Meeting Agenda
I. CALL TO ORDER
II. ROLL CALL
III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTES 19.85 (1) (a) (c) (e) (f) and (g)
III.A. Review Minutes of November 10, 2025 Meeting
III.B. Update and Consideration of Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
III.C. Review Individual Administrator, Teacher, Co-Curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
IV. RETURN TO OPEN SESSION
V. BOARD DEVELOPMENT WORKSHOP
V.A. Great on Their Behalf by AJ Crabill book study
VI. APPROVAL OF MINUTES
VII. APPROVAL OF AGENDA AND ADDITIONS
VIII. PUBLIC COMMENTS
IX. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
IX.A. Student Reports
IX.A.1. Student Council Report
IX.A.2. Warrior Spotlight
IX.B. Teacher Update
IX.C. Board Reports/Action Items
IX.C.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
IX.C.1.a. Board Self Evaluation tool from School Perceptions & summary questions. 
IX.C.2. Spring Board Election
IX.C.2.a. Notice of School Board Election
IX.C.2.b. Notification of Non-Candidacy
X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
X.A. Curriculum Committee
X.A.1. Review the minutes from the November 24, 2025 meeting.
X.A.2. Course Proposals - Action Item
X.B. Co-Curricular Committee
X.B.1. Review the minutes of the December 2, 2025 Co-Curricular Committee meeting.
X.B.2. Review and Consider Club/Org Requests -Action Item
X.B.2.a. Asian Student Club
X.B.2.b. Animal Welfare Protection Society (AWPS)
X.B.2.c. Interact Club
X.B.2.d. Letters of Love Club
X.B.2.e. Performance Club
X.B.2.f. Sports Statistics Club
X.B.2.g. The Writing Club
X.C. Facility Committee Meeting
X.C.1. Review minutes from the December 1, 2025 Facility Committee Meeting.
X.C.2. Approval of Capital Maintenance Projects - Action Items
X.D. Budget Committee
X.D.1. Review Minutes from December 1, 2025 Meeting
X.D.2. 2026-2027 Budget Planning
X.D.2.a. Timeline
X.D.2.b. 2026-2027 4K Contract Approval — Action Items
XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
XI.A.  Administrative Update from the Director of Student Services and the Director of Special Education. 
XI.B. Summary of the report card data from the Directors of Curriculum
XI.C. Employee Wellness Clinic Performance Update from the Director of Human Resources
XI.D. Announcements
XII. CONSENT AGENDA
XII.A. Approval of Checks
XII.B. Finance
XII.B.1. Monthly Finance Reports
XII.B.2. District Census Report
XII.C. Consideration of Contracts for the Wisconsin Youth Company
XII.D. Consideration of DoJ Office of School Safety Annual Safety Plan.
XII.E. School Facility Safety Assessment review (every 3 years)
XII.F. Consideration of Foreign Exchange Student 2nd semester 2025-2026 school year
XII.G. Consideration of Renewal Request for Gymnastics and Girls Hockey Co-op
XII.H. Safety Drill Logs
XII.I. Gifts and Field Trips
XII.I.1. Gifts
XII.I.1.a. Donation toward the Yvonne Ziegler Scholarship = $150.00
XII.I.2. Field Trips
XII.I.2.a. Varsity Baseball Trip - March 26-27, 2026 Kansas City Mo.
XII.I.2.b. Girls Soccer -Iowa, May 1-2, 2026
XII.I.2.c. High School Spain Trip June 2027
XII.J. Approve Individual Teacher, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
XIII. BOARD BUSINESS
XIII.A. Legislative Update
XIV. FUTURE AGENDAS AND MEETINGS
XIV.A. Agenda Items for Next Meeting
XIV.B. Special Meeting -
XIV.C. Budget Committee
XIV.D. Co-Curricular Committee
XIV.E. Curriculum Committee 
XIV.F. DEI Committee
XIV.G. Facility Committee
XIV.H. Human Resources Committee
XIV.I. Policy Committee
XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
XVI. RETURN TO OPEN SESSION
XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
XVIII. ADJOURN
Agenda Item Details Reload Your Meeting
Meeting: December 8, 2025 at 6:00 PM - Regular Meeting
Subject:
I. CALL TO ORDER
Subject:
II. ROLL CALL
Subject:
III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTES 19.85 (1) (a) (c) (e) (f) and (g)
Subject:
III.A. Review Minutes of November 10, 2025 Meeting
Subject:
III.B. Update and Consideration of Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
Subject:
III.C. Review Individual Administrator, Teacher, Co-Curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
Subject:
IV. RETURN TO OPEN SESSION
Subject:
V. BOARD DEVELOPMENT WORKSHOP
Description:
The Board Development agenda item is meant to provide the Board with the opportunity to discuss Board Operations. 
Subject:
V.A. Great on Their Behalf by AJ Crabill book study
Description:
 Board, please be prepared to discuss one statement or item from chapters 11 & 12. 
Subject:
VI. APPROVAL OF MINUTES
Description:
Review and consider the open meeting minutes for the November 10, 2025, the curriculum presentation meeting for November 17, 2025, and the special meeting on November 24, 2025.
Attachments:
Subject:
VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
Subject:
VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any school district related items. A copy of Board Policy 187 -- Public Participation at Board Meetings is enclosed for your reference. Individuals making a public comment should include their name, address and relationship with the school district.  Each individual will be allowed 3 minutes to comment.  The Board will allow 30 minutes for public comments.
Attachments:
Subject:
IX. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
Subject:
IX.A. Student Reports
Subject:
IX.A.1. Student Council Report
Description:
Abigail Anderson and Alena Wagoner are the student representatives from the high school and will be present to report to the Board on what is occurring at the high school.
Subject:
IX.A.2. Warrior Spotlight
Description:
A brief update will be shared by the High School Mandarin Language Stars.
Attachments:
Subject:
IX.B. Teacher Update
Description:
Members of the WTA will give a teaching staff update
Subject:
IX.C. Board Reports/Action Items
Subject:
IX.C.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section is reserved for any comments from members of the board on meetings they attended or other informational items.
Subject:
IX.C.1.a. Board Self Evaluation tool from School Perceptions & summary questions. 
Subject:
IX.C.2. Spring Board Election
Subject:
IX.C.2.a. Notice of School Board Election
Description:
Attached is the Notice of the April 7, 2026 School Board Election.  Dawn Heinrichs (Village of Waunakee), and Joan Ensign (Town of Westport, Cities of Middleton and Madison) seats are on the ballot this spring. 
Attachments:
Subject:
IX.C.2.b. Notification of Non-Candidacy
Description:
Attached is the Notification of Non-Candidacy should an incumbent choose not to run for reelection this spring.  The deadline for an incumbent to file the non-candidacy form is December 27, 2024 at 5:00 p.m.
Attachments:
Subject:
X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
Subject:
X.A. Curriculum Committee
Subject:
X.A.1. Review the minutes from the November 24, 2025 meeting.
Attachments:
Subject:
X.A.2. Course Proposals - Action Item
Description:
Tim Schell will be available to answer any questions regarding the new course proposals requests.  The Curriculum Committee is recommending that the full board approve these proposals as presented. 
Attachments:
Subject:
X.B. Co-Curricular Committee
Subject:
X.B.1. Review the minutes of the December 2, 2025 Co-Curricular Committee meeting.
Attachments:
Subject:
X.B.2. Review and Consider Club/Org Requests -Action Item
Description:
New club/org requests are required by October 31st.  They are then reviewed by the Co-Curricular Committee and then brought to the full board.
Subject:
X.B.2.a. Asian Student Club
Subject:
X.B.2.b. Animal Welfare Protection Society (AWPS)
Subject:
X.B.2.c. Interact Club
Subject:
X.B.2.d. Letters of Love Club
Subject:
X.B.2.e. Performance Club
Subject:
X.B.2.f. Sports Statistics Club
Subject:
X.B.2.g. The Writing Club
Subject:
X.C. Facility Committee Meeting
Subject:
X.C.1. Review minutes from the December 1, 2025 Facility Committee Meeting.
Attachments:
Subject:
X.C.2. Approval of Capital Maintenance Projects - Action Items
Description:
The purpose of this agenda item is to review our standard agenda item for district-wide capital maintenance requests. Attached please find the capital maintenance tracking spreadsheet for November. Administration will review the changes that took place on the maintenance tracking spreadsheet to account for the potential summer 2026 high school campus work. 
Also attached please find capital maintenance requests for December. The facility committee is recommending approval on a 3-0 motion, except for the salt spreader at Arboretum Elementary School. 
Attachments:
Subject:
X.D. Budget Committee
Subject:
X.D.1. Review Minutes from December 1, 2025 Meeting
Attachments:
Subject:
X.D.2. 2026-2027 Budget Planning
Description:
The purpose of this agenda item is to provide a high-level overview of 26-27 budget planning. Attached please find a draft of the 26-27 Budget Planning process. Administration will review the enrollment projections, staffing projections, class size, and a high-level budget projection. Administration will be seeking feedback on the topic of staffing levels and open enrollment options that will need to be approved in January 2026.
Attachments:
Subject:
X.D.2.a. Timeline
Subject:
X.D.2.b. 2026-2027 4K Contract Approval — Action Items
Description:
The purpose of the action item is to request school board approval of the  2026-2027 school year 4K partnership agreement. Attached please find the documents that were presented at the budget committee meeting. Also, attached please find a document that describes the district's investment in 4K beyond the stipend reimbursement for each student in the program. Finally, please find attached a draft cover letter and partnership agreement for your consideration.
The budget committee recommendation is the following:
1. Increase the stipend amount from $3600 to $5000
2. Additional request for 4K open enrollment seats in January 2026
3. Form a 4K task force in preparation for the 27–28 school year 
The attached financial analysis shows the difference between the base scenario and each scenario thereafter.  
Here is the number of 4K open enrolled students who have continued their education in Waunakee:
24-25: 8 continued from 4K out of 28 (28%)
23-24: 20 continued from 4K out of 29 (68%)
22-23: 17 continued from 4K out of 22 (77%)
There are currently 31 open enrolled students in 4K, and capacity could be increased to 81 if Goddard is added and all other sites are filled to capacity. Please note that 4K staffing would need to be adjusted accordingly. 
Also, please find attached the census report shared at the December board meeting. 
Administration has also calculated some additional options in anticipation of the board discussion. Adjusting the per-student amount from a flat dollar amount to a percentage dollar amount is not recommended for 26-27 or 27-28 due to the implementation of the November 2024 operational referendum being added to the per-student cost of the district. Adjustments to the per-student amount based on increases in enrollment would need to average $100 per 20 additional students for a break-even scenario. 
You may review the 4K discussion at the budget committee meeting at this link. 
Attachments:
Subject:
XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
Subject:
XI.A.  Administrative Update from the Director of Student Services and the Director of Special Education. 
Description:
Lisa Jondle and Tiffany Loken will be available to answer any questions from the board regarding their presentations at the Curriculum committee meeting on November 24, 2025. Please watch this presentation at this link.
Subject:
XI.B. Summary of the report card data from the Directors of Curriculum
Attachments:
Subject:
XI.C. Employee Wellness Clinic Performance Update from the Director of Human Resources
Description:
This is an informational item for the Board's review, with no action needed.  Administration meets monthly with Clinic Management, SSM, and Dean by Medica Insurance to review these reports and plan clinic direction.  The prior month's report was reviewed by the District Insurance Committee as well.  Administration will be able to answer any questions Board members may have.
Attachments:
Subject:
XI.D. Announcements
Subject:
XII. CONSENT AGENDA
Subject:
XII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of November 2025. 
Subject:
XII.B. Finance
Subject:
XII.B.1. Monthly Finance Reports
Description:
Attached you will find the Budget Status report as of November 30, 2025 and the Cash Reconciliation report for October 2025.
Attachments:
Subject:
XII.B.2. District Census Report
Attachments:
Subject:
XII.C. Consideration of Contracts for the Wisconsin Youth Company
Description:
The purpose of this agenda item is to request approval of the Wisconsin Youth Company for the summer of 2026. They have requested the use two school buildings (Prairie and Heritage). Administration is recommending approval, including changing the rate from $3,000 to $3,100.
Attachments:
Subject:
XII.D. Consideration of DoJ Office of School Safety Annual Safety Plan.
Description:
Due to the size of the safety plan, it is posted in the Extras section of the agenda for private view only.
Subject:
XII.E. School Facility Safety Assessment review (every 3 years)
Description:
Due to size, the report is attached for private views to the extras section of the agenda.  If you have any questions, please reach out to Dustin Lybeck prior to the meeting.
Subject:
XII.F. Consideration of Foreign Exchange Student 2nd semester 2025-2026 school year
Attachments:
Subject:
XII.G. Consideration of Renewal Request for Gymnastics and Girls Hockey Co-op
Attachments:
Subject:
XII.H. Safety Drill Logs
Attachments:
Subject:
XII.I. Gifts and Field Trips
Subject:
XII.I.1. Gifts
Subject:
XII.I.1.a. Donation toward the Yvonne Ziegler Scholarship = $150.00
Attachments:
Subject:
XII.I.2. Field Trips
Subject:
XII.I.2.a. Varsity Baseball Trip - March 26-27, 2026 Kansas City Mo.
Attachments:
Subject:
XII.I.2.b. Girls Soccer -Iowa, May 1-2, 2026
Attachments:
Subject:
XII.I.2.c. High School Spain Trip June 2027
Attachments:
Subject:
XII.J. Approve Individual Teacher, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
Subject:
XIII. BOARD BUSINESS
Subject:
XIII.A. Legislative Update
Subject:
XIV. FUTURE AGENDAS AND MEETINGS
Subject:
XIV.A. Agenda Items for Next Meeting
Subject:
XIV.B. Special Meeting -
Subject:
XIV.C. Budget Committee
Subject:
XIV.D. Co-Curricular Committee
Subject:
XIV.E. Curriculum Committee 
Subject:
XIV.F. DEI Committee
Subject:
XIV.G. Facility Committee
Subject:
XIV.H. Human Resources Committee
Subject:
XIV.I. Policy Committee
Subject:
XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
Subject:
XVI. RETURN TO OPEN SESSION
Subject:
XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
Subject:
XVIII. ADJOURN

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