View Options:

Show Everything
Hide Everything

July 20, 2021 at 6:00 PM - Organizational Meeting

Agenda
I. Regular Business
I.A. Call to Order
I.B. Roll Call
I.C. Approval of Agenda
II. Election of Officers
II.A. President
Description:  Nominations for the office of Ingham ISD Board President. 
II.B. Vice President
Description:  Nominations for the office Ingham ISD Board Vice-President. 
II.C. Secretary
Description:  Nominations for the office of Ingham ISD Board Secretary. 
II.D. Treasurer
Description:  Nominations for Ingham ISD Board Treasurer. 
III. Bylaws
III.A. Adoption of Bylaws
Description:  "BE IT RESOLVED THAT

1.  Beginning with the August 2021 meeting, the Regular meetings of the Board of the Ingham Intermediate School District shall be held at 6:00 p.m. at the offices of the Board on the THIRD TUESDAY of each month, with the exception of the April and September meetings which will be held on the SECOND TUESDAY, and that no further notice of such regular meetings shall be required to the members of said Board; and

2.  A regular meeting may be rescheduled by a majority vote of the members elected and serving on the Board at a properly convened meeting and no further notice of such rescheduled regular meeting shall be required to be given to the members of said Board; and

3.  A regular meeting may be rescheduled by the President of the Board by serving on the members a written notice of the date, time and place of the rescheduled meeting; and

4.  A special meeting or work session of the Board may be scheduled by a majority vote of the members elected and serving on the Board at a properly convened meeting, and no further notice of such special meeting or work session shall be required to be given to the members of said Board; and

5.  Special meetings or work sessions of the Board may be called by the President of the Board or any two members thereof, by serving on the other members a written notice of the date, time and place of the special meeting or work session; and

6.  A Board meeting or board hearing required by statute may be scheduled by a majority vote of the members elected and serving on the Board at a properly convened meeting, and no further notice of such meeting or hearing shall be required to be given to the members of said Board; and

7.  A Board meeting or Board hearing required by statute may be called by the President of the Board by serving the other members a written notice of the date, time, and place of the meeting or hearing.

A meeting or hearing for the purposes herein and for the payment of a per diem allowance, means the convening of the Board at which a quorum is present for the purposes of deliberating toward or rendering a decision on school matters, held in compliance with statute, and of which the public was required to be notified pursuant to the Open Meeting Act.

Notice may be served by:

1.  Delivering/emailing the notice to the members personally at least eighteen (18) hours before such a meeting is to take place;

2.  Leaving the notice at the member’s residence with an adult person of the household at least eighteen (18) hours before the meeting is to take place; or

3.  Depositing the notice in a government mail receptacle enclosed in a sealed envelope plainly addressed to the member at the member’s last known resident address, at least seventy-two (72) hours before the meeting is to take place.

Service as above prescribed may be made by a member of the Board, or any employee of the Board.

The Board shall be entitled to reimbursement for out-of-pocket actual and necessary expenses incurred in the performance of their duties.

Upon the written request of an individual, organization, firm or corporation, and upon the requesting party’s payment of a yearly fee of $10.00 for printing and postage of such notices, the Board shall send to the requesting party by first class mail a copy of any notice of Board meetings in accordance with M.C.L. 15.266.


All resolutions or parts of resolutions in conflict with this resolution be and the same are hereby rescinded."
 
IV. Schedule of Meetings
IV.A. Public Budget Hearing and Organizational Meeting
Description:  It is recommended that the Board set June 21, 2022 as the date for the 2022-23 Public Budget Hearing and July 19, 2022 as the date for the 2022-23 Organizational Meeting. Both meetings will be held in the Thorburn Education Center at 6:00 pm.
V. Designation of Depositories and Other Banking Matters
V.A. Depositories / Banking
Description:  "RESOLVED, that Chase Bank, Independent Bank, and the Michigan Liquid Asset Fund Plus (MILAF) (Fifth Third Bank is the MILAF custodian bank) are hereby designated depositories of Ingham Intermediate School District and that funds deposited herein may be withdrawn upon checks or other instruments of the Ingham Intermediate School District.

RESOLVED FURTHER, that all checks, drafts, notes, or orders drawn against the general account, payroll account, accounts payable account, Flexible Spending Plan account, HRA account and substitute teacher pay account at Chase Bank, Independent Bank, and MILAF shall be signed by any one of the following:
            Superintendent
            Assistant Superintendent, Finance and Business

RESOLVED FURTHER, that all wire transfers drawn against the working capital funds at Chase Bank, Independent Bank, and MILAF shall be made by business office staff as designated in writing by both of the following:
            Superintendent
            Assistant Superintendent, Finance and Business

The accounts that funds may be wire transferred to will be limited to specified named institutions and authorized in writing by both of the following:
            Superintendent
            Assistant Superintendent, Finance and Business

RESOLVED FURTHER, that electronic fund transfers are hereby authorized through the Automatic Clearing House (ACH) and that:
  1. the Board Treasurer or the Electronic Transfer Officer (ETO) are designated as authorized agent(s) to complete such transactions on behalf of the Board; and
  2. that the Assistant Superintendent, Finance and Business is designated as the ETO; and
  3. that an officer or employee designated by the Board Treasurer or ETO is responsible for the District’s ACH agreements, including payment approval, accounting, reporting and generally overseeing compliance with the ACH policy; and
  4. that the officer or employee responsible for the disbursement of funds shall maintain, within the electronic general ledger software system, documentation detailing the goods or services purchased, the cost of the goods or services, the date of payment and the department levels serviced by payment; and
  5. that a system of internal accounting controls to monitor the use of ACH transactions will be maintained by the District, including the approval of ACH invoices before payment.
RESOLVED FURTHER, that any one of the following are hereby authorized to rent a safe deposit box or boxes in the vault of Chase Bank, Independent Bank or Huntington Bank in the name of Ingham Intermediate School District:
            Superintendent
            Assistant Superintendent, Finance and Business

RESOLVED FURTHER, that any one of the following are hereby authorized to have access to said safe deposit box or boxes, subject to the provision of the lease thereof:
            Board President
            Board Treasurer
            Superintendent
            Assistant Superintendent, Finance and Business

RESOLVED FURTHER, that the Board President may designate an additional Board Member as being authorized to have access to said safe deposit box or boxes to provide consistency of access for the Board, subject to the provision of the lease thereof:


RESOLVED FURTHER, that the Secretary shall certify to each aforementioned bank the names of the present officers of Ingham Intermediate School District named above and shall thereafter as changes in the personnel of said offices are made, immediately certify to said banks a complete list of officers who are authorized to act in accordance with this Resolution, which said banks shall be fully protected in relying on such certifications and shall be indemnified for any claims, expenses or loss resulting from the honoring of the signatures of any officer so certified, or refusing to honor any signature so certified; and that this Resolution shall remain in force until written notice shall have been received by said banks, and that receipt of such notice shall not affect any action taken by said bank prior thereto:"

RESOLVED FURTHER, that all contracts, agreements, and purchase orders may be signed by any one of the following within dollar limits established by the Superintendent:

           Superintendent
            Assistant Superintendent, Finance and Business
            Director of Finance

RESOLVED FURTHER, that the Secretary may designate the Executive Assistant to the Superintendent to complete specific responsibilities as needed, and the Treasurer of the Board may delegate specific responsibilities to the Assistant Superintendent, Business and Finance as needed. 
VI. Employee Blanket Bond
VI.A. Bond: Employee Blanket Bond
Description:  The Employee Blanket Bond, which covers employee theft for all employees and board members for $1,000,000, is offered to the Board for approval.
VII. Legal Counsel
VII.A. Designation of Legal Counsel
Description:  The recommendation is made to appoint legal counsel for the Ingham Intermediate School District, as follows:

Thrun Law Firm, P.C. 
2900 West Road, Suite 400
PO Box 2575
East Lansing, MI 48826-2575

Steven Lowe, P.C.
PO Box 430
Okemos, MI 48864

Clark Hill, PLC
200 Ottawa Avenue N.W., Suite 500
Grand Rapids, MI 49503
151 S. Old Woodward Ave., Suite 200
Birmingham, MI 48009

Miller, Johnson, Snell and Cummiskey, PLC
45 Ottawa Ave SW, Suite 1100
Grand Rapids, MI 49503

Miller, Canfield, Paddock and Stone
150 W. Jefferson, Suite 2500
Detroit, MI 48226
VIII. Adjournment
<< Back to the Public Page for Ingham Intermediate School District