May 6, 2025 5:15 pm (doors open at 4:30 pm) - Regular Study & Voting Session

1. CALL TO ORDER - Governing Board President, Stan Goligoski
  

2. OPENING CEREMONY
  

2.A. Welcome - Governing Board President, Stan Goligoski
  

2.B. Pledge of Allegiance 
  

3. APPROVAL OF AGENDA - Governing Board President, Stan Goligoski
  

3.A. Consider approving the agenda, as presented.

RELEVANT INFORMATION: Board Policy requires the approval of the agenda.
  

4. APPROVAL OF MINUTES - Governing Board President, Stan Goligoski
   

4.A. Consider approving the minutes from the Study Session/Book Study and the Regular Study and Voting Session meetings of April 1, 2025, as presented.

RELEVANT INFORMATION: Board policy requires the approval of minutes.
  

5. PRESENTATIONS
  

5.A. Career and Technical Education and San Juan River Trip Presentations.

Presenters: Mrs. Tiffany Boehle, Director of Career & Technical Education, and Grayson Schwartz & Jack Buckley, PHS Students.
  

5.B. Presentation of Challenge Coins to Keystone Graduates.

Presenter: Stan Goligoski, Governing Board President & Andy Binder, Assistant Superintendent, Human Resources
  

5.C. The TRUST Model Policy Program Presentation.

Presenters: Jennifer Maclennan & Lilian Le, Representatives from The TRUST.
  

5.D. 9-12 Grade Math Curriculum Adoption Recommendation.

Presenters: Kelsey Secor, Assistant Superintendent of Instruction and Curriculum Committee Members.
  

5.E. Presentation of Plaques to Governing Board Student Representatives, Vanessa Ibarra and Karlee Molster.

Presenters: Stan Goligoski, Governing Board President and Clark Tenney, Superintendent.
  

5.F. Auditor General Spending Report Update.

Presenter: Brian Moore, Chief Financial Officer.
  

6. INFORMATION ONLY ITEMS
  

6.A. Summary of Current Events
  

6.A.1. Superintendent
  

6.A.2. Governing Board Members
  

6.A.3. Governing Board Student Representatives
  

6.B. Community Comments shared with the Governing Board (what comments/concerns do Board members hear from the public in general).

Presenter: Governing Board President, Stan Goligoski
  

7. ACTION ITEMS
  

7.A. CONSENT AGENDA - All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion.  However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests.

The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions. 

Consider approving the Consent Agenda as presented.
  

7.A.1. Consider approving the certified and classified personnel actions as presented.
  
RELEVANT INFORMATION: 
A copy of the personnel report is attached for review.
  
Presenter: Andy Binder, Assistant Superintendent/HR Director
  

7.A.2. Consider approving the donations, as presented.

RELEVANT INFORMATION:
Board policy requires acceptance by the Governing Board of all donations.  
 
Presenter: Brian Moore, Chief Financial Officer
   

7.A.3. Consider ratifying the vouchers, as presented. 
  
RELEVANT INFORMATION:
Arizona Revised Statutes require approval/ratification of all vouchers.
  
Presenter: Brian Moore, Chief Financial Officer
  

7.A.4. Consider approving the Student Activities Fund Statement of Receipts and Disbursements for FY25, May, as presented. 

RELEVANT INFORMATION: Please see the attached reports. 
  
Presenter: Brian Moore, Chief Financial Officer
  

7.A.5. Consider approving a renewal Intergovernmental Agreement for Substitute Teacher Consolidation Services between Yavapai County Education Service Agency (YCSS) and Prescott Unified School District (PUSD), as presented. 

RELEVANT INFORMATION:
The purpose of this IGA is that YCSS shall provide assistance to PUSD to increase substitute teacher fill rates in an effort to lower costs related thereto. This IGA and the Yavapai County substitute teacher consolidation partnership is intended to support and enhance student achievement by providing PUSD with efficient coordination and placement of substitute teachers.

Presenter: Clark Tenney, Superintendent
  

7.A.6. Consider approving a renewal Intergovernmental Agreement between Vail Unified School District, No. 20, and Prescott Unified School District, No. 1, for the Beyond Textbooks Program, as presented. 

RELEVANT INFORMATION:
The purpose of this renewal Agreement is for Vail Unified School District to continue to provide specified instructional support materials, assessments, and staff development to Prescott Unified School District students and teachers who participate in the Beyond Textbooks program. This agreement is based upon the mutual desire of Vail and PUSD to provide high-quality instructional support resources, assessments, and staff development to students and teachers. PUSD's teachers must complete the required Beyond Textbooks training to gain access to the instructional support materials and assessments. 

Presenter: Kelsey Secor, Assistant Superintendent of Instruction
  

7.A.7. Consider approving the 2025-2026 Food Service Management Company (FSMC) Fixed-Price Contract Renewal between Prescott Unified School District and Southwest Foodservice Excellence, as presented. 

RELEVANT INFORMATION:
The purpose of this renewal is to extend the contract an additional year and initiate a new pricing schedule.

Prescott Unified School District is exercising its option at this time to extend the term of the contract for an additional 12 months. The contract now ends on June 30, 2026.

In accordance with the provisions of the Special Terms and Conditions of this renewal, the contract must be one (1) year with the option to have four (4) additional one-year extenstions, for the total duration of the is contract, including the exercise of any options under this provision, shall not exceed five (5) years. 

Presenter: Brian Moore, Chief Financial Officer
  

7.A.8. Consider approving an Amendment to City Contract No. 2025-128, Intergovernmental Agreement between the City of Prescott and Prescott Unified School District, as presented.

RELEVANT INFORMATION:
Approval of this amendment will allow the current School Resource Officer to work during the 11 summer school days at Granite Mountain Middle School (GMMS). It will also amend Section 1b of the Agreement to read: The term of this Agreement shall be from January 6, 2025, until June 18, 2025.

All other terms and conditions of the Agreement remain the same.

Presenter: Clark Tenney, Superintendent
  

7.B. PUBLIC HEARING - If a member of the public wishes to speak regarding revisions to the 2024-2025 budget limits for the Maintenance and Operations and Capital Budgets, they must complete the attached form (BEDH-E) and return it to Sarah Torres, Administrative Assistant to the Governing Board prior to the Public Hearing session of the agenda.

For items with the potential to have many speakers, the overall speaking time may be adjusted by the Governing Board. Speakers will be called to speak in the order in which they signed up, first come, first served.

Requests to speak that are emailed will also be first come, first served. Email requests can be sent to sarah.torres@prescottschools.com at any time prior to the public hearing session of the agenda.
  

7.B.1. Consider recessing the regular meeting to hold a Public Hearing to discuss the revisions to the 2024-2025 budget limits for the Maintenance and Operations and Capital Budgets.
  

7.B.2. Consider adjourning the Public Hearing and reconvening to Regular Session.  
  

7.C. STUDY AND VOTING SESSION -  If a member of the public wishes to speak to one of the following voting items, please complete and return exhibit BEDH-E, Request for Public Participation in Governing Board Meeting to Sarah Torres, Administrative Assistant to the Governing Board prior to the study and voting session of the agenda. This document can also be found under the Governing Board tab on the PUSD website: https://www.prescottschools.com.

For items with the potential to have many speakers, the overall speaking time may be adjusted by the Governing Board. Speakers will be called to speak in the order in which they signed up, first come, first served.

Requests to speak that are emailed will also be first come, first served. Email requests can be sent to sarah.torres@prescottschools.com at any time prior to the study and voting session of the agenda.
  

7.C.1. Consider approving the revisions to the 2024-2025 budget limits for the Maintenance and Operations and Capital budgets, as presented.
   
RELEVANT INFORMATION:
In accordance with A.R.S. 15-905, a district is allowed or is required to revise its budget limits by May 15th. Prescott Unified School District is revising our budget for Maintenance & Operations (M & O) and Capital Budgets for the 2024-2025 school year. Upon approval of the revised budget limits, the Arizona Department of Education will review and approve.

Please see the attachment.

Presenter: Brian Moore, Chief Financial Officer
  

7.C.2. Consider taking action to temporarily suspend the District's restriction against the presence and consumption of alcohol on district grounds, specifically Prescott Mile High Middle School, football field, and track area, as presented. 

RELEVANT INFORMATION:

June 14, 2025 - Whiskey Row Brewfest

Special events in the City of Prescott are an important part of the fabric of our community. Not only do they generate a positive economic impact on the community, but they also create a positive image for our visitors and residents and demonstrate support for local charitable organizations. Allowing the use of the proposed space will help to grow these events and the associated benefits while relieving congestion in the downtown area for the traveling public and local businesses. 

According to Governing Board Policy BGF - Suspension/Repeal of Policy, the Governing Board has the authority to temporarily or permanently suspend by a majority vote the operation of any section or sections of Board policies not established and required by law or vested by contract. Legal counsel has stated that the Governing Board has the authority to temporarily suspend the restriction regarding alcohol, but that the "No Tobacco" policy must be enforced and cannot be waived. 

See the City of Prescott Memo attached.

Presenter: Clark Tenney, Superintendent 
  

7.C.3. Consider approving a Memorandum of Understanding between Cartwheel Health Services, P.C., and Prescott Unified School District, No. 1, for the Arizona Mental Health Telehealth Pilot program, as presented.

RELEVANT INFORMATION:
The purpose of this agreement is to establish the roles and responsibilities of the Parties to develop and implement a voluntary school mental health telehealth pilot program to support LEA students, families, and the school community.

Presenter: Clark Tenney, Superintendent
  

7.C.4. Consider adopting the proposed changes to ASBA Policy BEDB, as presented.

RELEVANT INFORMATION:
Governing Board BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board. This is the second reading of the proposed changes. The Board will be asked to adopt the policies after the second reading. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval.

Policy BEDB is attached.

Presenter: Andy Binder, Assistant Superintendent, Human Resources
  

7.C.5. Consider approving the School Facilities Division's "Terms and Conditions for Acceptance of Monies from the Building Renewal Grant Fund" for PUSD school sites, as presented.

RELEVANT INFORMATION:
Governing Board approval is required for the School Facilities Division to distribute any monies for projects from the Building Renewal Grant fund and to comply with state law. 

BRG-006992 - Granite Mountain - Concrete Bridge Replacement
BRG-007213 - Abia Judd Elementary School - New Exterior Windows
BRG-007212 - Lincoln Elementary School - New Exterior Windows

Presenter: Brian Moore, Chief Financial Officer
  

7.D. INFORMATION AND DISCUSSION ITEMS  
  

7.D.1. Brian Moore, Chief Financial Officer, has prepared the School Board Summary Budget Report for your review. 
  

7.D.2. Requests for Future Agenda Items

Presenter: Governing Board President, Stan Goligoski
  

7.D.3. Meeting Dates: 

Study Session/Book Study: 5:00 pm - Tuesday, June 17, 2025, in the PUSD District Office Boardroom. Chapters 9 &10 of How Not To Be a Terrible School Board Member.

Regular Study and Voting Session: 5:15 pm - Tuesday, June 17, 2025, in the PUSD District Office Boardroom.
  
Other Dates:
Last Day of School - Thursday, May 22, 2025
PHS Graduation - 7:00 pm - Friday, May 23, 2025 @ Bill Shepard Field
Memorial Day - Monday, May 26, 2025 - all sites closed.
  

8. ADJOURNMENT