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Meeting Agenda
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I. Determination of Quorum and Call to Order
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II. Pledge of Allegiance
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III. Reading of the Minutes
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III.A. Regular Board of Trustee meeting minutes from March 28, 2023
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IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
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V. Special Items
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V.A. Reports from Board Committees
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VI. Presentations, Awards, and/or President's Report
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VI.A. Update on Legislation
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VI.B. Update on Physical Plant Projects - Bryce Kocian
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VI.C. Update on Budget Development - Bryce Kocian
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VII. Student Success
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VIII. Reports to the Board
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VIII.A. Financial Reports
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VIII.A.1. March 2023 Monthly Financial Report
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VIII.B. Management Reports
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VIII.B.1. Financial Aid Report
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VIII.B.2. Testing Report
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VIII.C. Reports from College Governance Councils
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VIII.C.1. February 7, 2023 Faculty Council Minutes
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VIII.C.2. March 7, 2023 Faculty Council Minutes
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IX. CONSENT AGENDA
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X. Matters Relating to General Administration
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X.A. Approve additional support services with the RDW Group (iFactory) for the website redesign project to include Writing Support Built into Omni CMS and the Development of Training Videos ($70,500.00 - Plant MIS Fund)
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XI. Matters Relating to Academic Affairs
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XI.A. Reinstate the Platinum Planner Tracking fees for EMT Classes and Increase fees for AEMT/Paramedic classes, effective for fall 2023 courses (No cost; offset by student course fee)
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XI.B. Approve Reorganization & Consolidation of Learning Centers and Computer Labs (about $23,870.00, dependent on hirees' experience; $0 if transfer from Disability Services savings)
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XII. Matters Relating to Administrative Services
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XII.A. Recommend to Approve the Consent and Joinder for Lower Colorado River Authority (LCRA) Electric Line Easement ($0.00)
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XII.B. Approve the recommended increase from Great Western Dining to the student's cafeteria board plan from $12.76 to $13.83 per day beginning with the Fall of 2023 ($370,000.00 in revenue - Auxiliary Fund Budget for 2023-2024)
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XII.C. Approve the increase to board fees charged to students living on campus from $1,700.00 a semester to $1,800.00 a semester beginning with the fall of 2023 ($380,000.00 in revenue - Auxiliary Fund Budget for 2023-2024)
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XII.D. Accept the proposal from RDI Mechanical to replace the compressors on the air conditioning units for the Ballroom Area of the Pioneer Student Center ($23,730.16 - Transfer from the Plant Repair and Replacement Fund)
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XII.E. Approve the upgrade for Business Office Accounting Clerk III position (Position upgrade cost range $12,309.00 - $18,975.00 less reduction of part-time position of $8,750.00. Net cost of $3,559.00 - $10,225.00 from the Current Unrestricted Operating Budget)
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XII.F. Approve the proposal submitted by Brazos Commercial Roofing for the roof recovering on the Pioneer Student Center ($578,294.00 - transfer from the Plant Repair and Replacement Fund)
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XIII. Matters Relating to Strategy, Enrollment Management and Technology
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XIII.A. Notify the Board of Trustees that WCJC has been awarded funding from the Johnson Foundation for Allied Health equipment totaling $511,000.00
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XIII.B. Approve a $10.00 Surcharge for Third-Party Enrollment and Degree Verification Requests through the National Student Clearinghouse ($15,000.00 additional revenue per year; no cost to the institution or to WCJC students)
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XIV. Matters Relating to Personnel
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XIV.A. Board of Trustees
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XIV.B. Office of President
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XIV.C. Office of Academic Affairs
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XIV.C.1. Toni Biezugbe employed as regular, full time instructor of associate degree nursing, FAC-1-20, effective August 21, 2023
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XIV.C.2. Gina Grosser employed as regular, full time instructor of vocational nursing, FAC-1-10 effective April 17, 2023
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XIV.C.3. Ashley Villarreal received a change from part time EMS lab assistant to temporary, full time instructor of EMS, FAC-1-2 effective April 3, 2023
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XIV.D. Office of Administrative Services
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XIV.E. Office of Strategy, Enrollment Management and Technology
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XV. END OF CONSENT AGENDA
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XVI. Paid Professional Assignments
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XVI.A. Information Item:
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XVI.A.1. Paid Professional Assignment for Tessa Mathews, Student Functional Support, April 2023 - June 2023 - $3,000.00
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XVI.A.2. Paid Professional Assignment for Doug Baumgarten, Interim Director of Facilities Management, April 2023 to August 2023 - $6,000.00
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XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
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XVII.A. Discuss goals and priorities of the College President
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XVII.B. Discussion of Real Estate
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XVIII. Consideration and possible action on items discussed in closed session
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XIX. Discuss Matters Relating to Formal Policy
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XX. Adjourn
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Agenda Item Details
Reload Your Meeting
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| Meeting: | April 18, 2023 at 6:30 PM - Regular Board Meeting | |
| Subject: |
I. Determination of Quorum and Call to Order
|
|
| Subject: |
II. Pledge of Allegiance
|
|
| Subject: |
III. Reading of the Minutes
|
|
| Subject: |
III.A. Regular Board of Trustee meeting minutes from March 28, 2023
|
|
|
Attachments:
|
||
| Subject: |
IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
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Description:
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting. |
||
| Subject: |
V. Special Items
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|
| Subject: |
V.A. Reports from Board Committees
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|
| Subject: |
VI. Presentations, Awards, and/or President's Report
|
|
| Subject: |
VI.A. Update on Legislation
|
|
| Subject: |
VI.B. Update on Physical Plant Projects - Bryce Kocian
|
|
| Subject: |
VI.C. Update on Budget Development - Bryce Kocian
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|
| Subject: |
VII. Student Success
|
|
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Attachments:
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||
| Subject: |
VIII. Reports to the Board
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| Subject: |
VIII.A. Financial Reports
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| Subject: |
VIII.A.1. March 2023 Monthly Financial Report
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Attachments:
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||
| Subject: |
VIII.B. Management Reports
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| Subject: |
VIII.B.1. Financial Aid Report
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Attachments:
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| Subject: |
VIII.B.2. Testing Report
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Attachments:
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| Subject: |
VIII.C. Reports from College Governance Councils
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| Subject: |
VIII.C.1. February 7, 2023 Faculty Council Minutes
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Attachments:
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| Subject: |
VIII.C.2. March 7, 2023 Faculty Council Minutes
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Attachments:
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| Subject: |
IX. CONSENT AGENDA
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Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
||
| Subject: |
X. Matters Relating to General Administration
|
|
| Subject: |
X.A. Approve additional support services with the RDW Group (iFactory) for the website redesign project to include Writing Support Built into Omni CMS and the Development of Training Videos ($70,500.00 - Plant MIS Fund)
|
|
|
Attachments:
|
||
| Subject: |
XI. Matters Relating to Academic Affairs
|
|
| Subject: |
XI.A. Reinstate the Platinum Planner Tracking fees for EMT Classes and Increase fees for AEMT/Paramedic classes, effective for fall 2023 courses (No cost; offset by student course fee)
|
|
|
Attachments:
|
||
| Subject: |
XI.B. Approve Reorganization & Consolidation of Learning Centers and Computer Labs (about $23,870.00, dependent on hirees' experience; $0 if transfer from Disability Services savings)
|
|
|
Attachments:
|
||
| Subject: |
XII. Matters Relating to Administrative Services
|
|
| Subject: |
XII.A. Recommend to Approve the Consent and Joinder for Lower Colorado River Authority (LCRA) Electric Line Easement ($0.00)
|
|
|
Attachments:
|
||
| Subject: |
XII.B. Approve the recommended increase from Great Western Dining to the student's cafeteria board plan from $12.76 to $13.83 per day beginning with the Fall of 2023 ($370,000.00 in revenue - Auxiliary Fund Budget for 2023-2024)
|
|
|
Attachments:
|
||
| Subject: |
XII.C. Approve the increase to board fees charged to students living on campus from $1,700.00 a semester to $1,800.00 a semester beginning with the fall of 2023 ($380,000.00 in revenue - Auxiliary Fund Budget for 2023-2024)
|
|
|
Attachments:
|
||
| Subject: |
XII.D. Accept the proposal from RDI Mechanical to replace the compressors on the air conditioning units for the Ballroom Area of the Pioneer Student Center ($23,730.16 - Transfer from the Plant Repair and Replacement Fund)
|
|
|
Attachments:
|
||
| Subject: |
XII.E. Approve the upgrade for Business Office Accounting Clerk III position (Position upgrade cost range $12,309.00 - $18,975.00 less reduction of part-time position of $8,750.00. Net cost of $3,559.00 - $10,225.00 from the Current Unrestricted Operating Budget)
|
|
|
Attachments:
|
||
| Subject: |
XII.F. Approve the proposal submitted by Brazos Commercial Roofing for the roof recovering on the Pioneer Student Center ($578,294.00 - transfer from the Plant Repair and Replacement Fund)
|
|
|
Attachments:
|
||
| Subject: |
XIII. Matters Relating to Strategy, Enrollment Management and Technology
|
|
| Subject: |
XIII.A. Notify the Board of Trustees that WCJC has been awarded funding from the Johnson Foundation for Allied Health equipment totaling $511,000.00
|
|
|
Attachments:
|
||
| Subject: |
XIII.B. Approve a $10.00 Surcharge for Third-Party Enrollment and Degree Verification Requests through the National Student Clearinghouse ($15,000.00 additional revenue per year; no cost to the institution or to WCJC students)
|
|
|
Attachments:
|
||
| Subject: |
XIV. Matters Relating to Personnel
|
|
| Subject: |
XIV.A. Board of Trustees
|
|
| Subject: |
XIV.B. Office of President
|
|
| Subject: |
XIV.C. Office of Academic Affairs
|
|
| Subject: |
XIV.C.1. Toni Biezugbe employed as regular, full time instructor of associate degree nursing, FAC-1-20, effective August 21, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.2. Gina Grosser employed as regular, full time instructor of vocational nursing, FAC-1-10 effective April 17, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.C.3. Ashley Villarreal received a change from part time EMS lab assistant to temporary, full time instructor of EMS, FAC-1-2 effective April 3, 2023
|
|
|
Attachments:
|
||
| Subject: |
XIV.D. Office of Administrative Services
|
|
| Subject: |
XIV.E. Office of Strategy, Enrollment Management and Technology
|
|
| Subject: |
XV. END OF CONSENT AGENDA
|
|
| Subject: |
XVI. Paid Professional Assignments
|
|
| Subject: |
XVI.A. Information Item:
|
|
| Subject: |
XVI.A.1. Paid Professional Assignment for Tessa Mathews, Student Functional Support, April 2023 - June 2023 - $3,000.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.2. Paid Professional Assignment for Doug Baumgarten, Interim Director of Facilities Management, April 2023 to August 2023 - $6,000.00
|
|
|
Attachments:
|
||
| Subject: |
XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
|
|
| Subject: |
XVII.A. Discuss goals and priorities of the College President
|
|
| Subject: |
XVII.B. Discussion of Real Estate
|
|
| Subject: |
XVIII. Consideration and possible action on items discussed in closed session
|
|
| Subject: |
XIX. Discuss Matters Relating to Formal Policy
|
|
| Subject: |
XX. Adjourn
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|
