Meeting Agenda
1. Call to Order of Committee of the Whole at 4:30 p.m.
2. Roll Call:  (Board Members, Cabinet Members)
3. Pledge of Allegiance 
4. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
5. Approve Introductory Meeting Minutes for May14, 2025 by consensus
6. Note:  Comments from the Community (Limited to three (3) minutes for each comment).  
7. EQUITY:  (Approximately 60 minutes)
Administrator:  Jason Blume, Assistant Superintendent for Communications & Community Relations
7.A. Roll Call:  Evelyn Meeks, Jason Blume, Terrell Yarbrough, Kris Arduino,
Union: Elana-Schelling-Tufte/designee
E Team members: 
Loves Park
Machesney,
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School
7.B. Meeting Minutes Consensus for May 14, 2025
7.C. Goal Statements
7.D. Public Comments (if any)
7.E. Discussion Items
7.E.1. 2025-2026 Themes
7.F. New Business
7.F.1. Other Items
7.G. Announcements and Updates
7.G.1. Next Meeting Date: July 9, 2025
7.H. Adjourn
8. EDUCATION: (60 minutes or as needed)
Administrator:  Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
8.A. Roll Call:  Diana Johnson, Diane McKinney, Michelle Erb, Terrell Yarbrough, Kris Arduino, Becky Logan, Jake Hubert, Shannon Rice, Ana Luisa Dominguez, Union:  Elana Schelling-Tufte/designee
Members:
Loves Park
Machesney
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School
8.B. Meeting Minutes Consensus for May 14, 2025
8.C. Public Comments (if any)
8.D. Agenda Items
8.D.1. School Improvement Plans
8.D.2. Academic Data - 3rd Benchmark
8.D.3. Behavior Data - 2nd Semester - 3rd Trimester
8.E. Adjourn
9. POLICY:  (Approximately 60 minutes)
Administrator:  Terrell Yarbrough, Superintendent
9.A. Roll Call:  Michael Sterling, Rebecca Carlson, Terrell Yarbrough, Kris Arduino, Josh Aurand, Jason Blume,  Shelley Wagner, Michelle Erb, Heidi Lange, Jeremy Bois/designee, Jerry Harris/designee, Union/designee
9.B. Meeting Minutes Consensus for May 14, 2025
9.C. Public Comments (if any)
9.D. Agenda Items
9.D.1. Policy Chart
9.E. Adjourn
10. BUSINESS :  (60 minutes or as needed)
Administrator:  Josh Aurand, Assistant Superintendent for Business & Operations
10.A. Roll Call:  Kurt Thompson, Aaron McKnight, Josh Aurand, Terrell Yarbrough, Pam Cook, Michelle Erb, Union/designee
10.B. Meeting Minutes Consensus for May 14, 2025
10.C. Public Comments (if any)
10.D. Agenda Items
10.D.1. Recommendation to accept April 2025 Treasurer's Report
10.D.2. Recommendation to renew bus washing agreement with Jarrod's Power Washing for the FY26 school year at a cost of $21.00 per vehicle 
10.D.3. Recommendation to approve a three-year renewal agreement with Finalsite to help support our district communication systems
10.D.4. Recommendation to approve a one (1) year contract renewal with Vertiv Corporation for $6,535, paid with technology budget
10.D.5. Recommendation to approve to submit a School Violence Prevention Program (SVPP) Grant application to the US Department of Justice Office of Community Oriented Policing Services (COPs)
10.D.6. Recommendation to approve a Resolution transferring $650,000 from the Educational Fund to the Operations & Maintenance Fund and $200,000 from the Educational Fund to the Transportation Fund
10.D.7. Recommendation to approve an Independent Contractor Agreement with Speech Horizons, Inc. to provide private and parochial speech and language services for $100.00 per hour for 37 weeks at 24 hours per week for the FY26 school year at a total cost of $88,800, funded by the IDEA Flow Through Part B Grant and Pre-K IDEA  Grant
10.D.8. Recommendation to approve an Independent Contractor Agreement with Soy Bilingual Therapy LLC to provide Speech & Language testing and evaluation reports for 2025-26 school year at $1,000 per K-2 grade students and $1,400 per 3-12+ grade students, paid with IDEA Flow Through Part B and IDEA Pre-K
10.D.9. Recommendation to approve an Independent Contractor Agreement with Christina Gouchenour to provide bilingual psychological evaluations for the 2025-26 school year at a cost of $900 per bilingual academic assessment per student and $1,100 per bilingual academic and cognitive assessment per student, paid with IDEA Flow Through Part B and IDEA Pre-K
10.D.10. Recommendation to approve a contract renewal with Sunbelt Staffing, (VocoVision) for one (1) for school psychologist services of 37.5 hours per week for 38 weeks at a total cost of $152,247 for the FY26 school year, funded by the IDEA Flow Through Part B Grant 
10.D.11. Recommendation to approve a five (5) year agreement with BSN Rewards Program for the purchase and supply of athletic apparel and equipment
10.D.12.  Recommendation to Approve Resolution Designating Interest Earnings in Fiscal Year 2024-2025 and Prior Years for Fiscal Year 2025-2026
10.D.13. Discussion of bus tariffs 
10.D.14. Other
10.E. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: June 11, 2025 at 4:30 PM - Committee of the Whole
Subject:
1. Call to Order of Committee of the Whole at 4:30 p.m.
Subject:
2. Roll Call:  (Board Members, Cabinet Members)
Subject:
3. Pledge of Allegiance 
Subject:
4. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
Subject:
5. Approve Introductory Meeting Minutes for May14, 2025 by consensus
Attachments:
Subject:
6. Note:  Comments from the Community (Limited to three (3) minutes for each comment).  
Subject:
7. EQUITY:  (Approximately 60 minutes)
Administrator:  Jason Blume, Assistant Superintendent for Communications & Community Relations
Subject:
7.A. Roll Call:  Evelyn Meeks, Jason Blume, Terrell Yarbrough, Kris Arduino,
Union: Elana-Schelling-Tufte/designee
E Team members: 
Loves Park
Machesney,
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School
Subject:
7.B. Meeting Minutes Consensus for May 14, 2025
Attachments:
Subject:
7.C. Goal Statements
Subject:
7.D. Public Comments (if any)
Subject:
7.E. Discussion Items
Subject:
7.E.1. 2025-2026 Themes
Subject:
7.F. New Business
Subject:
7.F.1. Other Items
Subject:
7.G. Announcements and Updates
Subject:
7.G.1. Next Meeting Date: July 9, 2025
Subject:
7.H. Adjourn
Subject:
8. EDUCATION: (60 minutes or as needed)
Administrator:  Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
Subject:
8.A. Roll Call:  Diana Johnson, Diane McKinney, Michelle Erb, Terrell Yarbrough, Kris Arduino, Becky Logan, Jake Hubert, Shannon Rice, Ana Luisa Dominguez, Union:  Elana Schelling-Tufte/designee
Members:
Loves Park
Machesney
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School
Subject:
8.B. Meeting Minutes Consensus for May 14, 2025
Attachments:
Subject:
8.C. Public Comments (if any)
Subject:
8.D. Agenda Items
Subject:
8.D.1. School Improvement Plans
Attachments:
Subject:
8.D.2. Academic Data - 3rd Benchmark
Subject:
8.D.3. Behavior Data - 2nd Semester - 3rd Trimester
Subject:
8.E. Adjourn
Subject:
9. POLICY:  (Approximately 60 minutes)
Administrator:  Terrell Yarbrough, Superintendent
Subject:
9.A. Roll Call:  Michael Sterling, Rebecca Carlson, Terrell Yarbrough, Kris Arduino, Josh Aurand, Jason Blume,  Shelley Wagner, Michelle Erb, Heidi Lange, Jeremy Bois/designee, Jerry Harris/designee, Union/designee
Subject:
9.B. Meeting Minutes Consensus for May 14, 2025
Attachments:
Subject:
9.C. Public Comments (if any)
Subject:
9.D. Agenda Items
Subject:
9.D.1. Policy Chart
Attachments:
Subject:
9.E. Adjourn
Subject:
10. BUSINESS :  (60 minutes or as needed)
Administrator:  Josh Aurand, Assistant Superintendent for Business & Operations
Subject:
10.A. Roll Call:  Kurt Thompson, Aaron McKnight, Josh Aurand, Terrell Yarbrough, Pam Cook, Michelle Erb, Union/designee
Subject:
10.B. Meeting Minutes Consensus for May 14, 2025
Attachments:
Subject:
10.C. Public Comments (if any)
Subject:
10.D. Agenda Items
Subject:
10.D.1. Recommendation to accept April 2025 Treasurer's Report
Attachments:
Subject:
10.D.2. Recommendation to renew bus washing agreement with Jarrod's Power Washing for the FY26 school year at a cost of $21.00 per vehicle 
Attachments:
Subject:
10.D.3. Recommendation to approve a three-year renewal agreement with Finalsite to help support our district communication systems
Attachments:
Subject:
10.D.4. Recommendation to approve a one (1) year contract renewal with Vertiv Corporation for $6,535, paid with technology budget
Attachments:
Subject:
10.D.5. Recommendation to approve to submit a School Violence Prevention Program (SVPP) Grant application to the US Department of Justice Office of Community Oriented Policing Services (COPs)
Subject:
10.D.6. Recommendation to approve a Resolution transferring $650,000 from the Educational Fund to the Operations & Maintenance Fund and $200,000 from the Educational Fund to the Transportation Fund
Attachments:
Subject:
10.D.7. Recommendation to approve an Independent Contractor Agreement with Speech Horizons, Inc. to provide private and parochial speech and language services for $100.00 per hour for 37 weeks at 24 hours per week for the FY26 school year at a total cost of $88,800, funded by the IDEA Flow Through Part B Grant and Pre-K IDEA  Grant
Attachments:
Subject:
10.D.8. Recommendation to approve an Independent Contractor Agreement with Soy Bilingual Therapy LLC to provide Speech & Language testing and evaluation reports for 2025-26 school year at $1,000 per K-2 grade students and $1,400 per 3-12+ grade students, paid with IDEA Flow Through Part B and IDEA Pre-K
Attachments:
Subject:
10.D.9. Recommendation to approve an Independent Contractor Agreement with Christina Gouchenour to provide bilingual psychological evaluations for the 2025-26 school year at a cost of $900 per bilingual academic assessment per student and $1,100 per bilingual academic and cognitive assessment per student, paid with IDEA Flow Through Part B and IDEA Pre-K
Attachments:
Subject:
10.D.10. Recommendation to approve a contract renewal with Sunbelt Staffing, (VocoVision) for one (1) for school psychologist services of 37.5 hours per week for 38 weeks at a total cost of $152,247 for the FY26 school year, funded by the IDEA Flow Through Part B Grant 
Attachments:
Subject:
10.D.11. Recommendation to approve a five (5) year agreement with BSN Rewards Program for the purchase and supply of athletic apparel and equipment
Subject:
10.D.12.  Recommendation to Approve Resolution Designating Interest Earnings in Fiscal Year 2024-2025 and Prior Years for Fiscal Year 2025-2026
Attachments:
Subject:
10.D.13. Discussion of bus tariffs 
Subject:
10.D.14. Other
Subject:
10.E. Adjournment

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