Projector: May 8, 2023 at 7:00 PM - REGULAR MEETING OF THE BOARD OF EDUCATION

Meeting Agenda

1. REGULAR MEETING CALL TO ORDER (Policy 2:220)

1.1. Roll Call

1.2. Welcome

1.3. Pledge

1.4. Reminder to Sign Attendance Record

2. APPROVAL OF MINUTES (Policy 2:220)

2.1. Regular Session, April 24, 2023

2.2. Executive Session, April 24, 2023

3. BOARD OF EDUCATION REORGANIZATION (PRESS Policy 2:210)

3.1. Accept Kane County Clerk’s Canvass of Votes for the April 4, 2023, Election of Members for the Board of Education

3.2. Oath of Office and Seating of New Board Members

3.3. Election of Officers

3.4. 2022-2023 Board Meeting Calendar

3.5. Review Committee & Liaison Assignments

4. RECOGNITION, AWARDS, PRESENTATIONS, PUBLIC HEARINGS

4.1. Tradition of Excellence: GHS Students (Policy 6:330)
IDEA (Illinois Design Educators Association), SkillsUSA, ICTM (Academic Challenge for Engineering & Science)

5. LEGISLATIVE UPDATES

6. SUPERINTENDENT'S REPORT (Policy 3:40)

7. BOARD DIALOGUE TOPICS & PENDING ACTION CONSIDERATIONS

7.1. Out-of-Country World Language Trip Proposal

8. WORK-STUDY TOPICS & FUTURE ACTION CONSIDERATIONS

8.1. Policy Updates: First Reading (Policy 2:240)

8.1.1. Policy 2:110, Qualifications, Term, and Duties of Board Officers – Updated

8.1.2. Exhibit 3:40-E, Checklist for the Superintendent Employment Contract Negotiation Process – Rewritten

8.1.3. Policy 4:40, Incurring Debt - Review

8.1.4. Policy 4:60, Purchases and Contracts – Updated

8.1.5. Policy 5:30, Hiring Process and Criteria – Updated

8.1.6. Policy 5:90, Abused and Neglected Child Reporting – Updated

8.1.7. Policy 5:125, Personal Technology and Social Media; Usage and Conduct – Updated

8.1.8. Policy 5:150, Personnel Records – Updated

8.1.9. Policy 5:260, Student Teachers – Updated

8.1.10. Policy 5:285, Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers –Review

8.1.11. Policy 6:135, Accelerated Placement Program – Updated

8.1.12. Policy 6:210, Instructional Materials – Review

8.1.13. Policy 6:230, Library Media Program – Updated

8.1.14. Policy 8:20, Community Use of School Buildings and Grounds – Updated

8.1.15. Policy 8:70, Accommodating Individuals with Disabilities – Review

8.2. 2023-24 Textbook and Resource Review – Additional Resources (Policy 6:40)

9. INFORMATION

9.1. Board Meeting/Presentation Schedule

9.2. FOIA Requests (Policy 2:250)

9.3. Out-of-State Trip Request

9.4. Board Working Agreements

10. CONSENT AGENDA (Bylaw 0166.1)

10.1. Personnel Report: Resignations, Retirements, Leave Requests, Changes in Assignment/FTE, New Hires (Policies 3:50, 5:200, 5:280)

10.2. 2023-24 Policy Committee Meeting Calendar – Draft

10.3. Gifts, Grants, Bequests: $4,800, Geneva Feeder Program, $2,100 for Boys Basketball Program & $2,700 for Girls Basketball Program

10.4. Gifts, Grants, Bequests: $4,274.39, Reaching Across Illinois Library System, to help purchase signage & display materials in the library at GHS

10.5. Gifts, Grants, Bequests: $13,774.60, Geneva Music Boosters, to support the purchase of teacher “Wish List” items for music programs in GELP through Geneva High School

10.6. Gifts, Grants, Bequests: $3,600, Vicki Kloehn, to purchase two Red Oak trees and two tree markers

10.7. Bid Summary: $244,172.50, Basic Brothers, Inc., for masonry renovations at GHS

10.8. Bid Summary: $877,140, Eagle Concrete Inc., for district wide concrete renovations

10.9. Request to Purchase: $80,041, Midwest Computer Products, Inc., for classroom projectors at GMSS, GMSN, HSS

11. PUBLIC COMMENTS
Per Board Policy 2:230, attendees wishing to speak at the Board meeting must register their intention to participate in the public portion(s) of the meeting upon their arrival at the meeting. Complete the form found in the Welcome to Our Meeting brochure (print legibly) and give it to the Presiding Officer or the Recording Secretary before the meeting is called to order.

12. BOARD MEMBER COMMENTS AND REPORTS
Policy Committee, Finance Committee, Boundary Task Force, Communications Task Force, Facilities Task Force, Joint PTO, Geneva Academic Foundation, Geneva All-Sports Boosters, Geneva Music Boosters, Geneva High School Theater Boosters, GEARS, K-12 Discipline Committee, Geneva Coalition for Youth, PRIDE, Fox Valley Career Center, IASB/Legislative, IASB Kishwaukee Governing Board, REMS Grant Advisory Board

13. NOTICES / ANNOUNCEMENTS

14. EXECUTIVE SESSION TO CONSIDER MATTERS PERTAINING TO APPOINTMENT, EMPLOYMENT, COMPENSATION, OR DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC INDIVIDUALS WHO SERVE AS INDEPENDENT CONTRACTORS IN A PARK, RECREATIONAL, OR EDUCATIONAL SETTING, OR SPECIFIC VOLUNTEERS OF THE PUBLIC BODY OR LEGAL COUNSEL FOR THE PUBLIC BODY, INCLUDING HEARING TESTIMONY ON A COMPLAINT LODGED AGAINST AN EMPLOYEE, A SPECIFIC INDIVIDUAL WHO SERVES AS AN INDEPENDENT CONTRACTOR IN A PARK, RECREATIONAL, OR EDUCATIONAL SETTING, OR A VOLUNTEER OF THE PUBLIC BODY OR AGAINST LEGAL COUNSEL FOR THE PUBLIC BODY TO DETERMINE ITS VALIDITY. HOWEVER, A MEETING TO CONSIDER AN INCREASE IN COMPENSATION TO A SPECIFIC EMPLOYEE THAT IS SUBJECT TO THE LOCAL GOVERNMENT WAGE INCREASE TRANSPARENCY ACT MAY NOT BE CLOSED AND MUST BE OPEN TO THE PUBLIC [5 ILCS 120/2(c)(1)]. [5 ILCS 120/2(c)(11)] (Policy 2:220)

15. ADJOURNMENT

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	May 8, 2023 at 7:00 PM - REGULAR MEETING OF THE BOARD OF EDUCATION
Subject:	1. REGULAR MEETING CALL TO ORDER (Policy 2:220)
Subject:	1.1. Roll Call
Subject:	1.2. Welcome
Subject:	1.3. Pledge
Subject:	1.4. Reminder to Sign Attendance Record
Subject:	2. APPROVAL OF MINUTES (Policy 2:220)
Subject:	2.1. Regular Session, April 24, 2023
Attachments: Item 2.1 Board Minutes 2023_4.24 Item 2.1 Board Minutes 2023_4.24 5/4/2023 at 7:39 AM
Subject:	2.2. Executive Session, April 24, 2023
Subject:	3. BOARD OF EDUCATION REORGANIZATION (PRESS Policy 2:210)
Subject:	3.1. Accept Kane County Clerk’s Canvass of Votes for the April 4, 2023, Election of Members for the Board of Education
Attachments: Item 3.1 Official Canvass Results Item 3.1 Official Canvass Results 5/4/2023 at 11:07 AM
Subject:	3.2. Oath of Office and Seating of New Board Members
Attachments: Item 3.2 Board Member Oath Item 3.2 Board Member Oath 5/3/2023 at 7:52 AM
Subject:	3.3. Election of Officers
Subject:	3.4. 2022-2023 Board Meeting Calendar
Attachments: Item 3.4 Board Calendar 2022-23 Item 3.4 Board Calendar 2022-23 5/3/2023 at 7:51 AM
Subject:	3.5. Review Committee & Liaison Assignments
Attachments: Item 3.5 Board Liaison Assignments Item 3.5 Board Liaison Assignments 5/8/2023 at 10:13 AM
Subject:	4. RECOGNITION, AWARDS, PRESENTATIONS, PUBLIC HEARINGS
Subject:	4.1. Tradition of Excellence: GHS Students (Policy 6:330) IDEA (Illinois Design Educators Association), SkillsUSA, ICTM (Academic Challenge for Engineering & Science)
Attachments: Item 4.1 Tradition of Excellence Item 4.1 Tradition of Excellence 5/2/2023 at 7:00 PM
Subject:	5. LEGISLATIVE UPDATES
Subject:	6. SUPERINTENDENT'S REPORT (Policy 3:40)
Subject:	7. BOARD DIALOGUE TOPICS & PENDING ACTION CONSIDERATIONS
Subject:	7.1. Out-of-Country World Language Trip Proposal
Attachments: Item 7.1 England and France - Summer 2024 Trip Proposal Item 7.1 England and France - Summer 2024 Trip Proposal 5/3/2023 at 7:50 AM
Subject:	8. WORK-STUDY TOPICS & FUTURE ACTION CONSIDERATIONS
Subject:	8.1. Policy Updates: First Reading (Policy 2:240)
Subject:	8.1.1. Policy 2:110, Qualifications, Term, and Duties of Board Officers – Updated
Attachments: Item 8.1.1 Policy 2110 Item 8.1.1 Policy 2110 4/27/2023 at 10:09 AM
Subject:	8.1.2. Exhibit 3:40-E, Checklist for the Superintendent Employment Contract Negotiation Process – Rewritten
Attachments: Item 8.1.2 Exhibit-340-E Item 8.1.2 Exhibit-340-E 4/27/2023 at 10:09 AM
Subject:	8.1.3. Policy 4:40, Incurring Debt - Review
Attachments: Item 8.1.3 Policy-440 Item 8.1.3 Policy-440 4/27/2023 at 10:10 AM
Subject:	8.1.4. Policy 4:60, Purchases and Contracts – Updated
Attachments: Item 8.1.4 Policy 460 Item 8.1.4 Policy 460 4/27/2023 at 10:10 AM
Subject:	8.1.5. Policy 5:30, Hiring Process and Criteria – Updated
Attachments: Item 8.1.5 Policy 530 Item 8.1.5 Policy 530 4/27/2023 at 10:10 AM
Subject:	8.1.6. Policy 5:90, Abused and Neglected Child Reporting – Updated
Attachments: Item 8.1.6 Policy 590 Item 8.1.6 Policy 590 4/27/2023 at 10:11 AM
Subject:	8.1.7. Policy 5:125, Personal Technology and Social Media; Usage and Conduct – Updated
Attachments: Item 8.1.7 Policy 5125 Item 8.1.7 Policy 5125 4/27/2023 at 10:11 AM
Subject:	8.1.8. Policy 5:150, Personnel Records – Updated
Attachments: Item 8.1.8 Policy 5150 Item 8.1.8 Policy 5150 4/27/2023 at 10:12 AM
Subject:	8.1.9. Policy 5:260, Student Teachers – Updated
Attachments: Item 8.1.9 Policy-5260 Item 8.1.9 Policy-5260 4/27/2023 at 10:12 AM
Subject:	8.1.10. Policy 5:285, Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers –Review
Attachments: Item 8.1.10 Policy-5285 Item 8.1.10 Policy-5285 4/27/2023 at 10:12 AM
Subject:	8.1.11. Policy 6:135, Accelerated Placement Program – Updated
Attachments: Item 8.1.11 Policy-6135 Item 8.1.11 Policy-6135 4/27/2023 at 10:13 AM
Subject:	8.1.12. Policy 6:210, Instructional Materials – Review
Attachments: Item 8.1.12 Policy-6210 Item 8.1.12 Policy-6210 4/27/2023 at 10:13 AM
Subject:	8.1.13. Policy 6:230, Library Media Program – Updated
Attachments: Item 8.1.13 Policy-6230 Item 8.1.13 Policy-6230 5/8/2023 at 10:13 AM
Subject:	8.1.14. Policy 8:20, Community Use of School Buildings and Grounds – Updated
Attachments: Item 8.1.14 Policy-820 Item 8.1.14 Policy-820 4/27/2023 at 10:14 AM
Subject:	8.1.15. Policy 8:70, Accommodating Individuals with Disabilities – Review
Attachments: Item 8.1.15 Policy-870 Item 8.1.15 Policy-870 4/27/2023 at 10:14 AM
Subject:	8.2. 2023-24 Textbook and Resource Review – Additional Resources (Policy 6:40)
Attachments: Item 8.2.1 Resource Adoption Memo Item 8.2.1 Resource Adoption Memo 5/4/2023 at 7:40 AM Item 8.2.2 Recommended Resources Item 8.2.2 Recommended Resources 5/4/2023 at 7:40 AM
Subject:	9. INFORMATION
Subject:	9.1. Board Meeting/Presentation Schedule
Attachments: Item 9.1 Board Meeting Discussion Decision Schedule Update Item 9.1 Board Meeting Discussion Decision Schedule Update 5/3/2023 at 11:24 AM
Subject:	9.2. FOIA Requests (Policy 2:250)
Attachments: Item 9.2 FOIA Response - University of Kentucky Item 9.2 FOIA Response - University of Kentucky 5/4/2023 at 11:05 AM
Subject:	9.3. Out-of-State Trip Request
Attachments: Item 9.3 Out-of-State Trip Request Item 9.3 Out-of-State Trip Request 4/27/2023 at 10:07 AM
Subject:	9.4. Board Working Agreements
Attachments: Item 9.4 Board Working Agreements Item 9.4 Board Working Agreements 5/4/2023 at 11:06 AM
Subject:	10. CONSENT AGENDA (Bylaw 0166.1)
Description:
Subject:	10.1. Personnel Report: Resignations, Retirements, Leave Requests, Changes in Assignment/FTE, New Hires (Policies 3:50, 5:200, 5:280)
Attachments: Item 10.1 Personnel Report Item 10.1 Personnel Report 5/8/2023 at 10:14 AM
Subject:	10.2. 2023-24 Policy Committee Meeting Calendar – Draft
Attachments: Item 10.2 2023-24 Policy Committee Calendar Item 10.2 2023-24 Policy Committee Calendar 4/27/2023 at 10:15 AM
Subject:	10.3. Gifts, Grants, Bequests: $4,800, Geneva Feeder Program, $2,100 for Boys Basketball Program & $2,700 for Girls Basketball Program
Attachments: Item 10.3.1 Donation Letter - Geneva Feeder Program Item 10.3.1 Donation Letter - Geneva Feeder Program 5/3/2023 at 11:24 AM Item 10.3.2 Acceptance Letter - Geneva Feeder Program Item 10.3.2 Acceptance Letter - Geneva Feeder Program 4/27/2023 at 10:15 AM
Subject:	10.4. Gifts, Grants, Bequests: $4,274.39, Reaching Across Illinois Library System, to help purchase signage & display materials in the library at GHS
Attachments: Item 10.4.1 Donation Letter -RAILS Item 10.4.1 Donation Letter -RAILS 5/3/2023 at 11:25 AM Item 10.4.2 Acceptance Letter Item 10.4.2 Acceptance Letter 5/2/2023 at 6:56 PM
Subject:	10.5. Gifts, Grants, Bequests: $13,774.60, Geneva Music Boosters, to support the purchase of teacher “Wish List” items for music programs in GELP through Geneva High School
Attachments: Item 10.5.1 Donation Letter - Geneva Music Boosters Item 10.5.1 Donation Letter - Geneva Music Boosters 5/3/2023 at 11:25 AM Item 10.5.2 Acceptance Letter Item 10.5.2 Acceptance Letter 5/2/2023 at 6:57 PM
Subject:	10.6. Gifts, Grants, Bequests: $3,600, Vicki Kloehn, to purchase two Red Oak trees and two tree markers
Attachments: Item 10.6.1 Donation Letter - Kloehn Item 10.6.1 Donation Letter - Kloehn 5/3/2023 at 11:26 AM Item 10.6.2 Acceptance Letter Item 10.6.2 Acceptance Letter 5/4/2023 at 7:41 AM
Subject:	10.7. Bid Summary: $244,172.50, Basic Brothers, Inc., for masonry renovations at GHS
Attachments: Item 10.7 Bid Summary - Basic Brothers Item 10.7 Bid Summary - Basic Brothers 5/4/2023 at 10:53 AM
Subject:	10.8. Bid Summary: $877,140, Eagle Concrete Inc., for district wide concrete renovations
Attachments: Item 10.8 Bid Summary - Eagle Concrete Item 10.8 Bid Summary - Eagle Concrete 5/4/2023 at 11:35 AM
Subject:	10.9. Request to Purchase: $80,041, Midwest Computer Products, Inc., for classroom projectors at GMSS, GMSN, HSS
Attachments: Item 10.8 Request to Purchase - Midwest Computer Products Item 10.8 Request to Purchase - Midwest Computer Products 5/4/2023 at 7:38 AM
Subject:	11. PUBLIC COMMENTS Per Board Policy 2:230, attendees wishing to speak at the Board meeting must register their intention to participate in the public portion(s) of the meeting upon their arrival at the meeting. Complete the form found in the Welcome to Our Meeting brochure (print legibly) and give it to the Presiding Officer or the Recording Secretary before the meeting is called to order.
Subject:	12. BOARD MEMBER COMMENTS AND REPORTS Policy Committee, Finance Committee, Boundary Task Force, Communications Task Force, Facilities Task Force, Joint PTO, Geneva Academic Foundation, Geneva All-Sports Boosters, Geneva Music Boosters, Geneva High School Theater Boosters, GEARS, K-12 Discipline Committee, Geneva Coalition for Youth, PRIDE, Fox Valley Career Center, IASB/Legislative, IASB Kishwaukee Governing Board, REMS Grant Advisory Board
Description:
Subject:	13. NOTICES / ANNOUNCEMENTS
Subject:	14. EXECUTIVE SESSION TO CONSIDER MATTERS PERTAINING TO APPOINTMENT, EMPLOYMENT, COMPENSATION, OR DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC INDIVIDUALS WHO SERVE AS INDEPENDENT CONTRACTORS IN A PARK, RECREATIONAL, OR EDUCATIONAL SETTING, OR SPECIFIC VOLUNTEERS OF THE PUBLIC BODY OR LEGAL COUNSEL FOR THE PUBLIC BODY, INCLUDING HEARING TESTIMONY ON A COMPLAINT LODGED AGAINST AN EMPLOYEE, A SPECIFIC INDIVIDUAL WHO SERVES AS AN INDEPENDENT CONTRACTOR IN A PARK, RECREATIONAL, OR EDUCATIONAL SETTING, OR A VOLUNTEER OF THE PUBLIC BODY OR AGAINST LEGAL COUNSEL FOR THE PUBLIC BODY TO DETERMINE ITS VALIDITY. HOWEVER, A MEETING TO CONSIDER AN INCREASE IN COMPENSATION TO A SPECIFIC EMPLOYEE THAT IS SUBJECT TO THE LOCAL GOVERNMENT WAGE INCREASE TRANSPARENCY ACT MAY NOT BE CLOSED AND MUST BE OPEN TO THE PUBLIC [5 ILCS 120/2(c)(1)]. [5 ILCS 120/2(c)(11)] (Policy 2:220)
Subject:	15. ADJOURNMENT

Web Viewer