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Meeting Agenda
1. Call to Order of Regular Board meeting at 6:00 p.m.
2. Roll Call
3. Pledge of Allegiance:
4. Approval of Agenda
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
6. Approval of Board Meeting Minutes:  Regular & Closed Minutes of June 13, 2022
7. Awards and Recognitions
Brenda Estrada, Golden Apple Scholarship Recipient
Patty Read, ISBE Teacher of the Year Meritorious Service Awardee
8. Comments from the Community
9. Approval of Bills
9.A. Payables Summary
9.B. Voided Checks
9.C. Payroll Voucher(s)
9.D. Accounts Payable Warrants
10. Communications and Committee Reports
10.A. Michael Sterling, President
10.A.1. Next Regular Board Meeting:  August 8, 2022 @ 6:00 p.m.
10.B. Jill Berogan, Vice President
10.B.1. Next Policy Committee Meeting:  August 15, 2022 @ 6:00 p.m.
10.B.2. Recommendation to approve Second Reading of Policy Updates from May 16, 2022 First Readings
10.B.3. Recommendation to approve First Reading of Policy Recommendations from June 27, 2022 Policy Committee
10.C. Evelyn Meeks, Secretary
10.C.1. Next Equity & Social Justice Meeting:  September 22, 2022 @ 4:30 p.m.
10.D. Kurt Thompson, Board member
10.D.1. Next Business Services Committee meeting:  August 3, 3022 @ 6:00 p.m.
10.E. Larry D. Smith, Board member
10.E.1. Next Education Committee meeting:  August 30, 2022 @ 6:00 p.m.
10.F. Sue Berogan, Board member
10.G. Sharon Ranieri, Board Member
11. Administrative Reports
11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
11.A.1. Recommendation to approve Student Travel Requests:
11.A.2. Education Committee Report
11.B. Josh Aurand, Chief School Business Official
11.B.1. Recommendation to approve Resolution Declaring Surplus Property:
11.B.2. Recommendation to approve Facility Requests:
11.B.3. Recommendation to accept May, 2022 Treasurer's Report
11.B.4. Recommendation to approve an agreement with STEMscopes for a one (1) year subscription at a total cost of $16,344 paid with District Textbook Budget
11.B.5. Recommendation to approve an agreement with Vista Higher Learning for a one (1) year printed and digital subscription at a cost of $4,598.30 paid with District Textbook Budget
11.B.6. Recommendation to approve agreement with Istation for literacy development in Spanish for the HoLA Program, funded by Title II & IV for a cost of $5,800
11.B.7. Recommendation to approve the purchase of Your Voice by Satchel Pulse at a cost of $13,550, to expand communication needs on the District's website, paid with ESSER II funds
11.B.8. Recommendation to approve an agreement with Honest Game for NCAA Academic Eligibility Tracking for students at a cost of $3,500
11.B.9. Recommendation to approve an agreement with Regional Office of Education for two (2) Truancy Interventionists for a cost of $50/hour at 20 hours/per week for 36 weeks per employee paid with District and ESSER II funds
11.B.10. Recommendation to approve Ringland-Johnson as Construction Manager for the construction of a CTE addition and renovation of CTE spaces at Harlem High School, and Rock Cut gymnasium addition with a construction manager fee of $462,425
11.B.11. Recommendation to approve Memorandum of Understanding with DLA Architects to provide gymnasium addition to Rock Cut Elementary
11.B.12. Recommendation to approve Resolution declaring the intention to issue not to exceed $8,500,000 Working Cash Fund Bond for the purpose of increasing the District's Working Cash Fund, and directing that notice of such intention be published in the manner provided by law
11.B.13. Recommendation to approve FY23 Lunch Prices
11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
11.C.1. Recommendation to approve Personnel Agenda & Addendum
11.C.2. Informational only:  Resignations
11.D. Dr. Terrell Yarbrough, Superintendent
11.D.1. Freedom of Information Act (FOIA) Request received on July 5, 2022 from Nicholas Mihelich of Illinois Retired Teachers Association, requesting retired/retiring staff information and the District's request for a five-day extension to July 18, 2022
11.D.2. Freedom of Information Act (FOIA) Request received on July 5, 2022 from Nicholas Mihelich of Illinois Retired Teachers Association, requesting retired/retiring staff information and the District's request for a five-day extension to July 18, 2022
12. Consent Agenda
12.A. Approve Personnel Agenda & Addendum
12.B. Approve Student Travel Request(s)
12.C. Approve Facility Request(s)
13. ACTION ITEMS
13.A. Approve First Reading of Policy Updates from June 27, 2022 Policy Committee Recommendations
13.B. Approve Second Reading of Policy Updates from May 16, 2022 First Readings
13.C. Approve Resolution Declaring Surplus Property
13.D. Approve acceptance of the May, 2022 Treasurer Report
13.E. Approve an agreement with STEMscopes for a one (1) year subscription at a total cost of $16,344 paid with District Textbook Budget
13.F. Approve an agreement with Vista Higher Learning for a one (1) year printed and digital subscription at a cost of $4,598.30 paid with District Textbook Budget
13.G. Approve agreement with Istation for literacy development in Spanish for the HoLA Program, funded by Title II & IV at a cost of $5,800
13.H. Approve the purchase of Your Voice by Satchel Pulse at a cost of $13,550, to expand communication needs on the District's website, paid with ESSER II funds
13.I. Approve an agreement with Honest Game for NCAA Academic Eligibility Tracking for students at a cost of $3,500
13.J. Approve an agreement with Regional Office of Education for two (2) Truancy Interventionists for a cost of $50/hour at 20 hours/per week for 36 weeks per employee, paid with District and ESSER II funds
13.K. Approve Ringland-Johnson as Construction Manager for the construction of a CTE addition and renovation of CTE spaces at Harlem High School, and Rock Cut gymnasium addition with a construction manager fee of $462,425
13.L. Approve Memorandum of Understanding with DLA Architects to provide gymnasium addition to Rock Cut Elementary
13.M. Approve Resolution declaring the intention to issue not to exceed $8,500,000 Working Cash Fund Bond for the purpose of increasing the District's Working Cash fund, and directing that notice of such intention be published in the manner provided by law
13.N. Approve FY23 Lunch Prices
14. Announcements and Discussion:  
15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
16. ACTION ITEMS AFTER CLOSED SESSION
17. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: July 11, 2022 at 6:00 PM - Regular Board Meeting Agenda Revised
Subject:
1. Call to Order of Regular Board meeting at 6:00 p.m.
Subject:
2. Roll Call
Subject:
3. Pledge of Allegiance:
Subject:
4. Approval of Agenda
Subject:
5. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
Subject:
6. Approval of Board Meeting Minutes:  Regular & Closed Minutes of June 13, 2022
Attachments:
Subject:
7. Awards and Recognitions
Brenda Estrada, Golden Apple Scholarship Recipient
Patty Read, ISBE Teacher of the Year Meritorious Service Awardee
Presenter:
Jason Blume, Director of Equity & Community Engagement
Subject:
8. Comments from the Community
Subject:
9. Approval of Bills
Subject:
9.A. Payables Summary
Attachments:
Subject:
9.B. Voided Checks
Subject:
9.C. Payroll Voucher(s)
Attachments:
Subject:
9.D. Accounts Payable Warrants
Attachments:
Subject:
10. Communications and Committee Reports
Subject:
10.A. Michael Sterling, President
Subject:
10.A.1. Next Regular Board Meeting:  August 8, 2022 @ 6:00 p.m.
Subject:
10.B. Jill Berogan, Vice President
Subject:
10.B.1. Next Policy Committee Meeting:  August 15, 2022 @ 6:00 p.m.
Subject:
10.B.2. Recommendation to approve Second Reading of Policy Updates from May 16, 2022 First Readings
Attachments:
Subject:
10.B.3. Recommendation to approve First Reading of Policy Recommendations from June 27, 2022 Policy Committee
Attachments:
Subject:
10.C. Evelyn Meeks, Secretary
Subject:
10.C.1. Next Equity & Social Justice Meeting:  September 22, 2022 @ 4:30 p.m.
Subject:
10.D. Kurt Thompson, Board member
Subject:
10.D.1. Next Business Services Committee meeting:  August 3, 3022 @ 6:00 p.m.
Subject:
10.E. Larry D. Smith, Board member
Subject:
10.E.1. Next Education Committee meeting:  August 30, 2022 @ 6:00 p.m.
Subject:
10.F. Sue Berogan, Board member
Subject:
10.G. Sharon Ranieri, Board Member
Subject:
11. Administrative Reports
Subject:
11.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
Subject:
11.A.1. Recommendation to approve Student Travel Requests:
Subject:
11.A.2. Education Committee Report
Attachments:
Subject:
11.B. Josh Aurand, Chief School Business Official
Subject:
11.B.1. Recommendation to approve Resolution Declaring Surplus Property:
Attachments:
Subject:
11.B.2. Recommendation to approve Facility Requests:
Subject:
11.B.3. Recommendation to accept May, 2022 Treasurer's Report
Attachments:
Subject:
11.B.4. Recommendation to approve an agreement with STEMscopes for a one (1) year subscription at a total cost of $16,344 paid with District Textbook Budget
Attachments:
Subject:
11.B.5. Recommendation to approve an agreement with Vista Higher Learning for a one (1) year printed and digital subscription at a cost of $4,598.30 paid with District Textbook Budget
Attachments:
Subject:
11.B.6. Recommendation to approve agreement with Istation for literacy development in Spanish for the HoLA Program, funded by Title II & IV for a cost of $5,800
Attachments:
Subject:
11.B.7. Recommendation to approve the purchase of Your Voice by Satchel Pulse at a cost of $13,550, to expand communication needs on the District's website, paid with ESSER II funds
Attachments:
Subject:
11.B.8. Recommendation to approve an agreement with Honest Game for NCAA Academic Eligibility Tracking for students at a cost of $3,500
Attachments:
Subject:
11.B.9. Recommendation to approve an agreement with Regional Office of Education for two (2) Truancy Interventionists for a cost of $50/hour at 20 hours/per week for 36 weeks per employee paid with District and ESSER II funds
Attachments:
Subject:
11.B.10. Recommendation to approve Ringland-Johnson as Construction Manager for the construction of a CTE addition and renovation of CTE spaces at Harlem High School, and Rock Cut gymnasium addition with a construction manager fee of $462,425
Subject:
11.B.11. Recommendation to approve Memorandum of Understanding with DLA Architects to provide gymnasium addition to Rock Cut Elementary
Attachments:
Subject:
11.B.12. Recommendation to approve Resolution declaring the intention to issue not to exceed $8,500,000 Working Cash Fund Bond for the purpose of increasing the District's Working Cash Fund, and directing that notice of such intention be published in the manner provided by law
Attachments:
Subject:
11.B.13. Recommendation to approve FY23 Lunch Prices
Attachments:
Subject:
11.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
Subject:
11.C.1. Recommendation to approve Personnel Agenda & Addendum
Attachments:
Subject:
11.C.2. Informational only:  Resignations
Attachments:
Subject:
11.D. Dr. Terrell Yarbrough, Superintendent
Subject:
11.D.1. Freedom of Information Act (FOIA) Request received on July 5, 2022 from Nicholas Mihelich of Illinois Retired Teachers Association, requesting retired/retiring staff information and the District's request for a five-day extension to July 18, 2022
Subject:
11.D.2. Freedom of Information Act (FOIA) Request received on July 5, 2022 from Nicholas Mihelich of Illinois Retired Teachers Association, requesting retired/retiring staff information and the District's request for a five-day extension to July 18, 2022
Subject:
12. Consent Agenda
Subject:
12.A. Approve Personnel Agenda & Addendum
Subject:
12.B. Approve Student Travel Request(s)
Subject:
12.C. Approve Facility Request(s)
Subject:
13. ACTION ITEMS
Subject:
13.A. Approve First Reading of Policy Updates from June 27, 2022 Policy Committee Recommendations
Subject:
13.B. Approve Second Reading of Policy Updates from May 16, 2022 First Readings
Subject:
13.C. Approve Resolution Declaring Surplus Property
Subject:
13.D. Approve acceptance of the May, 2022 Treasurer Report
Subject:
13.E. Approve an agreement with STEMscopes for a one (1) year subscription at a total cost of $16,344 paid with District Textbook Budget
Subject:
13.F. Approve an agreement with Vista Higher Learning for a one (1) year printed and digital subscription at a cost of $4,598.30 paid with District Textbook Budget
Subject:
13.G. Approve agreement with Istation for literacy development in Spanish for the HoLA Program, funded by Title II & IV at a cost of $5,800
Subject:
13.H. Approve the purchase of Your Voice by Satchel Pulse at a cost of $13,550, to expand communication needs on the District's website, paid with ESSER II funds
Subject:
13.I. Approve an agreement with Honest Game for NCAA Academic Eligibility Tracking for students at a cost of $3,500
Subject:
13.J. Approve an agreement with Regional Office of Education for two (2) Truancy Interventionists for a cost of $50/hour at 20 hours/per week for 36 weeks per employee, paid with District and ESSER II funds
Subject:
13.K. Approve Ringland-Johnson as Construction Manager for the construction of a CTE addition and renovation of CTE spaces at Harlem High School, and Rock Cut gymnasium addition with a construction manager fee of $462,425
Subject:
13.L. Approve Memorandum of Understanding with DLA Architects to provide gymnasium addition to Rock Cut Elementary
Subject:
13.M. Approve Resolution declaring the intention to issue not to exceed $8,500,000 Working Cash Fund Bond for the purpose of increasing the District's Working Cash fund, and directing that notice of such intention be published in the manner provided by law
Subject:
13.N. Approve FY23 Lunch Prices
Subject:
14. Announcements and Discussion:  
Subject:
15. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
Subject:
16. ACTION ITEMS AFTER CLOSED SESSION
Subject:
17. Adjournment

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