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Meeting Agenda
1. Call Meeting to Order
2. Pledge of Allegiance
3. Roll Call and Establish a Quorum
4. Additional Items
5. Public Comment
6. Agenda
6.A. Consent Agenda 
All items listed below are considered to be routine by the Crosslake Community Schools Board of Education and will be acted upon by one motion; however, any Board Director may request that items on the Consent Agenda be removed from it for independent consideration. Any items so identified will be moved to the Action Item portion of the Agenda.
6.A.1. Annual Board of Education Meeting - January 8, 2024
6.A.2. Board of Education Minutes - January 8, 2024
6.A.3. Finance Meeting Minutes - January 17, 2024
6.A.4. Personnel Matters
6.A.5. Food Service Reports
6.A.6. Gifts and Donations
6.A.7. 2nd Half of Osprey Wild's Authorizer Fee SY 24
6.B. Online Learning Coaches
6.C. Academic, Environmental Education, and Performance Improvement Plan Updates
6.D. Action Items
6.D.1. Review and Approve December 2023 Financial Information
6.D.2. Staff Handbook
6.E. Information/Discussion Items
6.E.1. District Personnel
6.E.2. Policy Review
6.E.3. Professional Development - Board of Education Trainings
6.E.4. Fill Board of Education Vacancy (parent/guardian)
6.E.5. Strategic Planning Matters
6.E.6. Director Evaluations
6.E.7. Executive Director Exporatory Committee
6.E.8. Facilities Planning Committee
6.E.9. Recruitment of Future Board Directors
6.E.10. Restructuring of Board Elections
6.E.11. Bylaws
6.E.12. Surveys
6.E.13. 2024-2025 Seat-Based School Year Calendar
6.E.14. Substitute Pay for the Seat-Based Director's Long-Term Absence
6.E.15. Financial Provider Review
6.E.16. Compensation Committee
6.E.17. Staff Overage
6.E.18. Amendment to Agreement
6.E.19. 465 Online Staff Assignment Policy
Online Director is asking to add an amendment at the end of Policy 465
6.E.20. Viewsonic Boards
6.F. Reports
6.F.1. CCS's Directors
6.F.2. Finance Committee
6.F.3. Academic Performance/Achievement and World's Best Workforce
6.F.4. EE Seat-Based Committee
6.F.5. EE Online Committee
6.F.6. Directors' Evaluations
7. Authorizer Update
8. March 18, 2024  Meeting Preparation
8.A. Suggestion for Discussion Topics for Next Meeting
9. Board Meeting Evaluation
10. Adjourn the Regular Board of Education Meeting

Schedule of upcoming Board of Education Meetings for 2023-2024:
March 18, 2024
April 15, 2024
May 20 2024
June 17, 2024
Agenda Item Details Reload Your Meeting
Meeting: February 12, 2024 at 5:00 PM - Regular Meeting
Subject:
1. Call Meeting to Order
Subject:
2. Pledge of Allegiance
Subject:
3. Roll Call and Establish a Quorum
Subject:
4. Additional Items
Description:

465 Online Staff Assignment Policy
Online Director is asking to add an amendment at the end of Policy 465

Viewsonic Boards
Subject:
5. Public Comment
Subject:
6. Agenda
Subject:
6.A. Consent Agenda 
All items listed below are considered to be routine by the Crosslake Community Schools Board of Education and will be acted upon by one motion; however, any Board Director may request that items on the Consent Agenda be removed from it for independent consideration. Any items so identified will be moved to the Action Item portion of the Agenda.
Subject:
6.A.1. Annual Board of Education Meeting - January 8, 2024
Attachments:
Subject:
6.A.2. Board of Education Minutes - January 8, 2024
Attachments:
Subject:
6.A.3. Finance Meeting Minutes - January 17, 2024
Attachments:
Subject:
6.A.4. Personnel Matters
Description:

Departing Staff:
Name: Raelynn Case
Position: Seat-Based Special Education Paraprofessional
Last Day: 1/16/2024

Returning Staff:
Name: Beth Deshayes
Position: Seat-Based Special Education Paraprofessional
FTE: Full-time (35 hrs/week)
Step: 4
Wage: $16.08/hour
Start Date: 1/16/2024
Subject:
6.A.5. Food Service Reports
Attachments:
Subject:
6.A.6. Gifts and Donations
Description:

$50 from Crosslake Area Garden Club for the Solarium- soil testing
Hats and mittens from Crosslake Area Garden Club
Subject:
6.A.7. 2nd Half of Osprey Wild's Authorizer Fee SY 24
Description:

 
Attachments:
Subject:
6.B. Online Learning Coaches
Presenter:
Callista Klaus
Attachments:
Subject:
6.C. Academic, Environmental Education, and Performance Improvement Plan Updates
Presenter:
Holly Amaya
Description:

Performance Improvement Plan

(note: Osprey Wilds' monthly Board of Education rotation of Exhibit S schedule is included each month for reference purposes only)
Attachments:
Subject:
6.D. Action Items
Subject:
6.D.1. Review and Approve December 2023 Financial Information
Attachments:
Subject:
6.D.2. Staff Handbook
Description:

Updated addendum referencing staff handbook changes.
Attachments:
Subject:
6.E. Information/Discussion Items
Subject:
6.E.1. District Personnel
Description:

(note: Board of Education approved Hiring Procedure is included each month for reference purposes)
Attachments:
Subject:
6.E.2. Policy Review
Description:

466 Staf Wellness
 
Attachments:
Subject:
6.E.3. Professional Development - Board of Education Trainings
Description:

Board Directors attending Osprey Wild's 2/6/24 training will asked to share what they learned.

Board Directors will be notified of upcoming training. Nothing is currently available.

Initial and ongoing board training for all charter school board members in Minnesota is mandated under MN Stat. 124E. It states, in pertinent part:

Subd. 7. Training.
Every charter school board member shall attend annual training throughout the member's term. All new board members shall attend initial training on the board's role and responsibilities, employment policies and practices, and financial management. A new board member who does not begin the required initial training within six months after being seated and completes that training within 12 months after being seated is automatically ineligible to continue to serve as a board member. The school shall include in its annual report the training each board member attended during the previous year.
Subject:
6.E.4. Fill Board of Education Vacancy (parent/guardian)
Description:

Elizabeth Lies, seat based parent, has submitted correspondence to be considered for the open parent/guardian board director.

Jared Griffin, former board Director, board chair and seat-based parent/guardian, has submitted correspondence to be considered for the open parent/guardian board director.

CCS's Bylaws, Section 6.10 Filling Vacancies states
. . .  shall be filled by appointment of a new Director by the affirmative vote of a majority of the remaining Directors, even if less than a quorum. A Director filling a vacancy shall hold office for the remainder.

The board Directors will be asked to approve the next parent/guardion opening.

The approved board Director will take the Oath of Office at the March Board of Education Meeting.
Attachments:
Subject:
6.E.5. Strategic Planning Matters
Description:

Two virtual board meetings are being requested for the board directors to attend (approximately three hours).

Suggested dates are:
Monday, February, 26, at 5 p.m.
Monday, April 29, at 4 p.m
 
Subject:
6.E.6. Director Evaluations
Description:
OW expects CCS's Board will participate in school leader evaluation activities at least four times per year as follows

February/March: Planning for and undertaking evaluation activities.
Currently planning for the reviews.

April-June: Self-evaluations, conduct the evaluations, share results with the school leaders, and make decisions based on those results.
July/August: Set goals for the upcoming school year.
December/January: Mid-year progress report or update and goal revision (as necessary).  Done.
Subject:
6.E.7. Executive Director Exporatory Committee
Subject:
6.E.8. Facilities Planning Committee
Subject:
6.E.9. Recruitment of Future Board Directors
Subject:
6.E.10. Restructuring of Board Elections
Description:

Conversation regarding updating board election documents for teachers and
parents/guardians.
Subject:
6.E.11. Bylaws
Description:

1. Identify the Bylaws to look towards developing a strong election pool.
2. Identify other Bylaws updates.
Attachments:
Subject:
6.E.12. Surveys
Description:

Overall Satisfaction of CCS
  •  Online Parent/Guardian; Student; Staff
  •  Seat-Based Parent/Guardian; Student; Staff
Attached are the survey questions from last year.  Be prepared to discuss any changes.

HRS Level staff only (periodically)
Director Evaluations Overall Satisfaction of CCS
Attachments:
Subject:
6.E.13. 2024-2025 Seat-Based School Year Calendar
Description:

First look.
Attachments:
Subject:
6.E.14. Substitute Pay for the Seat-Based Director's Long-Term Absence
Description:

Approve the plan for the long-term absence of the seat-based director.
Attachments:
Subject:
6.E.15. Financial Provider Review
Attachments:
Subject:
6.E.16. Compensation Committee
Subject:
6.E.17. Staff Overage
Description:
 

Eileen Kulseth - .35 Art teacher  overage pay

Overage pay for lack of 1 hour prep time to be paid out at the end of semester 1 and semester 2, pending board approval.

1 hour per day at $27.26 (step 3 hourly rate) * 34 days = $926.84
Subject:
6.E.18. Amendment to Agreement
Description:

Eileen Kulseth

Amended agreement for 10 additional days of Art instruction.  Approval needed for rest of school year.

Here is the amendment and here are my calculations:

step 3 salary: $38,169.03

sy23-24 agreement days: 175

daily rate for step 3 in sy 23-24: $218.11

10 additional agreement days: $2,181.10

12 remaining pay periods (after board approval on 2/12 - payroll will already have been submitted for 2/20)

  • increase of $181.76 per pay period

Current gross pay per pay period: $556.63

  • new per pay period salary: $738.39
Subject:
6.E.19. 465 Online Staff Assignment Policy
Online Director is asking to add an amendment at the end of Policy 465
Attachments:
Subject:
6.E.20. Viewsonic Boards
Description:

The committee said it is okay to get what is needed unless things run over $5,000.  
Subject:
6.F. Reports
Description:

(note: board appointed committees schedule is included for reference purposes only)
Subject:
6.F.1. CCS's Directors
Attachments:
Subject:
6.F.2. Finance Committee
Subject:
6.F.3. Academic Performance/Achievement and World's Best Workforce
Subject:
6.F.4. EE Seat-Based Committee
Subject:
6.F.5. EE Online Committee
Subject:
6.F.6. Directors' Evaluations
Subject:
7. Authorizer Update
Description:

Sounding Board Issue 21 Board Policy Development and Policy Review Cycle (Please take time to become familiar with this policy publication)
Attachments:
Subject:
8. March 18, 2024  Meeting Preparation
Subject:
8.A. Suggestion for Discussion Topics for Next Meeting
Subject:
9. Board Meeting Evaluation
Subject:
10. Adjourn the Regular Board of Education Meeting

Schedule of upcoming Board of Education Meetings for 2023-2024:
March 18, 2024
April 15, 2024
May 20 2024
June 17, 2024

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