Meeting Agenda
I. CALL TO ORDER
II. ROLL CALL
III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTES 19.85 (1) (c), (e), (f) and (g).
III.A. Review Minutes of August 11, 2025 Meeting
III.B. Update and Consideration of Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
III.C. Review of the Superintendent's Evaluation Compilation
III.D. Review Student Discipline/Expulsion/Expungement Recommendation
III.E. Review Individual Administrator, Teacher, Co-Curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
IV. RETURN TO OPEN SESSION
V. BOARD DEVELOPMENT
V.A. Great on Their Behalf by AJ Crabill book study
VI. APPROVAL OF MINUTES FOR THE AUGUST 11, 2025 and AUGUST 18, 2025
VII. APPROVAL OF AGENDA AND ADDITIONS
VIII. PUBLIC COMMENTS
IX. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
IX.A. Student Reports
IX.A.1. Student Council Report
IX.A.2. Warrior Spotlight
IX.B. Teacher/Staff Report
IX.B.1. Staff Report
IX.C. Board Reports/Action Items
IX.C.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
IX.C.2. District Administrator Performance Evaluation (DAPES) Discussion
IX.C.3. Board Coaching  - Ted Neitzke, CESA 6
X. START OF SCHOOL REPORT
XI. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
XI.A. Budget Committee Meeting 
XI.B. Facility Committee Meeting 
XI.B.1. Approval of Capital Maintenance Requests
XI.B.2. Approval of 2026 High School Planning
XII. ADMINISTRATIVE REPORTS/ACTION ITEMS
XII.A. Administrative Recommendations for Consideration from the Board Workshops in February, March, & August, 2025
XII.A.1. Objective #2 Establish long-term budgeting practices to address underfunded or unfunded budget priorities
XII.A.2. Objective #3 Increase reallocation opportunities to meet district priorities as deemed appropriate by the Board of Education
XII.A.3. Objective #4 Implementation of long-range facility planning process, including evaluation of safety best practices and recommended enhancements.
XII.A.4. Allocation of Additional Revenues
XII.A.5. Operational Referendum
XII.A.6. Tax Levy
XII.A.7. High School Planning and Future Capital Referendum
XII.A.8. High School Planning - South Campus (Middle School)
XII.B. Resolution Authorizing Temporary Borrowing in an amount not to Exceed $12,900,000; issuance of tax and revenue anticipation promissory notes and participation in the PMA levy and aid anticipation notes program (Requires roll call vote)
XII.C. Administrative Update from the Elementary and Secondary Curriculum Directors
XII.D. Budget Request to add a full-time Special Ed Paraprofessional for 1:1 Support
XII.E. Announcements/Correspondence 
XII.E.1. WASB Region 12 meeting and Updates
XII.E.2. Waunakee High School 2025-2026 Best High Schools per US News & World Report
XII.E.3. Mona Jean Harley received the WSSWA 2025 School Social Work Career Achievement Award. 
XIII. CONSENT AGENDA
XIII.A. Approval of Checks
XIII.B. Finance
XIII.B.1. Monthly Finance Reports
XIII.B.2. Approval of Fund 21 Accounts
XIII.B.3. Approval of Fund Balance Allocations
XIII.C. Seclusion and Restraint Report
XIII.D. Memorandum of Understanding between WCSD and Psychotherapy Center of Waunakee for Embedded Therapist at WCHS
XIII.E. Gifts and Field Trips
XIII.E.1. Gifts
XIII.E.1.a. Donation of $750 to Warrior Media from Jim and Michelle Dama
XIII.E.1.b. Donation from Meffert Oil Company - Pride Pump Campaign $1000.00
XIII.E.1.c. Donation of $1000.00 for Heritage Special Education from M. Joshua Phillips and Paulina K. Phillips
XIII.E.2. Field Trips
XIII.E.2.a. Waunakee High School Girls Volleyball Tournament — Plainfield, IL Oct. 17-18, 2025
XIII.F. Approve Individual Teacher, Administrator, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
XIV. BOARD BUSINESS
XV. FUTURE AGENDAS AND MEETINGS
XV.A. Agenda Items for Next Meeting
XV.B. Special Meetings - Consider special meetings
XV.C. Budget Committee
XV.D. Co-Curricular Committee
XV.E. Curriculum Committee - Sept. 24, 2025 @ 4:00pm
XV.F. Facility Committee
XV.G. Human Resources Committee
XV.H. Policy Committee
XV.I. DEI Committee
XVI. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
XVII. RETURN TO OPEN SESSION
XVIII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
XIX. ADJOURN
Agenda Item Details Reload Your Meeting
Meeting: September 8, 2025 at 6:00 PM - Regular Meeting
Subject:
I. CALL TO ORDER
Subject:
II. ROLL CALL
Subject:
III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTES 19.85 (1) (c), (e), (f) and (g).
Subject:
III.A. Review Minutes of August 11, 2025 Meeting
Subject:
III.B. Update and Consideration of Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
Subject:
III.C. Review of the Superintendent's Evaluation Compilation
Subject:
III.D. Review Student Discipline/Expulsion/Expungement Recommendation
Subject:
III.E. Review Individual Administrator, Teacher, Co-Curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
Subject:
IV. RETURN TO OPEN SESSION
Subject:
V. BOARD DEVELOPMENT
Subject:
V.A. Great on Their Behalf by AJ Crabill book study
Description:
 Board, please be prepared to discuss one statement or item from chapters 6 & 7 that stood out to you and how it pertains to the good of the order. 
Subject:
VI. APPROVAL OF MINUTES FOR THE AUGUST 11, 2025 and AUGUST 18, 2025
Attachments:
Subject:
VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
Subject:
VIII. PUBLIC COMMENTS
Description:
The Board of Education provides a public listening session for the public to comment on any item related to the governance or management of the WCSD.  A copy of Board Policy 187 - Public Participation at Board Meetings is attached for your reference. Each commenter will be allowed 3 minutes.  An hour will be allowed for this item
Attachments:
Subject:
IX. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
Subject:
IX.A. Student Reports
Subject:
IX.A.1. Student Council Report
Description:
Abigail Anderson and Alena Wagoner are the student representatives from the high school and will be present to report to the Board on what is occurring at the high school.
Subject:
IX.A.2. Warrior Spotlight
Description:
A brief update will be shared by the Prairie Garden Group.
Attachments:
Subject:
IX.B. Teacher/Staff Report
Subject:
IX.B.1. Staff Report
Description:
Members of the WTA will provide an update to the Board from the Teachers.
Subject:
IX.C. Board Reports/Action Items
Subject:
IX.C.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section is reserved for any comments from members of the board on meetings they attended or other informational items.
Subject:
IX.C.2. District Administrator Performance Evaluation (DAPES) Discussion
Subject:
IX.C.3. Board Coaching  - Ted Neitzke, CESA 6
Description:
Ted Neitzke from CESA 6 will introduce and answer questions regarding the Board Coaching Process.
As a reminder, this process will be 3-90 minute in person meetings starting at 5pm/5:30pm.  The cost will be $3,000.
Subject:
X. START OF SCHOOL REPORT
Subject:
XI. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
Subject:
XI.A. Budget Committee Meeting 
Description:
Review the minutes from the 9/4/25 Meeting
Attachments:
Subject:
XI.B. Facility Committee Meeting 
Description:
Review and Consider the 09/04/25 Meeting Minutes
Attachments:
Subject:
XI.B.1. Approval of Capital Maintenance Requests
Description:
The purpose of this agenda item is to request approval of district-wide capital maintenance requests for September. The Facility Committee is recommending approval on a 3-0 motion. The committee did remove the high school fieldhouse basketball equipment from the projects list that was presented at the committee meeting. 
Attachments:
Subject:
XI.B.2. Approval of 2026 High School Planning
Description:
The purpose of this agenda item is to request approval of a civil engineering and traffic study at the high school for the 2026 planning process. Attached please find information that was been previously shared with the facility committee regarding the studies. The purpose of these studies is to provide the safest option for students to travel between the existing high school and middle school buildings. High school administration intends to use the existing middle school for FACE classes, a TBD department, lunchroom, and gym.

The Facility Committee is recommending approval on a 3-0 motion. If approved by the School Board, this study will take place this fall and the results will be presented back to the Board as soon as possible in anticipation of a summer 2026 project. 
Attachments:
Subject:
XII. ADMINISTRATIVE REPORTS/ACTION ITEMS
Subject:
XII.A. Administrative Recommendations for Consideration from the Board Workshops in February, March, & August, 2025
Subject:
XII.A.1. Objective #2 Establish long-term budgeting practices to address underfunded or unfunded budget priorities
Subject:
XII.A.2. Objective #3 Increase reallocation opportunities to meet district priorities as deemed appropriate by the Board of Education
Subject:
XII.A.3. Objective #4 Implementation of long-range facility planning process, including evaluation of safety best practices and recommended enhancements.
Subject:
XII.A.4. Allocation of Additional Revenues
Description:
Allocate additional revenues as indicated in the 3rd draft of the budget.
Subject:
XII.A.5. Operational Referendum
Description:
Ask the community to renew part 3 of the November 2024 referendum after it expires in June 2027 ($2.1 million recurring) and evaluate a longer-term recurring operational referendum cycle to continue being responsive to BoE compensation goals.
Subject:
XII.A.6. Tax Levy
Description:
Reduce the tax levy using fund 49 by utilizing additional project savings and/or restructuring existing debts
Subject:
XII.A.7. High School Planning and Future Capital Referendum
Description:
Continue the High School planning for November 2026 referendum (integrating co-curricular priorities into the planning)
Subject:
XII.A.8. High School Planning - South Campus (Middle School)
Description:
Prioritize the use of the Waunakee Middle School (1001 South St.), as determined by the High School Administration in September 2026. This includes the Safety/Communication/Traffic enhancements with consideration of moving rental programs to the 1001 South St. building.
Subject:
XII.B. Resolution Authorizing Temporary Borrowing in an amount not to Exceed $12,900,000; issuance of tax and revenue anticipation promissory notes and participation in the PMA levy and aid anticipation notes program (Requires roll call vote)
Description:
The purpose of this agenda item is to request school board approval of the parameters resolution for our cash flow borrowing process for the 2025-2026 school year. Attached please find the parameters resolution that administration is recommending for approval.

The resolution provides the parameters for moving forward with a cash flow borrowing process. Our district completes an annual cash flow borrowing process to account for the differences between the receipt of revenues and the payment of expenses. Waunakee will be joining 7 other districts that are in the same borrowing situation. Joining together with other districts improves the bidding process and sharing of costs. Administration is recommending approval. 
Attachments:
Subject:
XII.C. Administrative Update from the Elementary and Secondary Curriculum Directors
Attachments:
Subject:
XII.D. Budget Request to add a full-time Special Ed Paraprofessional for 1:1 Support
Description:
Tiffany Loken will be available to answer any questions regarding this request.
Attachments:
Subject:
XII.E. Announcements/Correspondence 
Subject:
XII.E.1. WASB Region 12 meeting and Updates
Description:
Attached please find information from WASB on upcoming dates as well as the Fall Regional meetings.  If you are interested in attending the Regional Meeting for region 12 on Sept. 30th, please let Rebecca know no later than Sept. 19th.  
Attachments:
Subject:
XII.E.2. Waunakee High School 2025-2026 Best High Schools per US News & World Report
Attachments:
Subject:
XII.E.3. Mona Jean Harley received the WSSWA 2025 School Social Work Career Achievement Award. 
Subject:
XIII. CONSENT AGENDA
Subject:
XIII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of August.
Subject:
XIII.B. Finance
Subject:
XIII.B.1. Monthly Finance Reports
Description:
Attached you will find the Budget Status report as of August 31, 2025 and the Cash Reconciliation report for July. This will be the final report for 24-25 as the audit process has been completed. 
Attachments:
Subject:
XIII.B.2. Approval of Fund 21 Accounts
Description:
The purpose of this agenda item is to request approval of Fund 21 student activity accounts. I have attached a report from the district financial system listing the student activity accounts by building, along with the ending account balance on June 30, 2025. The School Board policy on student activity accounts requires an annual School Board review and approval of student activity accounts. Student activity accounts by School Board policy are managed by Building Principals/Administrators.

NOTE: The School Board policy on this topic is a Fund 60 Student Activity Account policy. Fund 60 accounts were closed in the 19-20 fiscal year and moved to Fund 21 per new national accounting requirements. We are continuing the practice of bringing these accounts forward to the School Board even though it is not required by policy for Fund 21.

These accounts are typically used by student organizations for fundraising for activities above and beyond what the district budget is able to support. Student activity account equity balances carry over from one fiscal year to another. I would like to point out that student activity equity accounts with a positive balance are reflected with a negative sign (in red), as student activity equity accounts are balance sheet accounts on the district financial system. A positive balance actually indicates a negative account balance. Negative account balances are allowed by policy under certain circumstances. 

As of the end of August, many of the clubs/organizations/departments have corrected their negative accounts. These are shown in the 2025-26 school year.
Attachments:
Subject:
XIII.B.3. Approval of Fund Balance Allocations
Description:
The purpose of this agenda item is to request School Board approval of the fund balance allocations. Please recall that during the month of June, the School Board approved fund balance classifications to comply with national accounting standards. Attached please find the Annual Meeting Treasurer's Report, an all Funds fund balance report and a fund balance report detailing the accounting of the Fund 10 937900 and 938900 fund balance accounts.

The final 24-25 Fund 10 fund balance is $7,481,180.57  or 10.5% of the 25-26 Fund 10 expenditure budget approved in July by the School Board. The 10.5% compares to a number of 11% in 24-25. The Board policy on fund balance has a statement of working towards maintaining a balance of 10-15%.

The 24-25 fiscal year was the seventh year when funds were set aside for the replacement of the turf field for Warrior Stadium, and the fifth year when funds were set aside for the replacement of the turf field for Warrior Pitch. You can see the balance in the 937900 fund balance account. Please recall that School Board policy allows buildings/departments to carry over funds from one fiscal year to the next. You can see the balances in the 938900 fund balance account.
Attachments:
Subject:
XIII.C. Seclusion and Restraint Report
Description:
Attached please find the Seclusion and Restraint Report that the administration is required to report to the Board on an annual basis.  Tiffany Loken will be present at Monday's meeting to answer any questions related to this report/data.
Attachments:
Subject:
XIII.D. Memorandum of Understanding between WCSD and Psychotherapy Center of Waunakee for Embedded Therapist at WCHS
Description:
This is specific to the addition of an embedded therapist at the HS for the 25-26 school year. The language of the MOU has been reviewed and approved by our legal counsel.
Attachments:
Subject:
XIII.E. Gifts and Field Trips
Subject:
XIII.E.1. Gifts
Subject:
XIII.E.1.a. Donation of $750 to Warrior Media from Jim and Michelle Dama
Attachments:
Subject:
XIII.E.1.b. Donation from Meffert Oil Company - Pride Pump Campaign $1000.00
Attachments:
Subject:
XIII.E.1.c. Donation of $1000.00 for Heritage Special Education from M. Joshua Phillips and Paulina K. Phillips
Attachments:
Subject:
XIII.E.2. Field Trips
Subject:
XIII.E.2.a. Waunakee High School Girls Volleyball Tournament — Plainfield, IL Oct. 17-18, 2025
Attachments:
Subject:
XIII.F. Approve Individual Teacher, Administrator, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
Subject:
XIV. BOARD BUSINESS
Subject:
XV. FUTURE AGENDAS AND MEETINGS
Attachments:
Subject:
XV.A. Agenda Items for Next Meeting
Subject:
XV.B. Special Meetings - Consider special meetings
Description:
The board needs to consider upcoming special meetings.
Tax Levy Meeting — October 30, 2025
Fall Curriculum Presentation Meeting — 
Spring Curriculum Presentation Meeting — February 23, 2026
Subject:
XV.C. Budget Committee
Subject:
XV.D. Co-Curricular Committee
Subject:
XV.E. Curriculum Committee - Sept. 24, 2025 @ 4:00pm
Subject:
XV.F. Facility Committee
Subject:
XV.G. Human Resources Committee
Subject:
XV.H. Policy Committee
Subject:
XV.I. DEI Committee
Subject:
XVI. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
Subject:
XVII. RETURN TO OPEN SESSION
Subject:
XVIII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
Subject:
XIX. ADJOURN

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