Projector: October 16, 2024 at 9:00 AM - Standing Committee Meetings

Meeting Agenda

I. Call to Order

Committee meetings are scheduled to start at approximately 9:00 A.M. and shall follow each other consecutively. Because any member of the Board may attend and participate in any committee meeting, committee meetings are posted as meetings of the full Board.

II. Roll Call

III. Prayer

IV. Open Forum

V. Conflict of Interest

VI. Chairman's Comments

VII. Administration and Finance Committee
Presenters: Regent James M. Benham & Mr. John Pittman, Interim Chief Financial Officer/Vice President of Business & Administration

VII.A. Request Approval to Negotiate and Execute the Purchase of a Motor Coach Bus (56 Passengers)
Action Requested: Approval

VII.B. Request Approval Purchase Blanket Automobile, Directors & Officers, Employers Legal Liability, & Crime Insurance
Action Requested: Approval

VII.C. Request Approval to Renew Microsoft Corporation Products
Action Requested: Approval

VII.D. Request to Contract with TouchNet Information Inc. for Credit Card Processing Services
Action Requested: Approval

VII.E. Request Approval to Negotiate and Execute Contracts for Master Lease Agreements
Action Requested: Approval

VII.F. Request Approval for Executive Search Firm Services
Action Requested: Approval

VII.G. Request Approval to Purchase Four SUVs from the Department of Public Safety
Action Requested: Approval

VII.H. FY25 Operating Budget Amendment
Action Requested: Approval

VII.I. Endowment Performance Update (August 31, 2024)
Action Requested: Information

VIII. Academic Affairs, Research and Student Life Committee
Presenters: Regent Richard A. Johnson & Dr. Carl B. Goodman, Provost/Senior Vice President of Academic Affairs

VIII.A. A Review of Graduate Student Success Rates
Action Requested: Information

IX. Development and Legislative Affairs Committee
Presenters: Regent James M. Benham & Mr. Charlie W. Coleman, Associate Vice President of Development & Alumni Engagement

IX.A. Legislative Appropriations Request Update
Action Requested: Information

X. Personnel and Litigation Committee
Presenters: Regent Caroline Baker Hurley & Mr. Charlie T. Nhan, General Counsel

X.A. Litigation Update will be Presented in Executive Session under item XV.A. on this Agenda
Acton Requested: Information

XI. Physical Facilities Committee
Presenters: Regent Dr. Richard A. Johnson & Mr. John Pittman, Interim Chief Financial Officer/Vice President of Business & Administration

XI.A. Request Approval for Water Treatment Services
Action Requested: Approval

XI.B. Request Approval to Purchase Auditorium-Style Seating in Charles P. Rhinehart Music Auditorium
Action Requested: Approval

XII. Audit & Compliance Committee
Presenters: Regent Marilyn A. Rose, Ms. Darlene Brown, Acting Chief Audit Executive, & Ms. Annette Linders, Compliance Partner

XII.A. Request Approval for FY 2025 Annual Internal Audit Plan
Action Requested: Approval

XIII. Athletics Committee
Presenters: Regent Stephanie D. Nellons-Paige & Dr. Kevin L. Granger, Vice President of Intercollegiate Athletics

XIII.A. No Agenda Items

XIV. Bylaws and Policies (Ad Hoc) Committee
Presenters: Regent Pamela A. Medina & Mr. Charlie T. Nhan, General Counsel

XIV.A. No Agenda Items

XV. Executive Session

XV.A. Texas Government Code - Section 551.071 - Consultation with University Attorneys on any matter in which the duty of the attorneys to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act, including any matter listed on this notice/agenda, pending or contemplated litigation, and proposed settlement agreements.

XV.B. Texas Government Code - Section 551.072 - Deliberations concerning Purchase, Lease or Value of Real Property.

XV.C. Texas Government Code - Section 551.073 - Deliberations about Negotiated Contracts for Prospective Gifts or Donations.

XV.D. Texas Government Code - Section 551.074 - Personnel Matters: Deliberations Concerning the Appointments, Employment, Compensation, Duties, Responsibilities, Evaluations and/or Dismissal of Personnel (including but not limited to the Regents, President, General Officers, and Executive Management Employees) and as appropriate, any matter listed on this Agenda under the Personnel & Litigation Committee.

XVI. Reconvene in Open Session to Consider Actions on Executive Session Items as Necessary

XVII. Adjourn

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	October 16, 2024 at 9:00 AM - Standing Committee Meetings
Subject:	I. Call to Order Committee meetings are scheduled to start at approximately 9:00 A.M. and shall follow each other consecutively. Because any member of the Board may attend and participate in any committee meeting, committee meetings are posted as meetings of the full Board.
Subject:	II. Roll Call
Subject:	III. Prayer
Presenter:	Bishop James Dixon II
Subject:	IV. Open Forum
Subject:	V. Conflict of Interest
Subject:	VI. Chairman's Comments
Subject:	VII. Administration and Finance Committee Presenters: Regent James M. Benham & Mr. John Pittman, Interim Chief Financial Officer/Vice President of Business & Administration
Subject:	VII.A. Request Approval to Negotiate and Execute the Purchase of a Motor Coach Bus (56 Passengers) Action Requested: Approval
Attachments: AF-1 AF-1
Subject:	VII.B. Request Approval Purchase Blanket Automobile, Directors & Officers, Employers Legal Liability, & Crime Insurance Action Requested: Approval
Attachments: AF-2 AF-2
Subject:	VII.C. Request Approval to Renew Microsoft Corporation Products Action Requested: Approval
Attachments: AF-3 AF-3
Subject:	VII.D. Request to Contract with TouchNet Information Inc. for Credit Card Processing Services Action Requested: Approval
Subject:	VII.E. Request Approval to Negotiate and Execute Contracts for Master Lease Agreements Action Requested: Approval
Attachments: AF-5 AF-5
Subject:	VII.F. Request Approval for Executive Search Firm Services Action Requested: Approval
Attachments: AF-6 AF-6
Subject:	VII.G. Request Approval to Purchase Four SUVs from the Department of Public Safety Action Requested: Approval
Attachments: AF-7 AF-7
Subject:	VII.H. FY25 Operating Budget Amendment Action Requested: Approval
Attachments: AF-8 AF-8 AF-8a AF-8a
Subject:	VII.I. Endowment Performance Update (August 31, 2024) Action Requested: Information
Attachments: AF-9 AF-9 AF-9a AF-9a AF-9b AF-9b
Subject:	VIII. Academic Affairs, Research and Student Life Committee Presenters: Regent Richard A. Johnson & Dr. Carl B. Goodman, Provost/Senior Vice President of Academic Affairs
Subject:	VIII.A. A Review of Graduate Student Success Rates Action Requested: Information
Attachments: AA-1 AA-1 AA-1a AA-1a
Subject:	IX. Development and Legislative Affairs Committee Presenters: Regent James M. Benham & Mr. Charlie W. Coleman, Associate Vice President of Development & Alumni Engagement
Subject:	IX.A. Legislative Appropriations Request Update Action Requested: Information
Attachments: DL-1 DL-1 DL-1a DL-1a
Subject:	X. Personnel and Litigation Committee Presenters: Regent Caroline Baker Hurley & Mr. Charlie T. Nhan, General Counsel
Subject:	X.A. Litigation Update will be Presented in Executive Session under item XV.A. on this Agenda Acton Requested: Information
Subject:	XI. Physical Facilities Committee Presenters: Regent Dr. Richard A. Johnson & Mr. John Pittman, Interim Chief Financial Officer/Vice President of Business & Administration
Subject:	XI.A. Request Approval for Water Treatment Services Action Requested: Approval
Attachments: PF-1 PF-1
Subject:	XI.B. Request Approval to Purchase Auditorium-Style Seating in Charles P. Rhinehart Music Auditorium Action Requested: Approval
Attachments: PF-2 PF-2
Subject:	XII. Audit & Compliance Committee Presenters: Regent Marilyn A. Rose, Ms. Darlene Brown, Acting Chief Audit Executive, & Ms. Annette Linders, Compliance Partner
Subject:	XII.A. Request Approval for FY 2025 Annual Internal Audit Plan Action Requested: Approval
Attachments: IA-1 IA-1 IA-1a IA-1a
Subject:	XIII. Athletics Committee Presenters: Regent Stephanie D. Nellons-Paige & Dr. Kevin L. Granger, Vice President of Intercollegiate Athletics
Subject:	XIII.A. No Agenda Items
Subject:	XIV. Bylaws and Policies (Ad Hoc) Committee Presenters: Regent Pamela A. Medina & Mr. Charlie T. Nhan, General Counsel
Subject:	XIV.A. No Agenda Items
Subject:	XV. Executive Session
Subject:	XV.A. Texas Government Code - Section 551.071 - Consultation with University Attorneys on any matter in which the duty of the attorneys to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act, including any matter listed on this notice/agenda, pending or contemplated litigation, and proposed settlement agreements.
Subject:	XV.B. Texas Government Code - Section 551.072 - Deliberations concerning Purchase, Lease or Value of Real Property.
Subject:	XV.C. Texas Government Code - Section 551.073 - Deliberations about Negotiated Contracts for Prospective Gifts or Donations.
Subject:	XV.D. Texas Government Code - Section 551.074 - Personnel Matters: Deliberations Concerning the Appointments, Employment, Compensation, Duties, Responsibilities, Evaluations and/or Dismissal of Personnel (including but not limited to the Regents, President, General Officers, and Executive Management Employees) and as appropriate, any matter listed on this Agenda under the Personnel & Litigation Committee.
Subject:	XVI. Reconvene in Open Session to Consider Actions on Executive Session Items as Necessary
Subject:	XVII. Adjourn

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