Projector: September 23, 2019 at 7:00 PM - REGULAR MEETING OF THE BOARD OF EDUCATION

Meeting Agenda

1. REGULAR MEETING CALL TO ORDER (Policy 2:220)

1.1. Roll Call

1.2. Welcome

1.3. Pledge

1.4. Reminder to Sign Attendance Record

2. APPROVAL OF MINUTES (Policy 2:220)

2.1. Regular Session, September 9, 2019

2.2. Executive Session, September 9, 2019

3. RECOGNITION, AWARDS, PRESENTATIONS, PUBLIC HEARINGS

3.1. Bright Bytes (Goals 1 & 4) – Dr. Andy Barrett & Mike Wilkes

4. LEGISLATIVE UPDATES

5. SUPERINTENDENT'S REPORT (Policy 3:40)

6. BOARD DIALOGUE TOPICS & PENDING ACTION CONSIDERATIONS

6.1. Adoption of Resolution Authorizing Land Cash Intergovernmental Agreement and Application for Withdrawal of Funds (Policy 4:10)

6.2. Approval of Application for Disbursement of Land Cash Funds for a School District (Policy 4:10)

6.3. Policy Updates: First Reading – Updated and Reviewed (Policy 2:240)

6.3.1. Policy 4:80, Accounting & Audits – Updated

6.3.2. Policy 4:100, Insurance Management – Updated

6.3.3. Policy 4:110, Transportation – Reviewed

6.3.4. Policy 4:120, Food Services – Reviewed

6.3.5. Policy 4:130, Free and Reduced – Price Food Services – Updated

6.3.6. Policy 4:140, Waiver of Student Fees – Reviewed

6.3.7. Policy 4:150, Facility Management and Building Programs – Reviewed

6.3.8. Policy 4:160, Environmental Quality of Buildings and Grounds – Updated

6.3.9. Policy 4:170, Safety – Updated

6.3.10. Policy 4:175, Convicted Child Sex Offender; Screening; Notification - Reviewed

6.3.11. Policy 4:180, Pandemic Preparedness – Updated

6.3.12. Policy 4:190, Targeted School Violence Prevention Program - Reviewed

6.3.13. Policy 7:60, Residence – Updated

7. WORK-STUDY TOPICS & FUTURE ACTION CONSIDERATIONS

8. INFORMATION

8.1. Board Meeting/Presentation Schedule

8.2. FOIA Requests (Policy 2:250)

8.3. Suspension Report

9. CONSENT AGENDA (Bylaw 0166.1)

9.1. Personnel Report: Resignations, Retirements, Leave Requests, Changes in Assignment/FTE, New Hires (Policies 3:50, 5:200, 5:280)

9.2. Accounts Payable (Policy 4:50)

9.3. Monthly Financials (Policy 4:40, 4:55)

9.4. Pay Request #1, #2 & #3: $132,717, $34,503, & $11,356, Johnson Controls, for GMSS DDC Upgrade

9.5. Pay Request #4: $29,272, Johnson Controls, for MCS DDC Upgrade

9.6. Pay Request, $14,848.42 (MCS) & $19,147.12 (GHS), STR Partners, Masonry Restoration (MCS) & Roofing Restoration (GHS)

9.7. Contract Between Geneva CUSD 304 and Suicide Prevention Services of America

10. PUBLIC COMMENTS
Per Board Policy 2:230, attendees wishing to speak at the Board meeting must register their intention to participate in the public portion(s) of the meeting upon their arrival at the meeting. Complete the form found in the Welcome to Our Meeting brochure (print legibly) and give it to the Presiding Officer or the Recording Secretary before the meeting is called to order.

11. BOARD MEMBER COMMENTS AND REPORTS
Policy Committee, Finance Committee, Boundary Task Force, Communications Task Force, Facilities Task Force, Joint PTO, Geneva Academic Foundation, Geneva All-Sports Boosters, Geneva Music Boosters, Geneva High School Theater Boosters, GEARS, K-12 Discipline Committee, Geneva Coalition for Youth, PRIDE, Fox Valley Career Center, IASB/Legislative, IASB Kishwaukee Governing Board, REMS Grant Advisory Board

12. NOTICES / ANNOUNCEMENTS

13. EXECUTIVE SESSION TO CONSIDER MATTERS PERTAINING TO LITIGATION, WHEN AN ACTION AGAINST, AFFECTING, OR ON BEHALF OF THE PARTICULAR PUBLIC BODY FINDS THAT SUCH AN ACTION IS PROBABLE OR IMMINENT, IN WHICH CASE THE BASIS FOR THE FINDING SHALL BE RECORDED AND ENTERED INTO THE MINUTES OF THE CLOSED MEETING [5 ILCS 120/2(c)(11)]; APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY OR LEGAL COUNSEL FOR THE PUBLIC BODY [5 ILCS 120/2(c)(1)]; COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND ITS EMPLOYEES OR THEIR REPRESENTATIVES [5 ILCS 120/(c)(2)]. [5 ILCS 120/2(c)(11)](Policy 2:220)

14. ADJOURNMENT

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	September 23, 2019 at 7:00 PM - REGULAR MEETING OF THE BOARD OF EDUCATION
Subject:	1. REGULAR MEETING CALL TO ORDER (Policy 2:220)
Subject:	1.1. Roll Call
Subject:	1.2. Welcome
Subject:	1.3. Pledge
Subject:	1.4. Reminder to Sign Attendance Record
Subject:	2. APPROVAL OF MINUTES (Policy 2:220)
Subject:	2.1. Regular Session, September 9, 2019
Attachments: Item 2.1 Board Minutes 2019_9.9 Item 2.1 Board Minutes 2019_9.9 9/18/2019 at 9:45 AM
Subject:	2.2. Executive Session, September 9, 2019
Subject:	3. RECOGNITION, AWARDS, PRESENTATIONS, PUBLIC HEARINGS
Subject:	3.1. Bright Bytes (Goals 1 & 4) – Dr. Andy Barrett & Mike Wilkes
Attachments: Item 3.1 Genometrics 3.0 Presentation Item 3.1 Genometrics 3.0 Presentation 9/24/2019 at 3:46 PM
Subject:	4. LEGISLATIVE UPDATES
Subject:	5. SUPERINTENDENT'S REPORT (Policy 3:40)
Subject:	6. BOARD DIALOGUE TOPICS & PENDING ACTION CONSIDERATIONS
Subject:	6.1. Adoption of Resolution Authorizing Land Cash Intergovernmental Agreement and Application for Withdrawal of Funds (Policy 4:10)
Attachments: Item 6.1.1 Land Cash Memo Item 6.1.1 Land Cash Memo 9/19/2019 at 12:05 PM
Subject:	6.2. Approval of Application for Disbursement of Land Cash Funds for a School District (Policy 4:10)
Attachments: Item 6.2 Land Cash Application Memo Item 6.2 Land Cash Application Memo 9/19/2019 at 12:05 PM
Subject:	6.3. Policy Updates: First Reading – Updated and Reviewed (Policy 2:240)
Subject:	6.3.1. Policy 4:80, Accounting & Audits – Updated
Attachments: Item 6.3.1 Policy-480 Item 6.3.1 Policy-480 9/19/2019 at 9:24 AM
Subject:	6.3.2. Policy 4:100, Insurance Management – Updated
Attachments: Item 6.3.2 Policy-4100 Item 6.3.2 Policy-4100 9/19/2019 at 9:24 AM
Subject:	6.3.3. Policy 4:110, Transportation – Reviewed
Attachments: Item 6.3.3 Policy-4110 Item 6.3.3 Policy-4110 9/19/2019 at 9:25 AM
Subject:	6.3.4. Policy 4:120, Food Services – Reviewed
Attachments: Item 6.3.4 Policy-4120 Item 6.3.4 Policy-4120 9/19/2019 at 9:26 AM
Subject:	6.3.5. Policy 4:130, Free and Reduced – Price Food Services – Updated
Attachments: Item 6.3.5 Policy-4130 Item 6.3.5 Policy-4130 9/19/2019 at 9:27 AM
Subject:	6.3.6. Policy 4:140, Waiver of Student Fees – Reviewed
Attachments: Item 6.3.6 Policy-4140 Item 6.3.6 Policy-4140 9/19/2019 at 9:27 AM
Subject:	6.3.7. Policy 4:150, Facility Management and Building Programs – Reviewed
Attachments: Item 6.3.7 Policy-4150 Item 6.3.7 Policy-4150 9/19/2019 at 9:27 AM
Subject:	6.3.8. Policy 4:160, Environmental Quality of Buildings and Grounds – Updated
Attachments: Item 6.3.8 Policy-4160 Item 6.3.8 Policy-4160 9/19/2019 at 9:27 AM
Subject:	6.3.9. Policy 4:170, Safety – Updated
Attachments: Item 6.3.9 Policy-4170 Item 6.3.9 Policy-4170 9/19/2019 at 9:28 AM
Subject:	6.3.10. Policy 4:175, Convicted Child Sex Offender; Screening; Notification - Reviewed
Attachments: Item 6.3.10 Policy-4175 Item 6.3.10 Policy-4175 9/19/2019 at 9:28 AM
Subject:	6.3.11. Policy 4:180, Pandemic Preparedness – Updated
Attachments: Item 6.3.11 Policy-4180 Item 6.3.11 Policy-4180 9/19/2019 at 9:28 AM
Subject:	6.3.12. Policy 4:190, Targeted School Violence Prevention Program - Reviewed
Attachments: Item 6.3.12 Policy-4190 Item 6.3.12 Policy-4190 9/19/2019 at 9:28 AM
Subject:	6.3.13. Policy 7:60, Residence – Updated
Attachments: Item 6.3.13 Policy-760 Item 6.3.13 Policy-760 9/19/2019 at 9:29 AM
Subject:	7. WORK-STUDY TOPICS & FUTURE ACTION CONSIDERATIONS
Subject:	8. INFORMATION
Subject:	8.1. Board Meeting/Presentation Schedule
Attachments: Item 8.1 Board Meeting Discussion Decision Schedule Update Item 8.1 Board Meeting Discussion Decision Schedule Update 9/18/2019 at 9:48 AM
Subject:	8.2. FOIA Requests (Policy 2:250)
Attachments: Item 8.2.1 FOIA Request - Kaufman Item 8.2.1 FOIA Request - Kaufman 9/18/2019 at 2:03 PM Item 8.2.2 FOIA Request - Foley Toberman Item 8.2.2 FOIA Request - Foley Toberman 9/18/2019 at 2:04 PM
Subject:	8.3. Suspension Report
Attachments: Item 8.3 Suspension Report Item 8.3 Suspension Report 9/18/2019 at 2:02 PM
Subject:	9. CONSENT AGENDA (Bylaw 0166.1)
Description:
Subject:	9.1. Personnel Report: Resignations, Retirements, Leave Requests, Changes in Assignment/FTE, New Hires (Policies 3:50, 5:200, 5:280)
Attachments: Item 9.1 Personnel Report Item 9.1 Personnel Report 9/19/2019 at 2:28 PM
Subject:	9.2. Accounts Payable (Policy 4:50)
Attachments: Item 9.2 Accounts Payable Item 9.2 Accounts Payable 9/18/2019 at 9:45 AM
Subject:	9.3. Monthly Financials (Policy 4:40, 4:55)
Attachments: Item 9.3.1 Financial Executive Summary Item 9.3.1 Financial Executive Summary 9/23/2019 at 11:11 AM Item 9.3.2 Balance Sheet Item 9.3.2 Balance Sheet 9/23/2019 at 11:12 AM Item 9.3.3 Revenue Report Item 9.3.3 Revenue Report 9/23/2019 at 11:12 AM Item 9.3.4 Expenditure Report Item 9.3.4 Expenditure Report 9/23/2019 at 11:12 AM Item 9.3.5 Bills Item 9.3.5 Bills 9/23/2019 at 11:13 AM Item 9.3.6 Purchasing Card Transactions Item 9.3.6 Purchasing Card Transactions 9/23/2019 at 11:13 AM Item 9.3.7 PMA Report Item 9.3.7 PMA Report 9/23/2019 at 11:13 AM Item 9.3.8 Financial Executive Summary Item 9.3.8 Financial Executive Summary 9/23/2019 at 11:13 AM Item 9.3.9 Balance Sheet Item 9.3.9 Balance Sheet 9/23/2019 at 11:13 AM Item 9.3.10 Revenue Report Item 9.3.10 Revenue Report 9/23/2019 at 11:14 AM Item 9.3.11 Expenditure Report Item 9.3.11 Expenditure Report 9/23/2019 at 11:14 AM Item 9.3.12 Bills Item 9.3.12 Bills 9/23/2019 at 11:14 AM Item 9.3.13 Purchasing Card Transactions Item 9.3.13 Purchasing Card Transactions 9/23/2019 at 11:14 AM Item 9.3.14 PMA Report Item 9.3.14 PMA Report 9/23/2019 at 11:14 AM
Subject:	9.4. Pay Request #1, #2 & #3: $132,717, $34,503, & $11,356, Johnson Controls, for GMSS DDC Upgrade
Attachments: Item 9.4 Pay Request #1 #2 #3 - Johnson Controls Item 9.4 Pay Request #1 #2 #3 - Johnson Controls 9/18/2019 at 9:45 AM
Subject:	9.5. Pay Request #4: $29,272, Johnson Controls, for MCS DDC Upgrade
Attachments: Item 9.5 Pay Request #4 - Johnson Controls Item 9.5 Pay Request #4 - Johnson Controls 9/18/2019 at 9:45 AM
Subject:	9.6. Pay Request, $14,848.42 (MCS) & $19,147.12 (GHS), STR Partners, Masonry Restoration (MCS) & Roofing Restoration (GHS)
Attachments: Item 9.6 Pay Request- STR Partners Item 9.6 Pay Request- STR Partners 9/18/2019 at 9:45 AM
Subject:	9.7. Contract Between Geneva CUSD 304 and Suicide Prevention Services of America
Attachments: Item 9.7 Contract with Suicide Prevention Services of America Item 9.7 Contract with Suicide Prevention Services of America 9/19/2019 at 2:50 PM
Subject:	10. PUBLIC COMMENTS Per Board Policy 2:230, attendees wishing to speak at the Board meeting must register their intention to participate in the public portion(s) of the meeting upon their arrival at the meeting. Complete the form found in the Welcome to Our Meeting brochure (print legibly) and give it to the Presiding Officer or the Recording Secretary before the meeting is called to order.
Subject:	11. BOARD MEMBER COMMENTS AND REPORTS Policy Committee, Finance Committee, Boundary Task Force, Communications Task Force, Facilities Task Force, Joint PTO, Geneva Academic Foundation, Geneva All-Sports Boosters, Geneva Music Boosters, Geneva High School Theater Boosters, GEARS, K-12 Discipline Committee, Geneva Coalition for Youth, PRIDE, Fox Valley Career Center, IASB/Legislative, IASB Kishwaukee Governing Board, REMS Grant Advisory Board
Description: None
Subject:	12. NOTICES / ANNOUNCEMENTS
Subject:	13. EXECUTIVE SESSION TO CONSIDER MATTERS PERTAINING TO LITIGATION, WHEN AN ACTION AGAINST, AFFECTING, OR ON BEHALF OF THE PARTICULAR PUBLIC BODY FINDS THAT SUCH AN ACTION IS PROBABLE OR IMMINENT, IN WHICH CASE THE BASIS FOR THE FINDING SHALL BE RECORDED AND ENTERED INTO THE MINUTES OF THE CLOSED MEETING [5 ILCS 120/2(c)(11)]; APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY OR LEGAL COUNSEL FOR THE PUBLIC BODY [5 ILCS 120/2(c)(1)]; COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND ITS EMPLOYEES OR THEIR REPRESENTATIVES [5 ILCS 120/(c)(2)]. [5 ILCS 120/2(c)(11)](Policy 2:220)
Subject:	14. ADJOURNMENT

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