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Meeting Agenda
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1. Call to Order of Regular Board meeting at 6:00 p.m.
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2. Roll Call
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3. Pledge of Allegiance: Machesney Elementary
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4. Approval of Agenda
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5. Approval of Board Meeting Minutes:
Regular & Closed Minutes of May 24, 2021 Emergency Regular & Closed Minutes of May 28, 2021 |
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6. Awards and Recognitions
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6.A. Harlem High School Athletics
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7. Comments from the Community
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8. Approval of Bills
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8.A. Payables Summary
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8.B. Voided Checks
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8.C. Payroll Voucher(s)
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8.D. Accounts Payable Warrants
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9. Communications and Committee Reports
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9.A. Michael Sterling, President
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9.A.1. Next Regular Board Meeting: July 12, 2021 @ 6:00 p.m.
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9.A.2. Note: The Annual IASB Tri-Conference - November 19-21, Chicago will be held in person. Reservations will be made through Kris Arduino
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9.A.3. Vacant Board Seat Update due to Rich Meister's resignation dated 5-28-21 with 60 days to fill or by July 27, 2021
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9.A.4. Superintendent Timeline Update (Consensus to set special meetings):
June 16, 2021 @ 6:00 p.m. - closed session June 18, 2021 @ 6:00 p.m. - closed session June 21, 2021 @ 6:00 p.m. - closed session June 25, 2021 @ 6:00 p.m. - closed session June 29, 2021 @ 6:00 p.m. - open session |
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9.B. Jill Berogan, Vice President
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9.B.1. Next Policy Committee Meeting: August 16, 2021 @ 6:00 p.m.
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9.B.2. Recommendation to approve Second Reading of Policy Updates from 5-10-21 First Readings
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9.C. Evelyn Meeks, Secretary
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9.C.1. Next Equity & Social Justice Meeting: September 30, 2021 @ 6:00 p.m.
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9.D. Kurt Thompson, Board member
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9.D.1. Next Business Services Committee meeting: July 7, 2021 @ 6:00 p.m.
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9.E. Larry D. Smith, Board member
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9.E.1. Next Education Committee meeting: June 15, 2021 @ 6:00 p.m.
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9.F. Sue Berogan, Board Member
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10. Administrative Reports
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10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
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10.A.1. Recommendation to approve Student Travel Requests:
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10.A.2. Recommendation to approve Memorandum of Understanding regarding 2021-2022 School Start Time/Teacher Work Day
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10.B. Josh Aurand, Assistant Superintendent for Business & Operations
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10.B.1. Recommendation to approve Resolution Declaring Surplus Property:
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10.B.2. Recommendation to approve Facility Requests:
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10.B.3. Recommendation to accept April 2021 Treasurer's Report
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10.B.4. Recommendation to approve the renewal of Jack's Tire Sales & Service for 2021-2022 tire service at a 6% increase of product costs, labor costs will remain the same
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10.B.5. Recommendation to approve a contract renewal with Sunbelt Staffing, VocoVision for Tele-therapist for two (2) School Psychological services at each a minimum of 37.5 hours per week for 37 weeks at a total cost of $266,677.50 for the FY22 school year, funded by the IDEA Grant
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10.B.6. Recommendation to approve a contract renewal with Sunbelt Staffing, VocoVision for one (1) Teletherapist for Speech Pathology services at a minimum of 37.5 hours per week for 37 weeks at a total cost of $133,588.50 for the FY22 school year, funded by the IDEA Grant
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10.B.7. Recommendation to approve an Independent Contractor Agreement with Speech Horizons, Inc. to provide private and parochial speech and language services for $100.00 per hour for 37 weeks at 24 hours per week for the FY22 school year at a total cost of $88,800, funded by the IDEA Grant
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10.B.8. Recommendation to approve a contract renewal with Northwestern Illinois Association (NIA) for Needs Assessment at a cost of $512,329 for the FY22 school year, funded by the IDEA Grant
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10.B.9. Recommendation to approve Memorandums of Agreement (MOU's) between the Board and the Food & Nutritional Employee Group regarding Summer School Rate for Summer 2021 programs only
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10.B.10. Recommendation to approve agreement with Industrial Appraisal for appraisal services in the amount of $16,500
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10.B.11. Recommendation to approve an agreement with Gallagher Benefit Services, Inc. for consulting services from July 1, 2021 through June 30, 2022 for a total cost of $82,500.00
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10.B.12. Recommendation to approve a 3-year proposal from Gallagher Benefit Services to provide Gallagher Pharmacy Practice contract review and renewal services to the District for a prescription drug program at a total cost of $24,950
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10.B.13. Recommendation to approve Compensation Agreement with Gallagher for brokerage services for one year at a rate of $8,800 for the Package/Liability Policy and $17,200 for the Worker's Compensation Policy at a total cost of $26,000
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10.B.14. Recommendation to approve annual contract with Nelson Carlson Mechanical Contractors for backflow prevention services and inspection at various locations for a cost of $2,580
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10.B.15. Recommendation to approve emergency brick repair at the high school to Diamond Masonry Inc. in the amount of $50,400
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10.B.16. Recommendation to approve emergency roof repair at the high school to McDermaid Roofing for $14,570
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10.B.17. Recommendation to approve an agreement with Exceptional Child Online Professional Development System at $20/person for 250 ParaEducators for a total cost of $5,000, funded by Title II
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10.C. Scott Rollinson, Assistant Superintendent for Human Resources
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10.C.1. Recommendation to approve Personnel Agenda & Addendum
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10.C.2. Informational only: Resignations
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10.D. Dr. Julie Morris, Superintendent
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10.D.1. Freedom of Information Act Request (FOIA) dated May 24, 2021 from the Harlem Federation of Teachers requesting additional information regarding email accounts used by individuals between January 1, 2020 and December 30, 2020 and the District's request for a 5-day extension dated May 25, 2021. The District's final response dated May 28, 2021 denying and requesting the HFT to narrow the request. The HFT has responded with a narrowed request and given the District until June 25, 2021 to respond.
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11. Consent Agenda
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11.A. Approve Personnel Agenda & Addendum
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11.B. Approve Student Travel Request(s)
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11.C. Approve Facility Request(s)
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12. ACTION ITEMS
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12.A. Approve Second Reading of Policy Updates from May 10, 2021 First Readings
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12.B. Consideration to approve Memorandum of Understanding with Harlem Federation of Teachers for the 2021-2022 School Start Time/Teacher Work Day
|
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12.C. Approve Resolution Declaring Surplus Property
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12.D. Approve acceptance of April 2021 Treasurer's Report
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12.E. Approve the renewal of Jack's Tire Sales & Service for 2021-2022 tire service at a 6% increase of product costs, labor costs will remain the same
|
|
12.F. Approve a contract renewal with Sunbelt Staffing, VocoVision for Tele-therapist for two (2) School Psychological services at each a minimum of 37.5 hours per week for 37 weeks at a total cost of $266,677.50 for the FY22 school year, funded by the IDEA Grant
|
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12.G. Approve contract renewal with Sunbelt Staffing, VocoVision, for one (1) Teletherapist for Speech Pathology services at a minimum of 37.5 hours per week for 37 weeks at a total cost of $133,588.50 for the FY22 school year, funded by the IDEA Grant
|
|
12.H. Approve an Independent Contractor Agreement with Speech Horizons, Inc. to provide private and parochial speech and language services for $100.00 per hour for 37 weeks at 24 hours per week for the FY22 school year at a total cost of $88,800, funded by the IDEA Grant
|
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12.I. Approve a contract renewal with Northwestern Illinois Association (NIA) for Needs Assessment at a cost of $512,329 for the FY22 school year
|
|
12.J. Approve Memorandums of Agreement (MOU's) between the Board and the Food & Nutritional Employee Group regarding Summer School Rate for Summer 2021 programs only
|
|
12.K. Approve agreement with Industrial Appraisal for appraisal services in the amount of $16,000 for the FY22 school year
|
|
12.L. Approve an agreement with Gallagher Benefit Services, Inc. for consulting services from July 1, 2021 through June 30, 2022, for a total cost of $82,500
|
|
12.M. Approve a 3-year proposal from Gallagher Benefit Services to provide Gallagher Pharmacy Practice contract review and renewal services to the District for a prescription drug program at a cost of $24,950
|
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12.N. Approve Compensation Agreement with Gallagher for brokerage services for one yar at a rate of $8,800 for the Package/Liability Policy and $17,200 for the Worker's Compensation Policy, at a total cost of $26,000
|
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12.O. Approve annual contract with Nelson Carlson Mechanical Contractors for backflow prevention services and inspection at various locations for a cost of $2,580
|
|
12.P. Approve emergency brick repair at the high school to Diamond Masonry Inc. in the amount of $50,400
|
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12.Q. Approve emergency roof repair at the high school to McDermaid Roofing for $14,570
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12.R. Approve an agreement with Exceptional Child Online Professional Development System at $20/person for 250 ParaEducators for a total cost of $5,000, funded by Title II
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13. Announcements and Discussion:
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14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
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15. ACTION ITEMS AFTER CLOSED SESSION
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15.A. Consideration to approve Memorandum of Understanding with Harlem Federation of Teachers and Harlem Federation of Support Staff as to Classroom Facilitators and ParaEducators
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15.B. Consideration and approval of Employment of Director of Stakeholder Engagement
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16. Adjournment
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Agenda Item Details
Reload Your Meeting
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|---|---|---|
| Meeting: | June 14, 2021 at 6:00 PM - Regular Board Meeting | |
| Subject: |
1. Call to Order of Regular Board meeting at 6:00 p.m.
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|
| Subject: |
2. Roll Call
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|
| Subject: |
3. Pledge of Allegiance: Machesney Elementary
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|
| Presenter: |
Abigail Edwards, Principal
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|
| Subject: |
4. Approval of Agenda
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|
| Subject: |
5. Approval of Board Meeting Minutes:
Regular & Closed Minutes of May 24, 2021 Emergency Regular & Closed Minutes of May 28, 2021 |
|
|
Attachments:
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||
| Subject: |
6. Awards and Recognitions
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| Presenter: |
Jason Blume, Director of Stakeholder Engagement
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| Subject: |
6.A. Harlem High School Athletics
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| Subject: |
7. Comments from the Community
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| Subject: |
8. Approval of Bills
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|
| Subject: |
8.A. Payables Summary
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|
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Attachments:
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||
| Subject: |
8.B. Voided Checks
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|
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Attachments:
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||
| Subject: |
8.C. Payroll Voucher(s)
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Attachments:
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| Subject: |
8.D. Accounts Payable Warrants
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Attachments:
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| Subject: |
9. Communications and Committee Reports
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|
| Subject: |
9.A. Michael Sterling, President
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|
| Subject: |
9.A.1. Next Regular Board Meeting: July 12, 2021 @ 6:00 p.m.
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|
| Subject: |
9.A.2. Note: The Annual IASB Tri-Conference - November 19-21, Chicago will be held in person. Reservations will be made through Kris Arduino
|
|
| Subject: |
9.A.3. Vacant Board Seat Update due to Rich Meister's resignation dated 5-28-21 with 60 days to fill or by July 27, 2021
|
|
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Attachments:
|
||
| Subject: |
9.A.4. Superintendent Timeline Update (Consensus to set special meetings):
June 16, 2021 @ 6:00 p.m. - closed session June 18, 2021 @ 6:00 p.m. - closed session June 21, 2021 @ 6:00 p.m. - closed session June 25, 2021 @ 6:00 p.m. - closed session June 29, 2021 @ 6:00 p.m. - open session |
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Attachments:
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| Subject: |
9.B. Jill Berogan, Vice President
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| Subject: |
9.B.1. Next Policy Committee Meeting: August 16, 2021 @ 6:00 p.m.
|
|
| Subject: |
9.B.2. Recommendation to approve Second Reading of Policy Updates from 5-10-21 First Readings
|
|
|
Attachments:
|
||
| Subject: |
9.C. Evelyn Meeks, Secretary
|
|
| Subject: |
9.C.1. Next Equity & Social Justice Meeting: September 30, 2021 @ 6:00 p.m.
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|
| Subject: |
9.D. Kurt Thompson, Board member
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|
| Subject: |
9.D.1. Next Business Services Committee meeting: July 7, 2021 @ 6:00 p.m.
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|
| Subject: |
9.E. Larry D. Smith, Board member
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|
| Subject: |
9.E.1. Next Education Committee meeting: June 15, 2021 @ 6:00 p.m.
|
|
| Subject: |
9.F. Sue Berogan, Board Member
|
|
| Subject: |
10. Administrative Reports
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|
| Subject: |
10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
|
|
| Subject: |
10.A.1. Recommendation to approve Student Travel Requests:
|
|
| Subject: |
10.A.2. Recommendation to approve Memorandum of Understanding regarding 2021-2022 School Start Time/Teacher Work Day
|
|
|
Attachments:
|
||
| Subject: |
10.B. Josh Aurand, Assistant Superintendent for Business & Operations
|
|
| Subject: |
10.B.1. Recommendation to approve Resolution Declaring Surplus Property:
|
|
|
Attachments:
|
||
| Subject: |
10.B.2. Recommendation to approve Facility Requests:
|
|
|
Attachments:
|
||
| Subject: |
10.B.3. Recommendation to accept April 2021 Treasurer's Report
|
|
|
Attachments:
|
||
| Subject: |
10.B.4. Recommendation to approve the renewal of Jack's Tire Sales & Service for 2021-2022 tire service at a 6% increase of product costs, labor costs will remain the same
|
|
|
Attachments:
|
||
| Subject: |
10.B.5. Recommendation to approve a contract renewal with Sunbelt Staffing, VocoVision for Tele-therapist for two (2) School Psychological services at each a minimum of 37.5 hours per week for 37 weeks at a total cost of $266,677.50 for the FY22 school year, funded by the IDEA Grant
|
|
|
Attachments:
|
||
| Subject: |
10.B.6. Recommendation to approve a contract renewal with Sunbelt Staffing, VocoVision for one (1) Teletherapist for Speech Pathology services at a minimum of 37.5 hours per week for 37 weeks at a total cost of $133,588.50 for the FY22 school year, funded by the IDEA Grant
|
|
|
Attachments:
|
||
| Subject: |
10.B.7. Recommendation to approve an Independent Contractor Agreement with Speech Horizons, Inc. to provide private and parochial speech and language services for $100.00 per hour for 37 weeks at 24 hours per week for the FY22 school year at a total cost of $88,800, funded by the IDEA Grant
|
|
|
Attachments:
|
||
| Subject: |
10.B.8. Recommendation to approve a contract renewal with Northwestern Illinois Association (NIA) for Needs Assessment at a cost of $512,329 for the FY22 school year, funded by the IDEA Grant
|
|
|
Attachments:
|
||
| Subject: |
10.B.9. Recommendation to approve Memorandums of Agreement (MOU's) between the Board and the Food & Nutritional Employee Group regarding Summer School Rate for Summer 2021 programs only
|
|
|
Attachments:
|
||
| Subject: |
10.B.10. Recommendation to approve agreement with Industrial Appraisal for appraisal services in the amount of $16,500
|
|
|
Attachments:
|
||
| Subject: |
10.B.11. Recommendation to approve an agreement with Gallagher Benefit Services, Inc. for consulting services from July 1, 2021 through June 30, 2022 for a total cost of $82,500.00
|
|
|
Attachments:
|
||
| Subject: |
10.B.12. Recommendation to approve a 3-year proposal from Gallagher Benefit Services to provide Gallagher Pharmacy Practice contract review and renewal services to the District for a prescription drug program at a total cost of $24,950
|
|
|
Attachments:
|
||
| Subject: |
10.B.13. Recommendation to approve Compensation Agreement with Gallagher for brokerage services for one year at a rate of $8,800 for the Package/Liability Policy and $17,200 for the Worker's Compensation Policy at a total cost of $26,000
|
|
|
Attachments:
|
||
| Subject: |
10.B.14. Recommendation to approve annual contract with Nelson Carlson Mechanical Contractors for backflow prevention services and inspection at various locations for a cost of $2,580
|
|
|
Attachments:
|
||
| Subject: |
10.B.15. Recommendation to approve emergency brick repair at the high school to Diamond Masonry Inc. in the amount of $50,400
|
|
|
Attachments:
|
||
| Subject: |
10.B.16. Recommendation to approve emergency roof repair at the high school to McDermaid Roofing for $14,570
|
|
|
Attachments:
|
||
| Subject: |
10.B.17. Recommendation to approve an agreement with Exceptional Child Online Professional Development System at $20/person for 250 ParaEducators for a total cost of $5,000, funded by Title II
|
|
|
Attachments:
|
||
| Subject: |
10.C. Scott Rollinson, Assistant Superintendent for Human Resources
|
|
| Subject: |
10.C.1. Recommendation to approve Personnel Agenda & Addendum
|
|
|
Attachments:
|
||
| Subject: |
10.C.2. Informational only: Resignations
|
|
|
Attachments:
|
||
| Subject: |
10.D. Dr. Julie Morris, Superintendent
|
|
| Subject: |
10.D.1. Freedom of Information Act Request (FOIA) dated May 24, 2021 from the Harlem Federation of Teachers requesting additional information regarding email accounts used by individuals between January 1, 2020 and December 30, 2020 and the District's request for a 5-day extension dated May 25, 2021. The District's final response dated May 28, 2021 denying and requesting the HFT to narrow the request. The HFT has responded with a narrowed request and given the District until June 25, 2021 to respond.
|
|
| Subject: |
11. Consent Agenda
|
|
| Subject: |
11.A. Approve Personnel Agenda & Addendum
|
|
| Subject: |
11.B. Approve Student Travel Request(s)
|
|
| Subject: |
11.C. Approve Facility Request(s)
|
|
| Subject: |
12. ACTION ITEMS
|
|
| Subject: |
12.A. Approve Second Reading of Policy Updates from May 10, 2021 First Readings
|
|
| Subject: |
12.B. Consideration to approve Memorandum of Understanding with Harlem Federation of Teachers for the 2021-2022 School Start Time/Teacher Work Day
|
|
| Subject: |
12.C. Approve Resolution Declaring Surplus Property
|
|
| Subject: |
12.D. Approve acceptance of April 2021 Treasurer's Report
|
|
| Subject: |
12.E. Approve the renewal of Jack's Tire Sales & Service for 2021-2022 tire service at a 6% increase of product costs, labor costs will remain the same
|
|
| Subject: |
12.F. Approve a contract renewal with Sunbelt Staffing, VocoVision for Tele-therapist for two (2) School Psychological services at each a minimum of 37.5 hours per week for 37 weeks at a total cost of $266,677.50 for the FY22 school year, funded by the IDEA Grant
|
|
| Subject: |
12.G. Approve contract renewal with Sunbelt Staffing, VocoVision, for one (1) Teletherapist for Speech Pathology services at a minimum of 37.5 hours per week for 37 weeks at a total cost of $133,588.50 for the FY22 school year, funded by the IDEA Grant
|
|
| Subject: |
12.H. Approve an Independent Contractor Agreement with Speech Horizons, Inc. to provide private and parochial speech and language services for $100.00 per hour for 37 weeks at 24 hours per week for the FY22 school year at a total cost of $88,800, funded by the IDEA Grant
|
|
| Subject: |
12.I. Approve a contract renewal with Northwestern Illinois Association (NIA) for Needs Assessment at a cost of $512,329 for the FY22 school year
|
|
| Subject: |
12.J. Approve Memorandums of Agreement (MOU's) between the Board and the Food & Nutritional Employee Group regarding Summer School Rate for Summer 2021 programs only
|
|
| Subject: |
12.K. Approve agreement with Industrial Appraisal for appraisal services in the amount of $16,000 for the FY22 school year
|
|
| Subject: |
12.L. Approve an agreement with Gallagher Benefit Services, Inc. for consulting services from July 1, 2021 through June 30, 2022, for a total cost of $82,500
|
|
| Subject: |
12.M. Approve a 3-year proposal from Gallagher Benefit Services to provide Gallagher Pharmacy Practice contract review and renewal services to the District for a prescription drug program at a cost of $24,950
|
|
| Subject: |
12.N. Approve Compensation Agreement with Gallagher for brokerage services for one yar at a rate of $8,800 for the Package/Liability Policy and $17,200 for the Worker's Compensation Policy, at a total cost of $26,000
|
|
| Subject: |
12.O. Approve annual contract with Nelson Carlson Mechanical Contractors for backflow prevention services and inspection at various locations for a cost of $2,580
|
|
| Subject: |
12.P. Approve emergency brick repair at the high school to Diamond Masonry Inc. in the amount of $50,400
|
|
| Subject: |
12.Q. Approve emergency roof repair at the high school to McDermaid Roofing for $14,570
|
|
| Subject: |
12.R. Approve an agreement with Exceptional Child Online Professional Development System at $20/person for 250 ParaEducators for a total cost of $5,000, funded by Title II
|
|
| Subject: |
13. Announcements and Discussion:
|
|
| Subject: |
14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
|
|
| Subject: |
15. ACTION ITEMS AFTER CLOSED SESSION
|
|
| Subject: |
15.A. Consideration to approve Memorandum of Understanding with Harlem Federation of Teachers and Harlem Federation of Support Staff as to Classroom Facilitators and ParaEducators
|
|
| Subject: |
15.B. Consideration and approval of Employment of Director of Stakeholder Engagement
|
|
| Subject: |
16. Adjournment
|
|
