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Meeting Agenda
1. Call Meeting to Order
2. Pledge of Allegiance
3. Roll Call and Establish a Quorum
4. Additional Items
5. Public Comment
6. Agenda
6.A. Consent Agenda 
All items listed below are considered to be routine by the Crosslake Community Schools Board of Education and will be acted upon by one motion; however, any Board Director may request that items on the Consent Agenda be removed from it for independent consideration. Any items so identified will be moved to the Action Item portion of the Agenda.
6.A.1. Board of Education Minutes - July 17, 2023
6.A.2. Board of Education Minutes - August 21, 2023
6.A.3. Finance Meeting Minutes - September 11, 2023
6.A.4. Personnel Matters
Departing Staff:
Name: Beth Deshayes
Position: Seat-Based Paraprofessional
Last Day: 5/30/23

New Hires:
Name: William Lyke
Position: Online Technology Coordinator
FTE: .75 FTE
Step: 3
Salary: $25,080
Start Date: 9/7/23

Name: Erin Gray
Position: Kids Care Teacher
FTE: Part-time (less than 20 hours/week)
Step: n/a
Wage: $20/hour
Start Date: 8/31/23
6.A.5. Name Change of Board-Approved Committee
6.A.6. Food Service Reports
6.A.7. Gifts and Donations
6.B. Academic, Environmental Education, and Performance Improvement Plan Updates
6.C. Action Items
6.C.1. Review and Approve August 2023 Financial Information
6.C.2. Approve Policies
6.D. Information/Discussion Items
6.D.1. District Personnel
6.D.2. Fall Elections and Opportunities
6.D.3. Professional Development - Board of Education Trainings
6.D.4. Strategic Planning Matters
6.D.5. Employee Retention Credit - Agreement with MaGill Accounting
6.D.6. Executive Director Exploratory Committee
6.D.7. Facilities Planning Committee
6.D.8. Benefit Matters
6.D.9. 23-24 Annual Report and Annual World's Best Workforce Report
6.D.10. Recruitment of Future Board Directors
6.D.11. Attendance of Directors at Board Meetings
6.D.12. Onsite Visit by Osprey Wilds 
6.E. Reports
6.E.1. CCS's Directors
6.E.2. Finance Committee
6.E.3. Academic Performance/Achievement, Curriculum and World's Best Workforce
6.E.4. EE Seat-Based Committee
6.E.5. EE Online Committee
6.E.6. Directors' Evaluations
7. Authorizer Update
8. October Meeting Preparation
8.A. Suggestion for Discussion Topics for Next Meeting
Approval of 2022-2023 Annual Report and Annual World's Best Workforce Report
Benefits Matters
Election Update
8.B. Policy Review
9. Board Meeting Evaluation
10. Adjourn the Regular Board of Education Meeting

Schedule of upcoming Board of Education Meetings in 2023:
October 16, 2023
November 20, 2023
December 18, 2023
Agenda Item Details Reload Your Meeting
Meeting: September 18, 2023 at 5:00 PM - Regular Meeting
Subject:
1. Call Meeting to Order
Subject:
2. Pledge of Allegiance
Subject:
3. Roll Call and Establish a Quorum
Subject:
4. Additional Items
Subject:
5. Public Comment
Subject:
6. Agenda
Subject:
6.A. Consent Agenda 
All items listed below are considered to be routine by the Crosslake Community Schools Board of Education and will be acted upon by one motion; however, any Board Director may request that items on the Consent Agenda be removed from it for independent consideration. Any items so identified will be moved to the Action Item portion of the Agenda.
Subject:
6.A.1. Board of Education Minutes - July 17, 2023
Attachments:
Subject:
6.A.2. Board of Education Minutes - August 21, 2023
Attachments:
Subject:
6.A.3. Finance Meeting Minutes - September 11, 2023
Attachments:
Subject:
6.A.4. Personnel Matters
Departing Staff:
Name: Beth Deshayes
Position: Seat-Based Paraprofessional
Last Day: 5/30/23

New Hires:
Name: William Lyke
Position: Online Technology Coordinator
FTE: .75 FTE
Step: 3
Salary: $25,080
Start Date: 9/7/23

Name: Erin Gray
Position: Kids Care Teacher
FTE: Part-time (less than 20 hours/week)
Step: n/a
Wage: $20/hour
Start Date: 8/31/23
Subject:
6.A.5. Name Change of Board-Approved Committee
Description:

Requesting name change to the Academic Performance/Achievement and World's Best Workforce Committee to Academic Performance/Achievement, Curriculum, and World's Best Workforce Committee (to be know as Academic)
Subject:
6.A.6. Food Service Reports
Subject:
6.A.7. Gifts and Donations
Description:

Pine River State Bank - Breezy Point, large donation of school supplies
$500 donation from Jason Larson - to be matched by Caterpillar
$250 from Crosslake Presbyterian for teacher needs.
Subject:
6.B. Academic, Environmental Education, and Performance Improvement Plan Updates
Presenter:
Abi Swenson
Description:
MCA Academic Data Report - Informational Purposes Only

(note: Osprey Wilds' monthly Board of Education rotation of Exhibit S schedule is included each month for reference purposes only)
Attachments:
Subject:
6.C. Action Items
Subject:
6.C.1. Review and Approve August 2023 Financial Information
Attachments:
Subject:
6.C.2. Approve Policies
Description:
404FRM Background Check Consent Form
Attachments:
Subject:
6.D. Information/Discussion Items
Subject:
6.D.1. District Personnel
Description:

(note: Board of Education approved Hiring Procedure is included each month for reference purposes)
Attachments:
Subject:
6.D.2. Fall Elections and Opportunities
Description:
There are five openings on the Board of Education beginning January 8, 2024 as follows:
Teacher - Online Learning (one)
Teacher - Seat-Based Learning (one)
Parent/Guardian - Online Learning
Parent/Guardian - Online Learning or Seat-Based Learning (one)
Comunity Member - (one)
 
Attachments:
Subject:
6.D.3. Professional Development - Board of Education Trainings
Subject:
6.D.4. Strategic Planning Matters
Presenter:
Holly Amaya
Attachments:
Subject:
6.D.5. Employee Retention Credit - Agreement with MaGill Accounting
Presenter:
Jared Griffin
Description:

Update on investing of ERC funds.
Attachments:
Subject:
6.D.6. Executive Director Exploratory Committee
Subject:
6.D.7. Facilities Planning Committee
Subject:
6.D.8. Benefit Matters
Presenter:
Holly Amaya
Description:
  • 403 B investment plans - currently exploring companies (Aspire, Horace Mann, Hofslien)  and asking for pricing models/fee schedule
  • RFP for Health Insurance - Benefit Innovation's Timeline
    • July 31, 2023 RFP release.
    • September 17, 2023 Deadline for submitting sealed bids to the District.
    • October 18, 2023, Last date bidders may submit changes to their proposals.
    • November 2, 2023, shall be the latest date on which the District may make a final decision, based on written criteria for evaluation.
    • Coverage is effective January 1, 2024.
  • Dependent Care FSA plan - potentially could get through WEX with one monthly admin fee ($2.75/month per person), Benefit Innovations is looking into this now
Subject:
6.D.9. 23-24 Annual Report and Annual World's Best Workforce Report
Presenter:
Holly Amaya
Description:

First Review
Subject:
6.D.10. Recruitment of Future Board Directors
Description:

How can we strategize to recruit board members?
Change in Bylaws - remove having to be a parent/guardian for at least a year
Subject:
6.D.11. Attendance of Directors at Board Meetings
Presenter:
Jared Griffin
Description:

Discussion regarding Director attendance at board meetings related to By-Laws.

Section 5.11. Presence at Meetings
Any Board Directors not in attendance for three consecutive meetings may be removed from serving on the Board of Education and a replacement would be appointed by the Board of Education for the remainder of the Director's term.
Subject:
6.D.12. Onsite Visit by Osprey Wilds 
Description:

On Wednesday, May 10, Osprey Wilds performed a virtual site visit to
Crosslake Community School's online program.
Attachments:
Subject:
6.E. Reports
Description:

(note: board appointed committees schedule is included for reference purposes only)
Subject:
6.E.1. CCS's Directors
Presenter:
Holly Amaya and Annette Klang
Attachments:
Subject:
6.E.2. Finance Committee
Subject:
6.E.3. Academic Performance/Achievement, Curriculum and World's Best Workforce
Subject:
6.E.4. EE Seat-Based Committee
Subject:
6.E.5. EE Online Committee
Subject:
6.E.6. Directors' Evaluations
Subject:
7. Authorizer Update
Description:
From Epicenter to Aerie

What did Epicenter do for CCS - reporting site that processed charter applications and managed compliance to automating workflow and evaluating performance,

Osprey Wilds is currently transitioning away from Epicenter to a newly constructed platform, Aerie. The name is inspired by an Osprey's nest! The site is very similar (and simpler) than Epicenter, and the transition should be quite smooth from the school's end. We are excited to offer a platform that we believe will be easier to navigate and better supports the exchange of documentation between OW and schools. We plan to launch Aerie with schools in August.

Main users at CCS are Kelly Bittner and Cheryl Cole.
Subject:
8. October Meeting Preparation
Subject:
8.A. Suggestion for Discussion Topics for Next Meeting
Approval of 2022-2023 Annual Report and Annual World's Best Workforce Report
Benefits Matters
Election Update
Subject:
8.B. Policy Review
Subject:
9. Board Meeting Evaluation
Subject:
10. Adjourn the Regular Board of Education Meeting

Schedule of upcoming Board of Education Meetings in 2023:
October 16, 2023
November 20, 2023
December 18, 2023

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