
  
Presenter: Brian Moore, Chief Financial Officer
  

8.A.5. Consider approving the updated list of authorized signers for the District's current bank accounts for the 2024-2025 school year, as presented.
  
RELEVANT INFORMATION:
Pursuant to A.R.S. 15-321, 15-1122, and 15-1126, the Governing Board should approve the bank accounts and authorized signers on a yearly basis.

Due to a change in personnel, an update to the list of authorized signers is required. The Board originally approved the list of bank accounts and authorized signers for the 2024-2025 school year at the June 25, 2024, Governing Board meeting. 

Please see the updated list attached.

Presenter: Brian Moore, Chief Financial Officer
  

8.B. STUDY AND VOTING SESSION -  If a member of the public wishes to speak to one of the following voting items, please complete and return exhibit BEDH-E, Request for Public Participation in Governing Board Meeting to Sarah Torres, Administrative Assistant to the Governing Board prior to the study and voting session of the agenda. This document can also be found under the Governing Board tab on the PUSD website: https://www.prescottschools.com.

For items with the potential to have many speakers, the overall speaking time may be adjusted by the Governing Board. Speakers will be called to speak in the order in which they signed up, first come, first served.

Requests to speak that are emailed will also be first come, first served. Email requests can be sent to sarah.torres@prescottschools.com at any time prior to the study and voting session of the agenda.
  

8.B.1. Review the proposed changes in ASBA Policy Advisory 801-807, Volume 36, Number 5 from September 2024, as presented.

RELEVANT INFORMATION:
Governing Board BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board. This is the second reading of the proposed policy changes. The Board will be asked to adopt the policies after the second reading. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval.

Note: In the September Policy services advisory, policy advisory No. 806 relates to IMG and IMG-R. PUSD's current IMG-R is not the same as the model policy. The PUSD Governing Board adopted Policy IMG and the Superintendent approved Regulation IMG-R on March 3, 2020, with revisions made by the District. We are proposing some of ASBA’s suggestions into our IMG-R (see attached). As stated above Regulations and/or Exhibits have been attached for review but do not require Governing Board approval.

Presenter: Andy Binder, Assistant Superintendent, Human Resources
  

8.B.2. The Board will discuss, consider, and give direction on voting on one bylaw change proposal from the Arizona School Boards Association. This bylaw proposal by the ASBA Board of Directors must be approved by two-thirds of the ASBA member boards to be effective. After discussion, the Board will vote to give direction to Sarah Torres, Administrative Assistant to the Board, to vote in the manner the Board has approved.

The following is the bylaw proposal to be considered and acted upon.

RELEVANT INFORMATION:
The ASBA Governance Committee, with unanimous approval from the ASBA Board of Directors, has proposed changes to the bylaws to enhance governance practices within our association. These updates are designed to improve transparency, accountability, and member engagement, ensuring that ASBA continues to operate with the highest standards of integrity and effectiveness. The proposed changes also aim to strengthen the association's ability to adapt to emerging challenges and better serve our diverse membership. 

Background: The committee has conducted a thorough review and is recommending updates to the bylaws. These recommendations are aimed at improving the effectiveness of governance within ASBA and ensuring alignment with best practices. Please find the attached Bylaw Proposed Changes, along with a summary document. 

Presenter: Andy Binder, Assistant Superintendent, Human Resources
  

8.B.3. Consider approving the Partner Agency Memorandum of Understanding (MOU) between United Way of Yavapai County (UWYC) and Prescott Unified School District, as presented.

RELEVANT INFORMATION:
The intent of the MOU is to set the cooperative basis of all obligations between the UWYC and Prescott Unified School District's Farm to School Program relative to the United Way's 24.25 Community Impact Grant Funds. A clear understanding and mutual acceptance of the respective roles and responsibilities of the PUSD Farm to School Program and the UWYC are essential to their joint effort to meet the critical needs of Yavapai County residents. 

Presenter: Clark Tenney, Superintendent
  

8.C. INFORMATION AND DISCUSSION ITEMS  
  

8.C.1. Brian Moore, Chief Financial Officer, has prepared the School Board Summary Budget Report for your review. 
  

8.C.2. Requests for Future Agenda Items

Presenter: Governing Board President, Stan Goligoski
  

8.C.3. Meeting Dates: 
Regular Study and Voting Session: December 3, 2024, at 5:00 pm in the PUSD District Office Boardroom.
  
Other Dates:
Veterans Day Holiday - Monday, November 11, 2024 - all schools/sites closed.

Thanksgiving Break - November 27-29, 2024 - all schools/sites closed.  
  

9. ADJOURNMENT