Projector: August 20, 2013 at 6:30 PM - Business Committee-Regular School Board Meeting

Meeting Agenda

1. Financial Report

1.A. Financial Report
June financials will be presented at a future date.

1.B. Approval of Payment of Claims
This item is attached as an "extra" on board book.

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections
WADM Projections are suspended until October.

1.G. Fund Raisers - None

1.H. Investments in School Children

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) Bid #1230-1 – Piedmont Elementary – Basketball Court and Fencing
The total cost of the contract related to Bid #1230-1 – Piedmont Elementary – Basketball Court and
Fencing is $122,844.50, which if awarded remains within the current Piedmont LRFP budget.

2.A.2) PLACEHOLDER - for Bids Related to the LRFP

2.B. R.F.P.s

2.B.1) Placeholder for RFP's Related to the LRFP

2.C. Quotes

2.C.1) PLACEHOLDER - for Quotes Related to the LRFP

3. Policies and Regulations

3.A. Policies

3.B. Regulations

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.A.1) K-12 Virtual Schools
Attached is a contract with K-12 Virtual Schools for online learning services for the 2013-14 school year. The contract is for approximately $80,000.00.

4.A.2) K-12 Virtual Schools
Attached is a contract with K-12 Virtual Schools for online learning services for the homebound program for the 2013-14 school year. The contract is for approximately $30,000.00.

4.A.3) Minnesota Alliance with Youth
Attached is a contract with Minnesota Alliance with Youth for eleven promise fellows at $6,800.00 each for a total amount of $74,800.00.

4.B. Change Orders

4.B.1) Congdon Park Elementary School
a.  Congdon Park ES LRFP – Site Earthwork, Excavation & Utilities
Change Order #9, Bid 1222, WS #1 – Northland Constructors of Duluth, LL. Change Order increase for additional site work related to the expanded playground.     Add: $185,600.00

b. Congdon Park ES LRFP – Site Concrete
Change Order #3, Bid #1222, WS #2 – Hovland, Inc.   Change Order increase to increase the thickness of the concrete sidewalks     Add: $19,802.00

c.  Congdon Park ES LRFP – Site Concret
Change Order #4, Bid #1222, WS #2 – Hovland, Inc.   Change Order increase for site work changes elated to removal and replacement of curbs and gutters.      Add: $13,810.00

d. Congdon Park ES LRFP – Drywall/Plaster & Framing
Change Order #9, Bid #1223, WS #15 – Custom Drywall, Inc. Change Order increase to fix shaft ways in the 1929 building and for additional framing and drywall to infill the duct and louver opening in toilet room 124A      Add: $8,070.00

e.  Congdon Park ES LRFP – Metal Lockers
Change Order #1, Bid #1224, WS #24 – Olympus Lockers & Storage Products, Inc.   Change Order increase to provide and install additional lockers in the corridors for kindergarten room 124 due to space limitations.      Add: $19,552.00

f. Congdon Park ES LRFP – Landscaping
Change Order #1, Bid #1229, WS #33 – Hoffman and McNamara Company.  Change Order increase
to add Alternate #2 - Sod at the existing sports field.   Add: $11,990.00

g. Congdon Park ES LRFP – Site Fencing
Change Order #1, Bid #1229, WS #34 – Century Fence Company.   Change Order increase to furnish and install 100 feet of safety fence on top of the poured wall on the south side of the school.     Add: $10,084.00

h.  Congdon Park ES LRFP – Site Fencing
Change Order #2, Bid #1229, WS #34 – Century Fence Company. Change Order increase for additional fencing at the expanded playground.   Add: $15,160.00

4.B.2) Myers-Wilkins Elementary School
a.  Myers-Wilkins ES LRFP – Earthwork/Asphalt Paving
Change Order #8, Bid #1215, Contract #3100/3210 – Veit and Company, Inc. Change Order increase to provide depressed curb at the alley entrance.     Add: $443.00

b. Myers-Wilkins ES LRFP – Earthwork/Asphalt Paving
Change Order #9, Bid #1215, Contract #3100/3210 – Veit and Company, Inc. Change Order increase to provide a retaining wall at the building corner and basketball court due to a large elevation change.     Add: $2,533.00

c. Myers-Wilkins ES LRFP – Fences and Gates
Change Order #1, Bid #1215, Contract #3231 – Keller Fence Company North, Inc. Change Order increase to provide a revised chiller enclosure.     Add: $53,042.00

4.B.3) PLACEHOLDER - for Change Orders Related to the LRFP

4.C. Leases

5. Resolutions

5.A. PLACEHOLDER - Resolution B-8-13-3122 - Resolution Authorizing A New Board Approved Referendum Authority

5.B. PLACEHOLDER - Resolution B-8-13-3123 - Resolution Electing Not To Participate In The Location Equity Index Program For Fiscal Year 2015

5.C. Resolution B-8-13-3124 - Resolution Relating to Renewing and Increasing the General Education Revenue of the School District and Calling an Election Thereon

5.D. Resolution B-8-13-3125 - Resolution Relating To General Obligation Aid Anticipation Certificates Of Indebtedness, Series 2013A, In An Amount Not To Exceed $23,000,000; Authorizing The Issuance And Establishing The Terms Thereof; And Authorizing Certain Officers Of The District To Award The Sale Thereof And To Take Such Action And Execute All Documents Necessary To Accomplish The Award And Sale

5.E. Resolution B-8-13-3126 - Authorized Student Account Signer

5.F. B-8-13-3127 - Approval of Election Judges and Polling Sites

5.G. Resolution B-8-13-3128 - Relating to the Election of School Board Members and Calling a Primary Election Thereon

5.H. PLACEHOLDER – Resolution authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

6. Informational - These items are provided for informational purposes only and no action is required.

6.A. Expenditure Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of July 2013

6.B. Revenue Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of July 2013

6.C. Other Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of July 2013, at no cost to the District.

6.D. Facilities Management & Capital Project Status Report
Kerry Leider will be present to answer questions regarding the attached report.

6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Kerry Leider will be present to answer questions regarding the attached report.

6.F. Change Orders Pertaining to the Long-range Facilities Plan
Kerry Leider will be in attendance to answer questions regarding the attached report.

6.G. Contracts Signed in Relation to the Long-range Facilities Plan
Kerry Leider will be in attendance to answer questions regarding the attached report.

7. Future Items

7.A. FY 13 Financial Audit

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	August 20, 2013 at 6:30 PM - Business Committee-Regular School Board Meeting
Subject:	1. Financial Report
Subject:	1.A. Financial Report June financials will be presented at a future date.
Subject:	1.B. Approval of Payment of Claims This item is attached as an "extra" on board book.
Subject:	1.C. Budget Revisions
Attachments: June 2013 Budget Changes Report preliminary June 2013 Budget Changes Report preliminary 8/8/2013 at 8:29 AM
Subject:	1.D. Wire Transfers
Attachments: June 2013 Wire Transfers Report June 2013 Wire Transfers Report 8/8/2013 at 8:29 AM
Subject:	1.E. Investment Transactions
Attachments: Investment Activity 0613Pre Investment Activity 0613Pre 8/8/2013 at 8:29 AM
Subject:	1.F. WADM Projections WADM Projections are suspended until October.
Subject:	1.G. Fund Raisers - None
Subject:	1.H. Investments in School Children
Attachments: Donations Donations 8/8/2013 at 8:29 AM
Subject:	2. Bids, R.F.P.s and Quotes Reports
Subject:	2.A. Bids
Subject:	2.A.1) Bid #1230-1 – Piedmont Elementary – Basketball Court and Fencing The total cost of the contract related to Bid #1230-1 – Piedmont Elementary – Basketball Court and Fencing is $122,844.50, which if awarded remains within the current Piedmont LRFP budget.
Description: Recommendation: It is recommended the Duluth School Board approve entering into a contract with Billman Construction, Inc. based on their low bid as provided in response to Bid #1230-1 – Piedmont Elementary – Basketball Court and Fencing.
Attachments: Bid 1230-1- Board Approval Memo Piedmont Basketball Court Bid 1230-1- Board Approval Memo Piedmont Basketball Court 8/14/2013 at 2:55 PM Bid 0000 Piedmont Basketball Court Engineer tabulation Bid 0000 Piedmont Basketball Court Engineer tabulation 8/14/2013 at 2:58 PM
Subject:	2.A.2) PLACEHOLDER - for Bids Related to the LRFP
Subject:	2.B. R.F.P.s
Subject:	2.B.1) Placeholder for RFP's Related to the LRFP
Subject:	2.C. Quotes
Subject:	2.C.1) PLACEHOLDER - for Quotes Related to the LRFP
Subject:	3. Policies and Regulations
Subject:	3.A. Policies
Subject:	3.B. Regulations
Subject:	4. Contracts, Change Orders, and Leases
Subject:	4.A. Contracts
Subject:	4.A.1) K-12 Virtual Schools Attached is a contract with K-12 Virtual Schools for online learning services for the 2013-14 school year. The contract is for approximately $80,000.00.
Description: Recommendation: It is recommended that the Duluth School Board approve the contract with K-12 Virtual Schools.
Attachments: K-12 Virtual Schools K-12 Virtual Schools 8/8/2013 at 8:29 AM
Subject:	4.A.2) K-12 Virtual Schools Attached is a contract with K-12 Virtual Schools for online learning services for the homebound program for the 2013-14 school year. The contract is for approximately $30,000.00.
Description: Recommendation: It is recommended that the Duluth School Board approve the contract with K-12 Virtual Schools.
Attachments: K12 Vitrual Schools - Homebound K12 Vitrual Schools - Homebound 8/8/2013 at 8:29 AM
Subject:	4.A.3) Minnesota Alliance with Youth Attached is a contract with Minnesota Alliance with Youth for eleven promise fellows at $6,800.00 each for a total amount of $74,800.00.
Description: Recommendation: It is recommended that the Duluth School Board approve the contract with Americorp for the 2013-14 school year.
Attachments: MN Alliance with Youth MN Alliance with Youth 8/8/2013 at 8:29 AM
Subject:	4.B. Change Orders
Subject:	4.B.1) Congdon Park Elementary School a. Congdon Park ES LRFP – Site Earthwork, Excavation & Utilities Change Order #9, Bid 1222, WS #1 – Northland Constructors of Duluth, LL. Change Order increase for additional site work related to the expanded playground. Add: $185,600.00 b. Congdon Park ES LRFP – Site Concrete Change Order #3, Bid #1222, WS #2 – Hovland, Inc. Change Order increase to increase the thickness of the concrete sidewalks Add: $19,802.00 c. Congdon Park ES LRFP – Site Concret Change Order #4, Bid #1222, WS #2 – Hovland, Inc. Change Order increase for site work changes elated to removal and replacement of curbs and gutters. Add: $13,810.00 d. Congdon Park ES LRFP – Drywall/Plaster & Framing Change Order #9, Bid #1223, WS #15 – Custom Drywall, Inc. Change Order increase to fix shaft ways in the 1929 building and for additional framing and drywall to infill the duct and louver opening in toilet room 124A Add: $8,070.00 e. Congdon Park ES LRFP – Metal Lockers Change Order #1, Bid #1224, WS #24 – Olympus Lockers & Storage Products, Inc. Change Order increase to provide and install additional lockers in the corridors for kindergarten room 124 due to space limitations. Add: $19,552.00 f. Congdon Park ES LRFP – Landscaping Change Order #1, Bid #1229, WS #33 – Hoffman and McNamara Company. Change Order increase to add Alternate #2 - Sod at the existing sports field. Add: $11,990.00 g. Congdon Park ES LRFP – Site Fencing Change Order #1, Bid #1229, WS #34 – Century Fence Company. Change Order increase to furnish and install 100 feet of safety fence on top of the poured wall on the south side of the school. Add: $10,084.00 h. Congdon Park ES LRFP – Site Fencing Change Order #2, Bid #1229, WS #34 – Century Fence Company. Change Order increase for additional fencing at the expanded playground. Add: $15,160.00
Description: Recommendation: It is recommended the School Board approve the change orders as listed above at Congdon Park Elementary School reflecting a total increase of $$284,068.00.
Attachments: Congdon Change Orders Congdon Change Orders 8/8/2013 at 8:29 AM
Subject:	4.B.2) Myers-Wilkins Elementary School a. Myers-Wilkins ES LRFP – Earthwork/Asphalt Paving Change Order #8, Bid #1215, Contract #3100/3210 – Veit and Company, Inc. Change Order increase to provide depressed curb at the alley entrance. Add: $443.00 b. Myers-Wilkins ES LRFP – Earthwork/Asphalt Paving Change Order #9, Bid #1215, Contract #3100/3210 – Veit and Company, Inc. Change Order increase to provide a retaining wall at the building corner and basketball court due to a large elevation change. Add: $2,533.00 c. Myers-Wilkins ES LRFP – Fences and Gates Change Order #1, Bid #1215, Contract #3231 – Keller Fence Company North, Inc. Change Order increase to provide a revised chiller enclosure. Add: $53,042.00
Description: Recommendation: It is recommended the School Board approve the change order as listed above at Myers-Wilkins Elementary School reflecting a total increase of $56,018.00
Attachments: 1215-3100 - CO _8 SB Memo-Veit MWES 1215-3100 - CO _8 SB Memo-Veit MWES 8/8/2013 at 8:29 AM 1215-3100 - CO _8 - Veit - MWES 1215-3100 - CO _8 - Veit - MWES 8/8/2013 at 8:29 AM 1215-3100 - CO _9 SB Memo-Veit MWES 1215-3100 - CO _9 SB Memo-Veit MWES 8/8/2013 at 8:29 AM 1215-3100 - CO _9 - Veit MWES 1215-3100 - CO _9 - Veit MWES 8/8/2013 at 8:29 AM 1215-3231 - CO _1 SB Memo-Keller Fence MWES 1215-3231 - CO _1 SB Memo-Keller Fence MWES 8/8/2013 at 8:29 AM 1215-3231 - CO _1 - Keller Fence MWES.doc 1215-3231 - CO _1 - Keller Fence MWES.doc 8/8/2013 at 8:29 AM
Subject:	4.B.3) PLACEHOLDER - for Change Orders Related to the LRFP
Subject:	4.C. Leases
Subject:	5. Resolutions
Subject:	5.A. PLACEHOLDER - Resolution B-8-13-3122 - Resolution Authorizing A New Board Approved Referendum Authority
Description: Recommendation: It is recommended that the Duluth School Board postpone this resolution indefinitely.
Attachments: 3122--Authorizing Board Approved Referendum Authority 3122--Authorizing Board Approved Referendum Authority 8/8/2013 at 9:18 AM
Subject:	5.B. PLACEHOLDER - Resolution B-8-13-3123 - Resolution Electing Not To Participate In The Location Equity Index Program For Fiscal Year 2015
Description: Recommendation: It is recommended the Duluth School Board postpone this resolution indefinitely.
Attachments: 3123-ELECTING NOT TO PARTICIPATE IN THE LOCATION EQUITY INDEX PROGRAM FOR FISCAL YEAR 2015 3123-ELECTING NOT TO PARTICIPATE IN THE LOCATION EQUITY INDEX PROGRAM FOR FISCAL YEAR 2015 8/8/2013 at 8:29 AM
Subject:	5.C. Resolution B-8-13-3124 - Resolution Relating to Renewing and Increasing the General Education Revenue of the School District and Calling an Election Thereon
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-8-13-3124 - Resolution Relating to Renewing and Increasing the General Education Revenue of the School District and Calling an Election Thereon.
Attachments: Referendum Election Resolution Referendum Election Resolution 8/14/2013 at 3:47 PM
Subject:	5.D. Resolution B-8-13-3125 - Resolution Relating To General Obligation Aid Anticipation Certificates Of Indebtedness, Series 2013A, In An Amount Not To Exceed $23,000,000; Authorizing The Issuance And Establishing The Terms Thereof; And Authorizing Certain Officers Of The District To Award The Sale Thereof And To Take Such Action And Execute All Documents Necessary To Accomplish The Award And Sale
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-8-13-3125 - Resolution Relating To General Obligation Aid Anticipation Certificates Of Indebtedness, Series 2013A, In An Amount Not To Exceed $23,000,000; Authorizing The Issuance And Establishing The Terms Thereof; And Authorizing Certain Officers Of The District To Award The Sale Thereof And To Take Such Action And Execute All Documents Necessary To Accomplish The Award And Sale
Attachments: 2013aNEW 2013aNEW 8/8/2013 at 8:29 AM
Subject:	5.E. Resolution B-8-13-3126 - Authorized Student Account Signer
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-8-13-3126 - Authorized Student Account Signer
Attachments: 3126-Authorized Account Signers 3126-Authorized Account Signers 8/8/2013 at 8:29 AM
Subject:	5.F. B-8-13-3127 - Approval of Election Judges and Polling Sites
Description: Recommendation: B-8-13-3127 - Approval of Election Judges and Polling Sites
Attachments: RESOLUTION-Election Judges RESOLUTION-Election Judges 9/9/2013 at 3:31 PM
Subject:	5.G. Resolution B-8-13-3128 - Relating to the Election of School Board Members and Calling a Primary Election Thereon
Description: Recommendation: Resolution B-8-13-3128 - Relating to the Election of School Board Members and Calling a Primary Election Thereon
Attachments: 3218Resolution Calling Election-PRIMARY 3218Resolution Calling Election-PRIMARY 8/8/2013 at 8:29 AM
Subject:	5.H. PLACEHOLDER – Resolution authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:	6. Informational - These items are provided for informational purposes only and no action is required.
Subject:	6.A. Expenditure Contracts Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of July 2013
Attachments: Expenditure Contracts Expenditure Contracts 8/8/2013 at 8:29 AM Expenditure Contracts2 Expenditure Contracts2 8/8/2013 at 8:29 AM
Subject:	6.B. Revenue Contracts Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of July 2013
Attachments: Revenue Contracts Revenue Contracts 8/8/2013 at 8:29 AM Revenue Contracts Revenue Contracts 8/8/2013 at 8:29 AM
Subject:	6.C. Other Contracts Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of July 2013, at no cost to the District.
Attachments: Other Contracts Other Contracts 8/8/2013 at 8:29 AM No Cost Contracts No Cost Contracts 8/8/2013 at 8:29 AM
Subject:	6.D. Facilities Management & Capital Project Status Report Kerry Leider will be present to answer questions regarding the attached report.
Attachments: July FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT July FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT 8/8/2013 at 8:29 AM June 2013 Fund 6 June 2013 Fund 6 8/8/2013 at 8:29 AM
Subject:	6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report Kerry Leider will be present to answer questions regarding the attached report.
Attachments: JCI - LRFP Status Report 080613 JCI - LRFP Status Report 080613 8/8/2013 at 8:29 AM
Subject:	6.F. Change Orders Pertaining to the Long-range Facilities Plan Kerry Leider will be in attendance to answer questions regarding the attached report.
Attachments: SB Agenda Attachment re July Change Orders 7-31-13 SB Agenda Attachment re July Change Orders 7-31-13 8/8/2013 at 8:29 AM
Subject:	6.G. Contracts Signed in Relation to the Long-range Facilities Plan Kerry Leider will be in attendance to answer questions regarding the attached report.
Attachments: SB Agenda Attachment re July Contracts SB Agenda Attachment re July Contracts 8/8/2013 at 8:29 AM
Subject:	7. Future Items
Subject:	7.A. FY 13 Financial Audit

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