Meeting Agenda
I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. February 18, 2025 Regular Board of Trustee Meeting Minutes
IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
V. Special Items
V.A. Reports from Board Committees
V.B. Report on Board of Trustees Institute
V.C. Update on Senior Citizens Program - Leigh Ann Collins
VI. Presentations, Awards, and/or President's Report
VI.A. Update on Physical Plant Projects - Mike Feyen
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports
VIII.A.1. February 2025 Monthly Financials
VIII.B. Management Reports
VIII.B.1. Financial Aid Report
VIII.B.2. Testing Report
VIII.C. Reports from College Governance Councils
IX. CONSENT AGENDA
X. Matters Relating to General Administration
XI. Matters Relating to the Office of the Executive Vice President
XI.A. Approve the 2025 - 2026 Academic Calendar (no cost to the institution)
XII. Matters Relating to Academic Affairs
XII.A. Approve Senior Citizens Title III Contract for FY25 (10% of reimbursable units to be covered by fundraisers, donations, other grants)
XIII. Matters Relating to Administrative Services
XIII.A. Approve the recommended increase from Great Western Dining to the student's cafeteria board plan from $14.31 to $14.83 per day beginning with the fall 2025 ($396,000.00 - Auxiliary Fund Budget for 2025 - 2026)
XIII.B. Approve the increase to board fees charged to students living on campus from $1,900.00 a semester to $1,950.00 a semester beginning with the fall of 2025 ($449,900.00 in revenue - Auxiliary Fund Budget for 2025 - 2026)
XIII.C. Approval of Fiscal Year 2025 Budget Adjustments (N/A)
XIII.D. Approve the proposal from Horizon International Group to lift and stabilize the building foundation, to include required exterior and interior repairs ($950,000.00 -- Transfer from the Plant Repair and Replacement Fund)
XIII.E. Information Item
XIII.E.1. Seek sealed proposals from college bookstore companies to manage and distribute class textbooks and study materials to students ($400,000.00 - Unrestricted Operating Budget for 2025 - 2026)
XIV. Matters Relating to Information Technology
XIV.A. Approve Purchase of Ticketing System - TeamDynamix ($76,780 - (to be transferred from the MIS Fund))
XIV.B. Approve Hardware Refresh Cycle Initiative with the Purchase of 500 workstations ($559,210 - (to be transferred from the MIS Fund))
XIV.C. Approve Hardware Purchase from the awarded TRUE Grant ($129,208.85 - money awarded from the TRUE Grant)
XIV.D. Approve the elimination of the IT Functional Analyst position and the creation of the IT Systems Analyst position ($14,211 increase in salary from A-15 to AA-1 from AY 25 budget)
XV. Matters Relating to Personnel
XV.A. Board of Trustees
XV.A.1. Approve contract actions as listed in the attached agenda brief
XV.B. Office of President
XV.B.1. Jonathan Jeter received a change in title/assignment from regular, full-time, Director of the WCJC Foundation, CA-15-13 to regular, full-time, Director of the WCJC Foundation and Advancement, CA-15-13, effective December 1, 2024
XV.C. Office of Executive Vice President
XV.D. Office of Academic Affairs
XV.D.1. Jennifer Boyd employed as regular, full-time instructor of associate degree nursing, FAC-1-30, effective April 1, 2025
XV.E. Office of Administrative Services
XV.F. Office of Information Technology
XVI. END OF CONSENT AGENDA
XVII. Paid Professional Assignments
XVII.A. Information Item:
XVII.A.1. Paid Professional Assignment for Doug Baumgarten, additional duties related to facilities management, March 1, 2025 - April 30, 2025 - $2,400.00
XVIII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XVIII.A. Discuss President Betty McCrohan Employment, including possible Retirement and Mutual Separation Agreement
XVIII.B. Discuss Search Process for Interim President
XIX. Consideration and possible action on items discussed in closed session
XIX.A. Accept Notice of Retirement of President Betty McCrohan and Authorize Board Chair to Negotiate and Execute Mutual Separation Agreement with President Betty McCrohan
XIX.B. Authorize Board Chair to Negotiate and Execute an Agreement with Firm to Assist in Search for Interim President
XX. Discuss Matters Relating to Formal Policy
XXI. Adjourn
Agenda Item Details Reload Your Meeting
Meeting: March 25, 2025 at 6:30 PM - Regular Board Meeting
Subject:
I. Determination of Quorum and Call to Order
Subject:
II. Pledge of Allegiance
Subject:
III. Reading of the Minutes
Subject:
III.A. February 18, 2025 Regular Board of Trustee Meeting Minutes
Attachments:
Subject:
IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
Description:
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act.
Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting.
 
Subject:
V. Special Items
Subject:
V.A. Reports from Board Committees
Subject:
V.B. Report on Board of Trustees Institute
Subject:
V.C. Update on Senior Citizens Program - Leigh Ann Collins
Subject:
VI. Presentations, Awards, and/or President's Report
Subject:
VI.A. Update on Physical Plant Projects - Mike Feyen
Subject:
VII. Student Success
Subject:
VIII. Reports to the Board
Subject:
VIII.A. Financial Reports
Subject:
VIII.A.1. February 2025 Monthly Financials
Attachments:
Subject:
VIII.B. Management Reports
Subject:
VIII.B.1. Financial Aid Report
Attachments:
Subject:
VIII.B.2. Testing Report
Attachments:
Subject:
VIII.C. Reports from College Governance Councils
Subject:
IX. CONSENT AGENDA
Description:

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

Subject:
X. Matters Relating to General Administration
Subject:
XI. Matters Relating to the Office of the Executive Vice President
Subject:
XI.A. Approve the 2025 - 2026 Academic Calendar (no cost to the institution)
Attachments:
Subject:
XII. Matters Relating to Academic Affairs
Subject:
XII.A. Approve Senior Citizens Title III Contract for FY25 (10% of reimbursable units to be covered by fundraisers, donations, other grants)
Attachments:
Subject:
XIII. Matters Relating to Administrative Services
Subject:
XIII.A. Approve the recommended increase from Great Western Dining to the student's cafeteria board plan from $14.31 to $14.83 per day beginning with the fall 2025 ($396,000.00 - Auxiliary Fund Budget for 2025 - 2026)
Attachments:
Subject:
XIII.B. Approve the increase to board fees charged to students living on campus from $1,900.00 a semester to $1,950.00 a semester beginning with the fall of 2025 ($449,900.00 in revenue - Auxiliary Fund Budget for 2025 - 2026)
Attachments:
Subject:
XIII.C. Approval of Fiscal Year 2025 Budget Adjustments (N/A)
Attachments:
Subject:
XIII.D. Approve the proposal from Horizon International Group to lift and stabilize the building foundation, to include required exterior and interior repairs ($950,000.00 -- Transfer from the Plant Repair and Replacement Fund)
Attachments:
Subject:
XIII.E. Information Item
Subject:
XIII.E.1. Seek sealed proposals from college bookstore companies to manage and distribute class textbooks and study materials to students ($400,000.00 - Unrestricted Operating Budget for 2025 - 2026)
Attachments:
Subject:
XIV. Matters Relating to Information Technology
Subject:
XIV.A. Approve Purchase of Ticketing System - TeamDynamix ($76,780 - (to be transferred from the MIS Fund))
Attachments:
Subject:
XIV.B. Approve Hardware Refresh Cycle Initiative with the Purchase of 500 workstations ($559,210 - (to be transferred from the MIS Fund))
Attachments:
Subject:
XIV.C. Approve Hardware Purchase from the awarded TRUE Grant ($129,208.85 - money awarded from the TRUE Grant)
Attachments:
Subject:
XIV.D. Approve the elimination of the IT Functional Analyst position and the creation of the IT Systems Analyst position ($14,211 increase in salary from A-15 to AA-1 from AY 25 budget)
Attachments:
Subject:
XV. Matters Relating to Personnel
Subject:
XV.A. Board of Trustees
Subject:
XV.A.1. Approve contract actions as listed in the attached agenda brief
Attachments:
Subject:
XV.B. Office of President
Subject:
XV.B.1. Jonathan Jeter received a change in title/assignment from regular, full-time, Director of the WCJC Foundation, CA-15-13 to regular, full-time, Director of the WCJC Foundation and Advancement, CA-15-13, effective December 1, 2024
Attachments:
Subject:
XV.C. Office of Executive Vice President
Subject:
XV.D. Office of Academic Affairs
Subject:
XV.D.1. Jennifer Boyd employed as regular, full-time instructor of associate degree nursing, FAC-1-30, effective April 1, 2025
Attachments:
Subject:
XV.E. Office of Administrative Services
Subject:
XV.F. Office of Information Technology
Subject:
XVI. END OF CONSENT AGENDA
Subject:
XVII. Paid Professional Assignments
Subject:
XVII.A. Information Item:
Subject:
XVII.A.1. Paid Professional Assignment for Doug Baumgarten, additional duties related to facilities management, March 1, 2025 - April 30, 2025 - $2,400.00
Attachments:
Subject:
XVIII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
Subject:
XVIII.A. Discuss President Betty McCrohan Employment, including possible Retirement and Mutual Separation Agreement
Subject:
XVIII.B. Discuss Search Process for Interim President
Subject:
XIX. Consideration and possible action on items discussed in closed session
Subject:
XIX.A. Accept Notice of Retirement of President Betty McCrohan and Authorize Board Chair to Negotiate and Execute Mutual Separation Agreement with President Betty McCrohan
Subject:
XIX.B. Authorize Board Chair to Negotiate and Execute an Agreement with Firm to Assist in Search for Interim President
Subject:
XX. Discuss Matters Relating to Formal Policy
Subject:
XXI. Adjourn

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