Meeting Agenda
1. Call to Order
2. Pledge of Allegiance
3. HEARING to Review Proposed Findings Supporting Exemption from Competitive Bidding Requirements
3.A. Community Comments (Regarding Hearing Only)
3.B. Resolution (#03) to Approve Exemptions for Competitive Bidding for the Illinois Valley and Hidden Valley High School Seismic Rehabilitation Projects. (ACTION)
4. BOARD REGULAR SESSION (Immediately following Hearing)
5. Approval of September 18, 2019 Board Agenda  (ACTION)
6. Say Something Positive
7. Superintendent's Report
8. Consent Agenda (ACTION)
8.A. Routine Personnel Items - September 2019
8.A.1. Athletic Coaches - September 2019
8.B. Out of State Travel Request(s):
8.B.1. North Valley HS Athletic Director Tim Sam requests approval to attend the first Cross Country meet of the season in Redding, California.  They will be going to the waterslides after the meet.
8.B.2. North Valley HS Athletic Director Tim Sam would like to attend the National Athletic Directors Conference in National Harbor, Maryland December 12-18, 2019.  All travel expenses will be paid by the Oregon Athletic Directors Association.  There is no expense to TRSD.
8.B.3. Fleming MS teacher Jerry Wilder requests permission for the Fleming eighth grade band to travel out of state for their annual trip to Six Flags in Vallejo, California June 6 -7, 2020.  The trip will take place on the weekend so there will be no school missed and no cost to the district.
8.B.4. Human Resources Director Casey Alderson requests permission to attend the National American Association of School Personnel Administrators conference in New Orleans, LA, October 8-11, 2019.  The conference was budgeted for and requested due to the content and focus of the speakers and session on labor management and bargaining.
8.B.5. Hidden Valley girls varsity basketball team is asking permission to play in a basketball tournament at Garden Grove High School in San Diego, California December 26-29, 2019.  There will be no cost to the district, cost will be fundraised and paid by the team.
8.B.6. Hidden Valley HS teachers Keith Haley and Chris Pendleton request approval for out of state travel to Birmingham, Alabama for the FBLA Fall Leadership Conference, November 7-10, 2019.  There is no cost to the district as it is funded and approved by Perkins and there is no sub expense costs.
8.B.7. Hidden Valley HS Athletic Director Brian Miller would like to attend the National Athletic Directors Conference in National Harbor, Maryland December 12-18, 2019.  This will be paid for out of the Hidden Valley athletics general fund.
8.B.8. The TRSD Maintenance Department requests approval for HVAC techs Gene Pavlich and Don Manion to attend Daikin training courses offered by Thermal Supply Inc in Fife, Washington, November 5-6, 2019.  They have applied for Classified Professional Development funds to pay for the training.
8.B.9. Student Services Director Stephanie Allen-Hart would like to attend the Pacific Northwest Regional Law Conference in Seattle, Washington September 22-25, 2019.  The cost of this conference will be paid for by Title IIA Professional Development dollars.
8.C. Grant Request(s)
8.C.1. North Valley HS teacher Karreen Ghena is requesting approval to apply for a Classroom Learning Mini-Grant from Northwest Community Credit Union for funds in the amount of $1,100 to purchase classroom sets of two books for Advanced Placement Composition.
8.C.2. Food Services is applying for a grant through Department of Environmental Quality.  The first grant of $60,000 is for purchasing and installing walk-in freezers for Lincoln Savage and Fleming Middle Schools.  The second grant of $8000 is for purchasing waring food processors for all 13 schools.
8.C.3. North Valley HS requests permission to apply for a Big Question Debate grant through the National Speech and Debate Association.  The grant funds up to $20 per debater, with a base fund of $450 and topping out at around $8,000.
9. Community Comments
10. Reports - No Action
10.A. Four Day School Week Report
10.B. Board Policies - First Reading  
10.B.1. JEA - Compulsory Attendance
10.B.2. JEC - Admissions
10.B.3. JECA - Admission of Resident Students
10.B.4. JED - Student Absences and Excuses
10.B.5. JFC - Student Conduct
10.B.6. JG - Student Discipline
10.B.7. JHFDA - Suspension of Driving Privileges - TO BE DELETED
11. ACTION Items
11.A. Revised 2019-2020 Student Calendar
11.B. Resolution (#02) to Approve Additional Depository
11.C. Supplemental Budget Resolution (#04) to Recognize and Appropriate Additional Funds
11.D. Resolution (#05) to Transfer Appropriations from Contingency
11.E. Resolution (#06) to Transfer Appropriations from Contingency
12. Communication to the Board (No Action - Read Only)
12.A. Enrollment Report
12.B. Payables
12.C. Power Use Comparisons
12.D. Site Council Minutes
12.D.1. North Valley High School
12.E. School Newsletters
12.E.1. Evergreen Elementary
12.E.2. Fleming Middle School
12.E.3. Applegate School
12.E.4. North Valley High School
12.E.5. Lincoln Savage Middle School
12.E.6. Jerome Prairie 
13. Upcoming OSBA Events
13.A. OSBA Fall Regional Meeting - Wednesday, October 30, 2019 - 6:00 p.m. Inn at the Commons, Medford.
13.B. OSBA Annual Convention - November 14-17, 2019 in Portland (Marriott Portland Downtown Waterfront)
14. Suggested Future Agenda Items
15. Future Meeting Dates:
15.A. School Board Work Session - Wednesday, October 2, 2019 at 5:00 p.m. - District Office
15.B. Board Regular Session  - Wednesday, October 16, 2019 - 4:00 p.m. - North Valley High School
15.B.1. North Valley High School Student Panel at 2:00 p.m.
16. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: September 18, 2019 at 6:00 PM - Regular Session
Subject:
1. Call to Order
Presenter:
Rich Halsted, Board Chair
Subject:
2. Pledge of Allegiance
Presenter:
Rich Halsted, Board Chair
Subject:
3. HEARING to Review Proposed Findings Supporting Exemption from Competitive Bidding Requirements
Presenter:
Lisa Cross, Accounting Manager
Attachments:
Subject:
3.A. Community Comments (Regarding Hearing Only)
Subject:
3.B. Resolution (#03) to Approve Exemptions for Competitive Bidding for the Illinois Valley and Hidden Valley High School Seismic Rehabilitation Projects. (ACTION)
Attachments:
Subject:
4. BOARD REGULAR SESSION (Immediately following Hearing)
Subject:
5. Approval of September 18, 2019 Board Agenda  (ACTION)
Presenter:
Rich Halsted, Board Chair
Subject:
6. Say Something Positive
Presenter:
Rich Halsted, Board Chair
Subject:
7. Superintendent's Report
Presenter:
Dave Valenzuela, Superintendent
Subject:
8. Consent Agenda (ACTION)
Description:
Items in the Consent Agenda will be approved by a single motion unless a member of the Board or Superintendent requests that an item or items be removed and voted upon separately.
Subject:
8.A. Routine Personnel Items - September 2019
Attachments:
Subject:
8.A.1. Athletic Coaches - September 2019
Attachments:
Subject:
8.B. Out of State Travel Request(s):
Subject:
8.B.1. North Valley HS Athletic Director Tim Sam requests approval to attend the first Cross Country meet of the season in Redding, California.  They will be going to the waterslides after the meet.
Attachments:
Subject:
8.B.2. North Valley HS Athletic Director Tim Sam would like to attend the National Athletic Directors Conference in National Harbor, Maryland December 12-18, 2019.  All travel expenses will be paid by the Oregon Athletic Directors Association.  There is no expense to TRSD.
Attachments:
Subject:
8.B.3. Fleming MS teacher Jerry Wilder requests permission for the Fleming eighth grade band to travel out of state for their annual trip to Six Flags in Vallejo, California June 6 -7, 2020.  The trip will take place on the weekend so there will be no school missed and no cost to the district.
Attachments:
Subject:
8.B.4. Human Resources Director Casey Alderson requests permission to attend the National American Association of School Personnel Administrators conference in New Orleans, LA, October 8-11, 2019.  The conference was budgeted for and requested due to the content and focus of the speakers and session on labor management and bargaining.
Attachments:
Subject:
8.B.5. Hidden Valley girls varsity basketball team is asking permission to play in a basketball tournament at Garden Grove High School in San Diego, California December 26-29, 2019.  There will be no cost to the district, cost will be fundraised and paid by the team.
Attachments:
Subject:
8.B.6. Hidden Valley HS teachers Keith Haley and Chris Pendleton request approval for out of state travel to Birmingham, Alabama for the FBLA Fall Leadership Conference, November 7-10, 2019.  There is no cost to the district as it is funded and approved by Perkins and there is no sub expense costs.
Attachments:
Subject:
8.B.7. Hidden Valley HS Athletic Director Brian Miller would like to attend the National Athletic Directors Conference in National Harbor, Maryland December 12-18, 2019.  This will be paid for out of the Hidden Valley athletics general fund.
Attachments:
Subject:
8.B.8. The TRSD Maintenance Department requests approval for HVAC techs Gene Pavlich and Don Manion to attend Daikin training courses offered by Thermal Supply Inc in Fife, Washington, November 5-6, 2019.  They have applied for Classified Professional Development funds to pay for the training.
Attachments:
Subject:
8.B.9. Student Services Director Stephanie Allen-Hart would like to attend the Pacific Northwest Regional Law Conference in Seattle, Washington September 22-25, 2019.  The cost of this conference will be paid for by Title IIA Professional Development dollars.
Attachments:
Subject:
8.C. Grant Request(s)
Subject:
8.C.1. North Valley HS teacher Karreen Ghena is requesting approval to apply for a Classroom Learning Mini-Grant from Northwest Community Credit Union for funds in the amount of $1,100 to purchase classroom sets of two books for Advanced Placement Composition.
Attachments:
Subject:
8.C.2. Food Services is applying for a grant through Department of Environmental Quality.  The first grant of $60,000 is for purchasing and installing walk-in freezers for Lincoln Savage and Fleming Middle Schools.  The second grant of $8000 is for purchasing waring food processors for all 13 schools.
Attachments:
Subject:
8.C.3. North Valley HS requests permission to apply for a Big Question Debate grant through the National Speech and Debate Association.  The grant funds up to $20 per debater, with a base fund of $450 and topping out at around $8,000.
Attachments:
Subject:
9. Community Comments
Description:
The Board values input from patrons and, as part of its regular agenda items, there will be 20 minutes allotted time for public input.
Subject:
10. Reports - No Action
Subject:
10.A. Four Day School Week Report
Presenter:
Dave Valenzuela, Superintendent
Subject:
10.B. Board Policies - First Reading  
Presenter:
Dave Valenzuela, Superintendent
Subject:
10.B.1. JEA - Compulsory Attendance
Attachments:
Subject:
10.B.2. JEC - Admissions
Attachments:
Subject:
10.B.3. JECA - Admission of Resident Students
Attachments:
Subject:
10.B.4. JED - Student Absences and Excuses
Attachments:
Subject:
10.B.5. JFC - Student Conduct
Attachments:
Subject:
10.B.6. JG - Student Discipline
Attachments:
Subject:
10.B.7. JHFDA - Suspension of Driving Privileges - TO BE DELETED
Attachments:
Subject:
11. ACTION Items
Subject:
11.A. Revised 2019-2020 Student Calendar
Presenter:
Dave Valenzuela, Superintendent
Attachments:
Subject:
11.B. Resolution (#02) to Approve Additional Depository
Presenter:
Lisa Cross, Accounting Manager
Attachments:
Subject:
11.C. Supplemental Budget Resolution (#04) to Recognize and Appropriate Additional Funds
Presenter:
Lisa Cross, Accounting Manager
Attachments:
Subject:
11.D. Resolution (#05) to Transfer Appropriations from Contingency
Presenter:
Lisa Cross, Accounting Manager
Attachments:
Subject:
11.E. Resolution (#06) to Transfer Appropriations from Contingency
Presenter:
Lisa Cross, Accounting Manager
Attachments:
Subject:
12. Communication to the Board (No Action - Read Only)
Subject:
12.A. Enrollment Report
Attachments:
Subject:
12.B. Payables
Attachments:
Subject:
12.C. Power Use Comparisons
Attachments:
Subject:
12.D. Site Council Minutes
Subject:
12.D.1. North Valley High School
Attachments:
Subject:
12.E. School Newsletters
Subject:
12.E.1. Evergreen Elementary
Attachments:
Subject:
12.E.2. Fleming Middle School
Attachments:
Subject:
12.E.3. Applegate School
Attachments:
Subject:
12.E.4. North Valley High School
Attachments:
Subject:
12.E.5. Lincoln Savage Middle School
Attachments:
Subject:
12.E.6. Jerome Prairie 
Attachments:
Subject:
13. Upcoming OSBA Events
Description:
Please let Shelly know if you would like more information or if you plan on attending so appropriate arrangements can be made.
Subject:
13.A. OSBA Fall Regional Meeting - Wednesday, October 30, 2019 - 6:00 p.m. Inn at the Commons, Medford.
Attachments:
Subject:
13.B. OSBA Annual Convention - November 14-17, 2019 in Portland (Marriott Portland Downtown Waterfront)
Attachments:
Subject:
14. Suggested Future Agenda Items
Presenter:
Rich Halsted, Board Chair
Subject:
15. Future Meeting Dates:
Subject:
15.A. School Board Work Session - Wednesday, October 2, 2019 at 5:00 p.m. - District Office
Subject:
15.B. Board Regular Session  - Wednesday, October 16, 2019 - 4:00 p.m. - North Valley High School
Subject:
15.B.1. North Valley High School Student Panel at 2:00 p.m.
Subject:
16. Adjournment
Presenter:
Rich Halsted, Board Chair

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