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Meeting Agenda
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1. Convene: 6:00 PM (Roll Call)
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2. Agenda Review and Approval (Action)
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3. Approval of Previous Minutes (Action)
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3.A. October 26, 2020 Regular Business Meeting
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3.B. November 13, 2020 Special Meeting
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4. Announcements (Information)
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5. Spotlight on Success (Information)
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6. Board Education & Required Reporting (Information)
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6.A. Fiscal Year (FY) 2019-20 Audited Financial Presentation Information (See Appendix "B")
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6.A.1) 2019-20 Audited Financial Executive Summary
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6.A.2) Audited Financial Presentation (See Appendix "B")
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6.A.3) Comprehensive Annual Financial Report (See Appendix "B")
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6.A.4) District Internal Fund Balance Report (See Appendix "B")
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6.A.5) Management Report (See Appendix "B")
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6.A.6) Special Purpose Audit Reports (See Appendix "B")
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6.B. COVID-19 Reassessment Update
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7. Board Work (Action)
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7.A. Decision Preparation
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7.A.1) 2019-20 School Board Year-end Treasurer's Report
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7.B. Required Board Action (Action)
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7.B.1) Policy Monitoring
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7.B.1)a. School Board Policy Re-monitoring (BMD's & GP's)
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7.B.1)a.(1) Board-Management Delegation (BMD) (Action)
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7.B.1)a.(1)(1) BMD 3.0 - Single Point of Connection
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7.B.1)a.(1)(2) BMD 3.2 - Delegaton to the Superintendent
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7.B.1)a.(2) Governance Process (GP) (Action)
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7.B.1)a.(2)(1) GP 4.5 - School Board Members' Code of Conduct
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7.B.1)a.(2)(2) GP 4.6/GP 4.6.4.2 - Process for Addressing School Board Member Violations
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7.B.1)a.(2)(3) GP 4.10 - Operation of the School Board Governing Rules
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7.B.1)b. Executive Limitations - EL 2.9 Communication and Support to the School Board (Action)
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7.B.1)b.(1) EL 2.9.1 Neglect to submit monitoring reports required by the School Board in a timely, accurate, and understandable fashion.
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7.B.1)b.(2) EL 2.9.2 Be untimely in reporting any actual or anticipated noncompliance with any policy of the School Board.
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7.B.1)b.(3) EL 2.9.3 Neglect to submit unbiased information required by the School Board or let the School Board be unaware of relevant trends.
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7.B.1)b.(4) EL 2.9.4 Let the School Board be unaware of any significant incidental information it requires, including district press releases, anticipated media coverage, threatened or pending lawsuits, and material internal and external changes.
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7.B.1)b.(5) EL 2.9.5 Fail to advise the School Board if, in the Superintendent's opinion, the School Board is not in compliance with its own policies on Governance Process and Board-Management Delegation, particularly in the case of School Board behavior that is detrimental to the working relationship between the School Board and the Superintendent.
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7.B.1)b.(6) EL 2.9.6 Present information in unnecessarily complex or lengthy form or in a form that fails to differentiate among information of three types: monitoring, decision preparation, and incidental
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7.B.1)b.(7) EL 2.9.7 Provide a mechanism for official School Board, officer, or committee communications that is ineffective.
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7.B.1)b.(8) EL 2.9.8 Communicate with individual School Board members in addressing official School Board business except when responding to officers or committees duly charged by the School Board.
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7.B.1)b.(9) EL 2.9.9 Neglect to supply for the School Board’s consent agenda, along with applicable supporting information, all decisions delegated to the Superintendent yet required by law, regulation, or contract to be School Board-approved.
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7.B.1)b.(10) EL 2.9.10 Allow the School Board to be unaware of potential consequences to the district posed by pending legislation or regulation.
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7.B.1)b.(11) EL 2.9.11 Send letters or surveys under the School Board’s name or on behalf of the School Board without School Board approval.
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7.B.2) Record of Board Self-Evaluation (Action)
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7.B.2)a. 2020-21 Record of Board Policy Monitoring - Governance Policies
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7.B.2)b. 2020-21 Record of Board Policy Monitoring - Ends and Executive Limitations
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8. Superintendent Consent Agenda (Action)
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8.A. District Policies (See Appendix "A")
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8.A.1) District Policy 516 - Student Medication
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8.A.2) District Policy 601 - School District Curriculum and Instruction Goals
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8.B. Monthly Reports
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8.B.1) Resolution of Acceptance of Donations
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8.B.2) Human Resources Report
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8.B.3) Business Services Reports
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8.B.3)a. Board Business
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8.B.3)b. Financial Report - Monthly Revenue/Expenditure Report
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9. Superintendent's Incidental Information Report (Information)
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9.A. School Start Times: Next Steps
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10. Board Action on Committee Reports & Minutes (Action)
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10.A. Board Development Committee
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10.B. Community Linkage Committee
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10.B.1) CLC Meeting Minutes from November 5, 2020 (Action)
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10.B.2) Article for Inspiring News (Action)
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10.C. Negotiations Committee
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10.D. Policy Committee
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11. Other Board Updates (AMSD, ISD 287, ECSU) (Information)
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12. Board Work Plan (Action)
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12.A. "Proposed" Work Plan Changes Document (Action)
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12.B. 2020-21 Board Annual Work Plan
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13. Closed Session: Review of FY 2019-20 Superintendent Annual Review (Minn. Stat. 13D.05,Subd.3) (Action)
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14. Adjournment (Action)
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15. Appendix "A" - District Policies
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15.A. District Policy 516 - Student Medication
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15.B. District Policy 601 - School District Curriculum and Instruction Goals
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16. Appendix "B" - Fiscal Year 2019-20 Audited Financial Presentation Information
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16.A. Audited Financial Presentation
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16.B. Comprehensive Annual Financial Report
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16.C. District Internal Fund Balance Report
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16.D. Management Report
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16.E. Special Purpose Audit Reports
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Agenda Item Details
Reload Your Meeting
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| Meeting: | November 23, 2020 at 6:00 PM - Regular Meeting | |
| Subject: |
1. Convene: 6:00 PM (Roll Call)
|
|
| Subject: |
2. Agenda Review and Approval (Action)
|
|
| Subject: |
3. Approval of Previous Minutes (Action)
|
|
| Subject: |
3.A. October 26, 2020 Regular Business Meeting
|
|
|
Attachments:
|
||
| Subject: |
3.B. November 13, 2020 Special Meeting
|
|
|
Attachments:
|
||
| Subject: |
4. Announcements (Information)
|
|
| Subject: |
5. Spotlight on Success (Information)
|
|
| Subject: |
6. Board Education & Required Reporting (Information)
|
|
| Subject: |
6.A. Fiscal Year (FY) 2019-20 Audited Financial Presentation Information (See Appendix "B")
|
|
| Subject: |
6.A.1) 2019-20 Audited Financial Executive Summary
|
|
|
Attachments:
|
||
| Subject: |
6.A.2) Audited Financial Presentation (See Appendix "B")
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|
| Subject: |
6.A.3) Comprehensive Annual Financial Report (See Appendix "B")
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|
| Subject: |
6.A.4) District Internal Fund Balance Report (See Appendix "B")
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|
| Subject: |
6.A.5) Management Report (See Appendix "B")
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|
| Subject: |
6.A.6) Special Purpose Audit Reports (See Appendix "B")
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|
| Subject: |
6.B. COVID-19 Reassessment Update
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Attachments:
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||
| Subject: |
7. Board Work (Action)
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|
| Subject: |
7.A. Decision Preparation
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|
| Subject: |
7.A.1) 2019-20 School Board Year-end Treasurer's Report
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|
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Attachments:
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||
| Subject: |
7.B. Required Board Action (Action)
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| Subject: |
7.B.1) Policy Monitoring
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|
| Subject: |
7.B.1)a. School Board Policy Re-monitoring (BMD's & GP's)
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|
| Subject: |
7.B.1)a.(1) Board-Management Delegation (BMD) (Action)
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|
| Subject: |
7.B.1)a.(1)(1) BMD 3.0 - Single Point of Connection
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Attachments:
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| Subject: |
7.B.1)a.(1)(2) BMD 3.2 - Delegaton to the Superintendent
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Attachments:
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| Subject: |
7.B.1)a.(2) Governance Process (GP) (Action)
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| Subject: |
7.B.1)a.(2)(1) GP 4.5 - School Board Members' Code of Conduct
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Attachments:
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||
| Subject: |
7.B.1)a.(2)(2) GP 4.6/GP 4.6.4.2 - Process for Addressing School Board Member Violations
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Attachments:
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||
| Subject: |
7.B.1)a.(2)(3) GP 4.10 - Operation of the School Board Governing Rules
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|
|
Attachments:
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||
| Subject: |
7.B.1)b. Executive Limitations - EL 2.9 Communication and Support to the School Board (Action)
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|
|
Attachments:
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||
| Subject: |
7.B.1)b.(1) EL 2.9.1 Neglect to submit monitoring reports required by the School Board in a timely, accurate, and understandable fashion.
|
|
| Subject: |
7.B.1)b.(2) EL 2.9.2 Be untimely in reporting any actual or anticipated noncompliance with any policy of the School Board.
|
|
| Subject: |
7.B.1)b.(3) EL 2.9.3 Neglect to submit unbiased information required by the School Board or let the School Board be unaware of relevant trends.
|
|
| Subject: |
7.B.1)b.(4) EL 2.9.4 Let the School Board be unaware of any significant incidental information it requires, including district press releases, anticipated media coverage, threatened or pending lawsuits, and material internal and external changes.
|
|
| Subject: |
7.B.1)b.(5) EL 2.9.5 Fail to advise the School Board if, in the Superintendent's opinion, the School Board is not in compliance with its own policies on Governance Process and Board-Management Delegation, particularly in the case of School Board behavior that is detrimental to the working relationship between the School Board and the Superintendent.
|
|
| Subject: |
7.B.1)b.(6) EL 2.9.6 Present information in unnecessarily complex or lengthy form or in a form that fails to differentiate among information of three types: monitoring, decision preparation, and incidental
|
|
| Subject: |
7.B.1)b.(7) EL 2.9.7 Provide a mechanism for official School Board, officer, or committee communications that is ineffective.
|
|
| Subject: |
7.B.1)b.(8) EL 2.9.8 Communicate with individual School Board members in addressing official School Board business except when responding to officers or committees duly charged by the School Board.
|
|
| Subject: |
7.B.1)b.(9) EL 2.9.9 Neglect to supply for the School Board’s consent agenda, along with applicable supporting information, all decisions delegated to the Superintendent yet required by law, regulation, or contract to be School Board-approved.
|
|
| Subject: |
7.B.1)b.(10) EL 2.9.10 Allow the School Board to be unaware of potential consequences to the district posed by pending legislation or regulation.
|
|
| Subject: |
7.B.1)b.(11) EL 2.9.11 Send letters or surveys under the School Board’s name or on behalf of the School Board without School Board approval.
|
|
| Subject: |
7.B.2) Record of Board Self-Evaluation (Action)
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|
| Subject: |
7.B.2)a. 2020-21 Record of Board Policy Monitoring - Governance Policies
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|
|
Attachments:
|
||
| Subject: |
7.B.2)b. 2020-21 Record of Board Policy Monitoring - Ends and Executive Limitations
|
|
|
Attachments:
|
||
| Subject: |
8. Superintendent Consent Agenda (Action)
|
|
| Subject: |
8.A. District Policies (See Appendix "A")
|
|
| Subject: |
8.A.1) District Policy 516 - Student Medication
|
|
| Subject: |
8.A.2) District Policy 601 - School District Curriculum and Instruction Goals
|
|
| Subject: |
8.B. Monthly Reports
|
|
| Subject: |
8.B.1) Resolution of Acceptance of Donations
|
|
|
Attachments:
|
||
| Subject: |
8.B.2) Human Resources Report
|
|
|
Attachments:
|
||
| Subject: |
8.B.3) Business Services Reports
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|
| Subject: |
8.B.3)a. Board Business
|
|
|
Attachments:
|
||
| Subject: |
8.B.3)b. Financial Report - Monthly Revenue/Expenditure Report
|
|
|
Attachments:
|
||
| Subject: |
9. Superintendent's Incidental Information Report (Information)
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|
| Subject: |
9.A. School Start Times: Next Steps
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|
| Subject: |
10. Board Action on Committee Reports & Minutes (Action)
|
|
| Subject: |
10.A. Board Development Committee
|
|
| Subject: |
10.B. Community Linkage Committee
|
|
| Subject: |
10.B.1) CLC Meeting Minutes from November 5, 2020 (Action)
|
|
|
Attachments:
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||
| Subject: |
10.B.2) Article for Inspiring News (Action)
|
|
|
Attachments:
|
||
| Subject: |
10.C. Negotiations Committee
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|
| Subject: |
10.D. Policy Committee
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|
| Subject: |
11. Other Board Updates (AMSD, ISD 287, ECSU) (Information)
|
|
| Subject: |
12. Board Work Plan (Action)
|
|
| Subject: |
12.A. "Proposed" Work Plan Changes Document (Action)
|
|
|
Attachments:
|
||
| Subject: |
12.B. 2020-21 Board Annual Work Plan
|
|
|
Attachments:
|
||
| Subject: |
13. Closed Session: Review of FY 2019-20 Superintendent Annual Review (Minn. Stat. 13D.05,Subd.3) (Action)
|
|
| Subject: |
14. Adjournment (Action)
|
|
| Subject: |
15. Appendix "A" - District Policies
|
|
| Subject: |
15.A. District Policy 516 - Student Medication
|
|
|
Attachments:
|
||
| Subject: |
15.B. District Policy 601 - School District Curriculum and Instruction Goals
|
|
|
Attachments:
|
||
| Subject: |
16. Appendix "B" - Fiscal Year 2019-20 Audited Financial Presentation Information
|
|
| Subject: |
16.A. Audited Financial Presentation
|
|
|
Attachments:
|
||
| Subject: |
16.B. Comprehensive Annual Financial Report
|
|
|
Attachments:
|
||
| Subject: |
16.C. District Internal Fund Balance Report
|
|
|
Attachments:
|
||
| Subject: |
16.D. Management Report
|
|
|
Attachments:
|
||
| Subject: |
16.E. Special Purpose Audit Reports
|
|
|
Attachments:
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||
