Meeting Agenda
I. CALL TO ORDER
II. ROLL CALL
III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTES 19.85 (1)(c), (e), (f), AND (g)
III.A. Review Minutes of July 14, 2025 Meeting
III.B. Update and Consideration of Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
III.C. Review Individual Administrator, Teacher, Co-Curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
III.D. Review 2025-2026 Department Chairs, Building Coordinators and New Teacher Advisors
III.E. Review/Discuss Process and timeline for Superintendent Evaluation
IV. RETURN TO OPEN SESSION
V. BOARD DEVELOPMENT WORKSHOP
V.A. Great on Their Behalf by AJ Crabill book study
VI. APPROVAL OF MINUTES
VII. APPROVAL OF AGENDA AND ADDITIONS
VIII. PUBLIC COMMENTS
IX. DISTRICT ADMINISTRATOR PERFORMANCE EVALUATION SYSTEM (DAPES)
X. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
X.A. Board Reports/Action Items
X.A.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
X.A.2. District Administrator Evaluation 
XI. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
XI.A. Policy Committee Meeting 
XI.A.1. Review August 8, 2025 Policy Committee Meeting Minutes
XI.A.2. Therapy Pet Policy
XII. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
XII.A. Administrative Reports/Action Items
XII.A.1. Resolution to Establish a District Expulsion Hearing Officer
XII.A.2. Appoint District Expulsion Hearing Officer for 2025-2026
XII.A.3. Appoint Medical Advisor for 2025-2026
XII.A.4. Alternative Site Para-Professional Wages
XII.A.5. Consideration of Special Education Positions
XII.A.6. Update from the Director of Facilities
XII.A.7. Announcements/Correspondence
XIII. CONSENT AGENDA
XIII.A. Approval of Checks
XIII.B. Finance
XIII.B.1. Monthly Finance Reports
XIII.C. 2025 Annual Meeting Agenda  - August 25, 2025 @ 7:00PM, 905 Bethel Circle
XIII.D. Consideration Cash Flow Borrowing Process
XIII.E. Consideration of FORMATA Fundraising for the 2025-2026 school year.
XIII.F. Gifts & Student Trips
XIII.F.1. Gifts
XIII.F.2. Student Trips
XIII.G. Approve Individual Administrator, Administrative Support, Teacher, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
XIII.H. Consideration of 2025-2026 Department Chairs, Building Coordinators and Staff Development Representatives
XIV. BOARD BUSINESS
XV. FUTURE AGENDAS AND MEETINGS
XV.A. Agenda Items for Next Meeting
XV.B. Special Meeting
XV.C. Budget Committee
XV.D. Co-Curricular Committee
XV.E. Curriculum Committee
XV.F. Facility Committee
XV.G. Human Resources Committee
XV.H. Policy Committee
XV.I. DEI Committee
XVI. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
XVII. RETURN TO OPEN SESSION
XVIII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
XIX. ADJOURN
Agenda Item Details Reload Your Meeting
Meeting: August 11, 2025 at 6:00 PM - Regular Meeting
Subject:
I. CALL TO ORDER
Subject:
II. ROLL CALL
Subject:
III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTES 19.85 (1)(c), (e), (f), AND (g)
Subject:
III.A. Review Minutes of July 14, 2025 Meeting
Subject:
III.B. Update and Consideration of Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
Subject:
III.C. Review Individual Administrator, Teacher, Co-Curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
Subject:
III.D. Review 2025-2026 Department Chairs, Building Coordinators and New Teacher Advisors
Description:
These advisory positions are included in the co-curricular report.
Subject:
III.E. Review/Discuss Process and timeline for Superintendent Evaluation
Subject:
IV. RETURN TO OPEN SESSION
Subject:
V. BOARD DEVELOPMENT WORKSHOP
Subject:
V.A. Great on Their Behalf by AJ Crabill book study
Description:
Chapter 4 & 5 will be discussed.  Board, please be prepared to discuss one statement or item from chapter 4 & 5 that stood out to you and how it pertains to the good of the order. 
Subject:
VI. APPROVAL OF MINUTES
Description:
Review the minutes for the July 14, 2025 regular meeting
Attachments:
Subject:
VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
Subject:
VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of  30 minutes.  .  Emailed comments will be shared and reviewed by all the board members but will not be read out loud.
Attachments:
Subject:
IX. DISTRICT ADMINISTRATOR PERFORMANCE EVALUATION SYSTEM (DAPES)
Description:
Tim Kachur from CESA 6 will introduce and answer questions regarding the District Administrator Performance Evaluation Sytem (DAPES).
Attachments:
Subject:
X. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
Subject:
X.A. Board Reports/Action Items
Subject:
X.A.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section of the agenda is reserved for any comments from members of the board on meetings they attended over the last month or other informational items.
Subject:
X.A.2. District Administrator Evaluation 
Description:
The Board will take action on plans for the District Administrator Evaluation.
Subject:
XI. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
Subject:
XI.A. Policy Committee Meeting 
Subject:
XI.A.1. Review August 8, 2025 Policy Committee Meeting Minutes
Attachments:
Subject:
XI.A.2. Therapy Pet Policy
Description:
Administration will be available to answer any questions regarding this proposed policy.  The Policy Committee is recommending that the full board consider this policy on a motion 3-0.  
Attachments:
Subject:
XII. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
Subject:
XII.A. Administrative Reports/Action Items
Subject:
XII.A.1. Resolution to Establish a District Expulsion Hearing Officer
Description:
Be it resolved that the Board of Education for the Waunakee Community School District hereby authorizes the appointment of an independent hearing officer for the 2025-2026 school year to determine pupil expulsion from the school under State Statute 119.25 Expulsion of Pupils. Sub (2). This must be a roll call vote.
Subject:
XII.A.2. Appoint District Expulsion Hearing Officer for 2025-2026
Description:
The administration is recommending that we continue with Jon Anderson of Husch Blackwell Law Firm as the expulsion hearing officer for the 2025-2026 school year.  Attorney Anderson has served the district well through these services and is very timely and thorough in his review and reporting of findings.  
Attachments:
Subject:
XII.A.3. Appoint Medical Advisor for 2025-2026
Description:
Attached is a memo from Lisa Jondle, Director of Student Services, to continue to work with Dr. William Ranum from the Waunakee Clinic as the District's Medical Advisor.
Attachments:
Subject:
XII.A.4. Alternative Site Para-Professional Wages
Description:
Administration will be available to introduce and answer any questions regarding this request.
Attachments:
Subject:
XII.A.5. Consideration of Special Education Positions
Description:
Tiffany Loken will present the following:
1 full-time speech/language position
1 full-time special education teacher (PES)
3 additional special education para-educator postions.
Attachments:
Subject:
XII.A.6. Update from the Director of Facilities
Attachments:
Subject:
XII.A.7. Announcements/Correspondence
Description:
Attached please find information from WASB on upcoming dates as well as the Fall Regional meetings.  If you are interested in attending the Regional Meeting for region 12 on Sept. 30th, please let Rebecca know no later than Sept. 19th.  
Attachments:
Subject:
XIII. CONSENT AGENDA
Subject:
XIII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of July.
Subject:
XIII.B. Finance
Subject:
XIII.B.1. Monthly Finance Reports
Description:
Attached you will find the 2024-2025 Budget Status report as of June 30th, 2025 (2) and the Cash Reconciliation report for June 2025.
Attachments:
Subject:
XIII.C. 2025 Annual Meeting Agenda  - August 25, 2025 @ 7:00PM, 905 Bethel Circle
Description:
Attached please find a draft of the 2025 Annual Meeting Agenda. The administration is requesting approval of this agenda as the final preparations are taking place. 
Attachments:
Subject:
XIII.D. Consideration Cash Flow Borrowing Process
Description:
The purpose of this agenda item is to request School Board approval for a cash flow borrowing process. The administration utilizes the financial advisor PMA to conduct the annual cash flow borrowing process.This year we will participate in a PMA cash flow borrowing pool that includes other school districts in the same borrowing situation as Waunakee.

Here is the process for cash flow borrowing with PMA:
  • An approximate $12.5 to $15 million dollar loan is taken out in September
  • The loan is bank qualified, which decreases interest costs
  • The financial professional seeks bids on the borrowing
  • The legal opinion is provided by Quarles and Brady
  • The borrowing is not rated
  • The issuance cost of the borrowing includes financial advisor fees, and the legal fees
Administration is requesting approval to move forward with the 2025-26 cash flow borrowing process.
Subject:
XIII.E. Consideration of FORMATA Fundraising for the 2025-2026 school year.
Description:
The Waunakee Family Organization for Music and Theatere Arts is requesting their annual fundraisers via Classmunity.  The amount they are requesting to raise requires Board of Education approval.  Attached please find the Classmunity entry for their 2025-2026 fundraising efforts
Subject:
XIII.F. Gifts & Student Trips
Subject:
XIII.F.1. Gifts
Subject:
XIII.F.2. Student Trips
Subject:
XIII.G. Approve Individual Administrator, Administrative Support, Teacher, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
Subject:
XIII.H. Consideration of 2025-2026 Department Chairs, Building Coordinators and Staff Development Representatives
Description:
These advisory positions are included on the co-curricular staff  report.
Subject:
XIV. BOARD BUSINESS
Subject:
XV. FUTURE AGENDAS AND MEETINGS
Attachments:
Subject:
XV.A. Agenda Items for Next Meeting
Subject:
XV.B. Special Meeting
Subject:
XV.C. Budget Committee
Subject:
XV.D. Co-Curricular Committee
Subject:
XV.E. Curriculum Committee
Subject:
XV.F. Facility Committee
Subject:
XV.G. Human Resources Committee
Subject:
XV.H. Policy Committee
Subject:
XV.I. DEI Committee
Subject:
XVI. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
Subject:
XVII. RETURN TO OPEN SESSION
Subject:
XVIII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
Subject:
XIX. ADJOURN

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