Meeting Agenda
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1. Executive Session 5:20-6:30
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2. Call to Order & Reading of Land Acknowledgment
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3. Roll Call- Establishment of a quorum
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4. Recess into Public Hearing
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4.a. Public Hearing: Title VI Grant
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5. Close Public Hearing and Reconvene Board Meeting
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6. Introductions
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7. Communications
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7.a. Written
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7.a.1. Note from Governor Kotek
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7.b. From the Audience (This time is reserved for public comment on topics published on the Board's agenda)
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7.c. Recognition
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7.c.1. Teacher Appreciation Week Proclamation
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7.c.2. Oregon HR Director of the Year - Dr. Tiana DeVries
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7.c.3. Northwest PBIS Champion Award - Kelly Beaudry
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7.c.4. Waldport High School Forestry - Four Time State Champions
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7.c.5. OSAA Special Recognition - Steve Cooper, Waldport Middle/High
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7.d. LCEA Report
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8. Consultant Reports/Staff Reports/Student Reports
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8.a. Use of Policy AAA by Yaquina View Principal, Kristin Becker
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8.b. Area Report - Yaquina View
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8.c. Student Report
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8.d. Financial Report
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8.d.1. April Board Financial Report
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8.e. First Student Report (Written)
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8.f. Annual Charter School Report - Eddyville Charter School
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8.g. Annual Charter School Report - Siletz Valley Charter School
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8.h. Integrated Guidance - Longitudinal Performance and Growth Targets
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8.i. Nutrition Services Report
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9. Board Reports
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10. Superintendent's Report
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10.a. Policy Update- First Reading
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10.b. Career Tech Charter School Update
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10.c. Superintendent Evaluation
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10.d. May Work Session Topics
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11. Adoption of the Consent Calendar
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11.a. Minutes of the Board
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11.b. Human Resources
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11.b.1. Personnel Action
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11.b.2. Administrator & Directors Contracts
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12. Items of Information & Discussion
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12.a. Human Resources
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12.a.1. Annual Reduction In Force (RIF) Information
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12.b. Facilities & Maintenance/Transportation/Food Services
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12.b.1. Transportation Contract Renewal Draft
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12.b.2. Custodial Contract Renewal
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12.b.3. Sodexo Food Services Contract
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12.b.4. Holly Farm Update
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12.c. Board
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12.c.1. Draft 2023-2024 Board Meeting Calendar
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12.c.2. Public Comment (This time is reserved for general public comment to the Board)
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12.d. Other
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12.d.1. Reminders/Announcements
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12.e. Adjournment
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Agenda Item Details
Reload Your Meeting
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Meeting: | Tuesday, May 9, 2023 Board Tour of Yaquina View Gym- 4:30, Executive Session- 5:15 Re: (ORS 332.061(1)), (ORS 192.660(2)(d)) & (ORS 192.660(2)(e)), Regular Business Meeting- 6:30 - Lincoln County School District Business Meeting of the Board | |
Subject: |
1. Executive Session 5:20-6:30
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Agenda Item Type: |
Action Item
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Subject: |
2. Call to Order & Reading of Land Acknowledgment
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Agenda Item Type: |
Action Item
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Subject: |
3. Roll Call- Establishment of a quorum
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Agenda Item Type: |
Action Item
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Subject: |
4. Recess into Public Hearing
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Agenda Item Type: |
Action Item
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Subject: |
4.a. Public Hearing: Title VI Grant
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Agenda Item Type: |
Action Item
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Description:
A public hearing is required for all applicant types under ESEA section 6114(c)(3)(C). The public hearing is an opportunity for parents of Indian children and teachers, representatives of Indian Tribes on Indian lands located within 50 miles of any school that the agency will serve if such Tribes have any children in such school, Indian organizations, and, if appropriate, Indian students from secondary schools to understand the program and to offer recommendations regarding the program.
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Attachments:
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Subject: |
5. Close Public Hearing and Reconvene Board Meeting
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Agenda Item Type: |
Action Item
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Subject: |
6. Introductions
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Agenda Item Type: |
Action Item
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Subject: |
7. Communications
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Agenda Item Type: |
Action Item
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Description:
(During this time the audience will have the opportunity to speak to the Board. Anyone wishing to address the Board is asked to complete a "Board Communication Request" form, available from the board secretary. The chairman reserves the right to limit the time allotted to each presenter. It is requested that those addressing the board state their name for the record.)
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Subject: |
7.a. Written
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Agenda Item Type: |
Action Item
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Subject: |
7.a.1. Note from Governor Kotek
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Agenda Item Type: |
Action Item
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Attachments:
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Subject: |
7.b. From the Audience (This time is reserved for public comment on topics published on the Board's agenda)
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Agenda Item Type: |
Action Item
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Subject: |
7.c. Recognition
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Agenda Item Type: |
Action Item
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Subject: |
7.c.1. Teacher Appreciation Week Proclamation
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Agenda Item Type: |
Action Item
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Attachments:
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Subject: |
7.c.2. Oregon HR Director of the Year - Dr. Tiana DeVries
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Agenda Item Type: |
Action Item
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Attachments:
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Subject: |
7.c.3. Northwest PBIS Champion Award - Kelly Beaudry
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Agenda Item Type: |
Action Item
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Subject: |
7.c.4. Waldport High School Forestry - Four Time State Champions
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Agenda Item Type: |
Action Item
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Subject: |
7.c.5. OSAA Special Recognition - Steve Cooper, Waldport Middle/High
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Agenda Item Type: |
Action Item
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Subject: |
7.d. LCEA Report
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Agenda Item Type: |
Action Item
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Subject: |
8. Consultant Reports/Staff Reports/Student Reports
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Agenda Item Type: |
Action Item
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Subject: |
8.a. Use of Policy AAA by Yaquina View Principal, Kristin Becker
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Agenda Item Type: |
Action Item
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Subject: |
8.b. Area Report - Yaquina View
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Agenda Item Type: |
Action Item
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Attachments:
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Subject: |
8.c. Student Report
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Agenda Item Type: |
Action Item
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Subject: |
8.d. Financial Report
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Agenda Item Type: |
Action Item
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Subject: |
8.d.1. April Board Financial Report
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Agenda Item Type: |
Action Item
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Attachments:
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Subject: |
8.e. First Student Report (Written)
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Agenda Item Type: |
Action Item
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Attachments:
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Subject: |
8.f. Annual Charter School Report - Eddyville Charter School
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Agenda Item Type: |
Action Item
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Attachments:
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Subject: |
8.g. Annual Charter School Report - Siletz Valley Charter School
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Agenda Item Type: |
Action Item
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Attachments:
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Subject: |
8.h. Integrated Guidance - Longitudinal Performance and Growth Targets
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Agenda Item Type: |
Action Item
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Attachments:
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Subject: |
8.i. Nutrition Services Report
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Agenda Item Type: |
Action Item
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Attachments:
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Subject: |
9. Board Reports
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Agenda Item Type: |
Action Item
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Subject: |
10. Superintendent's Report
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Agenda Item Type: |
Action Item
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Subject: |
10.a. Policy Update- First Reading
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Agenda Item Type: |
Action Item
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Attachments:
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Subject: |
10.b. Career Tech Charter School Update
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Agenda Item Type: |
Action Item
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Subject: |
10.c. Superintendent Evaluation
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Agenda Item Type: |
Action Item
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Attachments:
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Subject: |
10.d. May Work Session Topics
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Agenda Item Type: |
Action Item
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Subject: |
11. Adoption of the Consent Calendar
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Agenda Item Type: |
Action Item
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Description:
(Consent Calendar agenda items are designated by the Board to be adopted in a single motion unless an individual Board member or the Superintendent requests an item be removed for consideration. Action on matters of a routine matter is addressed in one motion to conserve time for other deliberation by the Board.)
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Subject: |
11.a. Minutes of the Board
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Agenda Item Type: |
Action Item
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Subject: |
11.b. Human Resources
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Agenda Item Type: |
Action Item
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Subject: |
11.b.1. Personnel Action
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Agenda Item Type: |
Action Item
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Description:
Regular personnel action requiring Board approval.
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Attachments:
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Subject: |
11.b.2. Administrator & Directors Contracts
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Agenda Item Type: |
Action Item
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Subject: |
12. Items of Information & Discussion
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Agenda Item Type: |
Action Item
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Description:
(Discussion Items are presented for the Board’s consideration, discussion and questions. Discussion Items will be considered for Decision at a subsequent meeting. Information items are for information only.)
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Subject: |
12.a. Human Resources
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Agenda Item Type: |
Action Item
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Subject: |
12.a.1. Annual Reduction In Force (RIF) Information
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Agenda Item Type: |
Action Item
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Description:
Due to program changes at schools, a layoff of personnel may be necessary. The school board will declare the need for a layoff of personnel for next school year, directing staff to do all possible to minimize the effects to our students and staff. When there is such a need, this declaration is specified in the agreement with LCEA (teachers' union) and begins other timelines/processes for both employee associations.
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Subject: |
12.b. Facilities & Maintenance/Transportation/Food Services
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Agenda Item Type: |
Action Item
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Subject: |
12.b.1. Transportation Contract Renewal Draft
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Agenda Item Type: |
Action Item
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Description:
The current contract for transportation services with First Student, Inc is set to expire June 30, 2023.
The attached draft renewal contract through June 30, 2024 represents a 5% increase over the current year's amount. The increase is based on contract terms stating that the annual increase will be adjusted on July 1 at the start of each new contract year based on the US Dept of Labor BLS CPI-W (US City Average for Urban Wage Earners and Clerical Workers Index) for November to November of the prior contract year. The CPI-W value for November 2021 to November 2022 was 7.12%. Per the contract, if the average change is greater than a 5% increase, then the adjustment shall not exceed 5%. Staff recommend approval of this contract renewal amendment. |
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Attachments:
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Subject: |
12.b.2. Custodial Contract Renewal
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Agenda Item Type: |
Action Item
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Description:
The current contract for custodial services with Sodexo America, LLC is set to expire June 30, 2023.
The attached draft renewal contract adds 2.0 FTE and represents a 6.06% increase over the current year's amount. The increase is based on contract terms stating that the annual increase will be based on the BLS CPI-W (Urban Wage Earners and Clerical Workers Index) for November to November of the prior contract year. That CPI value was 7.12%. The contract requires that if the CPI-W is over 5%, the total increase will be 5% plus 1/2 of the additional increase. Staff recommend approval of this renewal contract amendement. |
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Attachments:
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Subject: |
12.b.3. Sodexo Food Services Contract
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Agenda Item Type: |
Action Item
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Subject: |
12.b.4. Holly Farm Update
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Agenda Item Type: |
Action Item
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Attachments:
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Subject: |
12.c. Board
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Agenda Item Type: |
Action Item
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Subject: |
12.c.1. Draft 2023-2024 Board Meeting Calendar
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Agenda Item Type: |
Action Item
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Attachments:
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Subject: |
12.c.2. Public Comment (This time is reserved for general public comment to the Board)
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Agenda Item Type: |
Action Item
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Subject: |
12.d. Other
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Agenda Item Type: |
Action Item
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Subject: |
12.d.1. Reminders/Announcements
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Agenda Item Type: |
Action Item
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Description:
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Subject: |
12.e. Adjournment
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Agenda Item Type: |
Action Item
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