Meeting Agenda
1. Call to Order of Committee of the Whole at 4:30 p.m.
2. Roll Call:  (Board Members, Cabinet Members)
3. Pledge of Allegiance 
4. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
5. Approve Introductory Meeting Minutes by consensus for September 3, 2025
6. Note:  Comments from the Community (Limited to three (3) minutes for each comment).  
7. EQUITY:  (Approximately 60 minutes)
Administrator:  Jason Blume, Assistant Superintendent for Communications & Community Relations
7.A. Roll Call:  Evelyn Meeks, Jason Blume, Terrell Yarbrough, Pam Cook,
Union: Elana-Schelling-Tufte/designee
E Team members: 
Loves Park
Machesney,
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School
7.B. Meeting Minutes Consensus: Sept. 3, 2025
7.C. Goal Statements
7.D. Public Comments (if any)
7.E. Discussion Items
7.E.1. Staff-Student Relationships 
7.F. New Business
7.F.1. Other Items
7.G. Announcements and Updates
7.G.1. Next Meeting Date: November 12, 2025
7.G.2. Equity Monthly Themes
7.H. Adjourn
8. EDUCATION: (60 minutes or as needed)
Administrator:  Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
8.A. Roll Call:   Diane McKinney, Diana Johnson, Michelle Erb, Terrell Yarbrough, Pam Cook, Becky Logan, Jake Hubert, Shannon Rice, Ana Luisa Dominguez, Union:  Elana Schelling-Tufte/designee
Members:
Loves Park
Machesney
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School
8.B. Meeting Minutes Consensus: Sept. 3, 2025
8.C. Public Comments (if any)
8.D. Agenda Items
8.D.1. K-8 Fall Benchmark iReady Scores
 
8.D.2. Social Studies & Science Courses at HMS
8.E. Adjourn
9. POLICY:  (Approximately 60 minutes)
Administrator: Dr.Terrell Yarbrough, Superintendent
9.A. Roll Call:  Michael Sterling, Rebecca Carlson, Terrell Yarbrough, Pam Cook, Josh Aurand, Jason Blume,  Shelley Wagner, Michelle Erb, Heidi Lange, Jeremy Bois/designee, Jerry Harris/designee, Union/designee
9.B. Meeting Minutes Consensus: Sept. 3, 2025
9.C. Public Comments (if any)
9.D. Agenda Items
9.D.1. Policy 8:20AP
9.E. Adjourn
10. BUSINESS :  (60 minutes or as needed)
Administrator:  Josh Aurand, Assistant Superintendent for Business & Operations
10.A. Roll Call:  Kurt Thompson, Aaron McKnight, Josh Aurand, Terrell Yarbrough, Shannon Thompson, Michelle Erb, Union/designee
10.B. Meeting Minutes Consensus: Sept. 3, 2025
10.C. Public Comments (if any)
10.D. Agenda Items
10.D.1. Recommendation to accept July and August 2025 Treasurer's Report 
10.D.2. Recommendation to approve an Independent Contractor Agreement with Jannice Bubnack to provide tutoring services for students who attend Rockford Lutheran School for the FY26 school year for a total of $4,590.00, paid with ESEA Title I Funds.
10.D.3. Recommendation to approve an agreement with Thayer Energy Solutions to update exterior lighting at Ralston Elementary for a cost of $3,241.01.
10.D.4. Recommendation to approve agreement for Skyward Qmlativ Student Information System Migration for a total cost of $9,758.00.
10.D.5. Recommendation to approve the estimated annual 2025 Tax Levy.
10.D.6. Discussion of Professional Legal Services 
10.D.7. Other
10.E. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: October 8, 2025 at 4:30 PM - Committee of the Whole
Subject:
1. Call to Order of Committee of the Whole at 4:30 p.m.
Subject:
2. Roll Call:  (Board Members, Cabinet Members)
Subject:
3. Pledge of Allegiance 
Subject:
4. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
Subject:
5. Approve Introductory Meeting Minutes by consensus for September 3, 2025
Attachments:
Subject:
6. Note:  Comments from the Community (Limited to three (3) minutes for each comment).  
Subject:
7. EQUITY:  (Approximately 60 minutes)
Administrator:  Jason Blume, Assistant Superintendent for Communications & Community Relations
Subject:
7.A. Roll Call:  Evelyn Meeks, Jason Blume, Terrell Yarbrough, Pam Cook,
Union: Elana-Schelling-Tufte/designee
E Team members: 
Loves Park
Machesney,
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School
Subject:
7.B. Meeting Minutes Consensus: Sept. 3, 2025
Attachments:
Subject:
7.C. Goal Statements
Subject:
7.D. Public Comments (if any)
Subject:
7.E. Discussion Items
Subject:
7.E.1. Staff-Student Relationships 
Attachments:
Subject:
7.F. New Business
Subject:
7.F.1. Other Items
Subject:
7.G. Announcements and Updates
Subject:
7.G.1. Next Meeting Date: November 12, 2025
Subject:
7.G.2. Equity Monthly Themes
Subject:
7.H. Adjourn
Subject:
8. EDUCATION: (60 minutes or as needed)
Administrator:  Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
Subject:
8.A. Roll Call:   Diane McKinney, Diana Johnson, Michelle Erb, Terrell Yarbrough, Pam Cook, Becky Logan, Jake Hubert, Shannon Rice, Ana Luisa Dominguez, Union:  Elana Schelling-Tufte/designee
Members:
Loves Park
Machesney
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School
Subject:
8.B. Meeting Minutes Consensus: Sept. 3, 2025
Attachments:
Subject:
8.C. Public Comments (if any)
Subject:
8.D. Agenda Items
Subject:
8.D.1. K-8 Fall Benchmark iReady Scores
 
Attachments:
Subject:
8.D.2. Social Studies & Science Courses at HMS
Subject:
8.E. Adjourn
Subject:
9. POLICY:  (Approximately 60 minutes)
Administrator: Dr.Terrell Yarbrough, Superintendent
Subject:
9.A. Roll Call:  Michael Sterling, Rebecca Carlson, Terrell Yarbrough, Pam Cook, Josh Aurand, Jason Blume,  Shelley Wagner, Michelle Erb, Heidi Lange, Jeremy Bois/designee, Jerry Harris/designee, Union/designee
Subject:
9.B. Meeting Minutes Consensus: Sept. 3, 2025
Attachments:
Subject:
9.C. Public Comments (if any)
Subject:
9.D. Agenda Items
Subject:
9.D.1. Policy 8:20AP
Attachments:
Subject:
9.E. Adjourn
Subject:
10. BUSINESS :  (60 minutes or as needed)
Administrator:  Josh Aurand, Assistant Superintendent for Business & Operations
Subject:
10.A. Roll Call:  Kurt Thompson, Aaron McKnight, Josh Aurand, Terrell Yarbrough, Shannon Thompson, Michelle Erb, Union/designee
Subject:
10.B. Meeting Minutes Consensus: Sept. 3, 2025
Attachments:
Subject:
10.C. Public Comments (if any)
Subject:
10.D. Agenda Items
Subject:
10.D.1. Recommendation to accept July and August 2025 Treasurer's Report 
Attachments:
Subject:
10.D.2. Recommendation to approve an Independent Contractor Agreement with Jannice Bubnack to provide tutoring services for students who attend Rockford Lutheran School for the FY26 school year for a total of $4,590.00, paid with ESEA Title I Funds.
Attachments:
Subject:
10.D.3. Recommendation to approve an agreement with Thayer Energy Solutions to update exterior lighting at Ralston Elementary for a cost of $3,241.01.
Attachments:
Subject:
10.D.4. Recommendation to approve agreement for Skyward Qmlativ Student Information System Migration for a total cost of $9,758.00.
Attachments:
Subject:
10.D.5. Recommendation to approve the estimated annual 2025 Tax Levy.
Subject:
10.D.6. Discussion of Professional Legal Services 
Subject:
10.D.7. Other
Subject:
10.E. Adjournment

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